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I.
Call to Order.
I.A.
Roll Call
I.B.
Pledge of Allegiance/Mission and Vision
I.C.
Adopt Agenda: ADDENDUMN:II.A. Consider approval of the facility usage agreement with Velocity Fastpitch to use the softball field and training facility for the purpose of team practice from 06/18/24-09/01/2024, contingent upon insuranceII.A.15. Consider approval of the MOU with Kentucky Higher Education Assistance. III.B.26. approval of authorizing superintendent or designee to identify and inventory miscellaneous surplus furniture equipment, and items at the schools, to advertise items for 7 days, to accept high bid(s), and to dispose of items that do not sell. The purpose is to help promptly remove surplus items from the building due to lack of storage and to remove surplus items directly from schools to avoid transporting
Order #351 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, adopt agenda with the following addendums: passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
II.
Presentations/Reports
II.A.
Student Recognitions
II.A.1.
Division II National Winner- Sebrina Jiang
II.A.2.
Division III National Winner-Amber Smith
II.B.
Staff Recognitions
II.B.1.
John Hollan-Level II KSBA Advanced Studies
II.B.2.
Anna Morris-Level V KSBA Advanced Studies
II.B.3.
Teacher Scholarship Recipients ($2,500)
II.B.3.a.
Courtney Abner
II.B.3.b.
Ashley Allen
II.B.3.c.
Cealia Clair
II.B.3.d.
Jeremy J. Hall
II.B.3.e.
Brooke Halsey
II.B.3.f.
Melinda Hall
II.B.3.g.
Kennedy Hamilton
II.B.3.h.
Lisa Montgomery
II.B.3.i.
Chris Stamper
II.B.3.j.
Camron Turner
II.B.3.k.
Mary Turner
II.C.
Reports
II.C.1.
Superintendent Report
II.C.2.
Attendance Report
III.
Student Learning and Support Items Recommended for Approval
III.A.
CONSENT ITEMS
Order #352 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the consent items listed below passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.A.1.
Consider approval of using up to thirty (30) emergency certified substitute teachers for the 2024-2025 school year.
III.A.2.
Consider approval of the Fidelity Bonds for FY 2025.
III.A.3.
Consider approval of the agreement and fee schedule with Central Kentucky Psychological services for the 2024-2025 school year.
III.A.4.
Consider approval of the School Nutrition Procurement Plan for the 2024-2025 school year.
III.A.5.
Consider approval of the following food service bids for the 2024-2025 school year through KVEC School Nutrition Bids approved during the Kentucky Valley Educational Cooperative board meeting as follows:
III.A.5.a.
Milk – Borden Dairy
III.A.5.b.
Fresh Bread & Bakery Items – Bimbo Bakeries
III.A.6.
Consider approval of renewing the insurance package with Houchen's Insurance for the 2024-25 school year.
III.A.7.
Consider approval of the FY25 & Fy26 Read to Achieve grant.
III.A.8.
Consider approval of the 2024-2026 Alive at 25 MOU.
III.A.9.
Consider approval of the MOU with the Commonwealth of Kentucky Transportation Cabinet.
III.A.10.
Consider approval of the KCTCS Dual Credit 24-25 MOA.
III.A.11.
Consider approval of the 2024-26 FRYSC MOA.
III.A.12.
Consider approval of the Interagency Agreement and Memorandum of Understanding with the Justice and Public Safety Cabinet Department of Juvenile Justice for the Breathitt Learning Academy and Breathitt Day Treatment.
III.A.13.
Breathitt Elementary PTO Fundraiser request for the purpose of student field trips, incentives, plays/programs.
III.A.13.a.
Back to School Yard Sale-August 2, 2024
III.A.14.
Consider approval of the facility usage agreement with Velocity Fastpitch to use the softball field and training facility for the purpose of team practice from 06/18/2024 to 09/01/2024, contingent upon insurance.
III.A.15.
Consider approval of the MOU with Kentucky Higher Education Assistance.
III.B.
DISCUSSION ITEMS
III.B.1.
Consider approval of the May 21, 2024, Regular Meeting Minutes.
Order #353 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the minutes of the May 21,2024,regular meeting minutes passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.2.
Consider approval of the June 13, 2024, Regular Work Session Meeting Minutes.
Order #354 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the June 13, 2024, Regular Work Session Meeting Minutes passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.3.
Consider approval of the May 2024 Treasurer's Report.
Order #355 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for May 2024, passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.4.
Consider approval of the June 2024 bills for payment.
Order #356 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the June 2024 bills for payment passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.5.
Consider approval of the 2024-25 CFC Cyber liability with Houchens Insurance Croup.
Order #357 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the 2024-25 CFC Cyber liability with Houchens Insurance Croup passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.6.
Consider approval of the proposal from Munson Business Interiors (KPC Contract) in the amount of $52,741.49 for the purpose of classroom furniture at Breathitt High School from Title I funds.
Order #358 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the proposal from Munson Business Interiors (KPC Contract) in the amount of $52,741.49 for the purpose of classroom furniture at Breathitt High School passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.7.
Consider approval of the proposal from Munson Business Interiors (KPC Contract) in the amount of $61,968.93 for the purpose of classroom furniture and Lily Pads at Breathitt and Highland-Turner Elementary School(s) from Title I funds.
Order #359 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the proposal from Munson Business Interiors (KPC Contract) in the amount of $61,968.93 for the purpose of classroom furniture at Breathitt High School passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.8.
Consider approval of extending the Pilot Program (second round) – Breathitt Teacher Scholarships (Current/Future Employees) and allocating the remaining $22,500 of the initial $50,000 (approximate 9 Scholarships up to $2,500) for the 2024-2025 school year, to be used for classes during the fall, spring, and/or summer semesters. 11 teachers have received the award during the first round of scholarships.
Order #360 - Motion Passed: Based upon the recommendation of Superintedent Phillip Watts,Consider approval of extending the Pilot Program (second round) – Breathitt Teacher Scholarships (Current/Future Employees) and allocating the remaining $22,500 of the initial $50,000 (approximate 9 Scholarships up to $2,500) for the 2024-2025 school year, to be used for classes during the fall, spring, and/or summer semesters. 11 teachers have received the award during the first round of scholarships passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.9.
Consider approval of the purchase of a district wide license for the evidence-based program Dreambox Learning, a sole sourced internet-based mathematics software solution, in the amount of $193,540.00.
Order #361 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the purchase of a district wide license for the evidence-based program Dreambox Learning, a sole sourced internet-based mathematics software solution, in the amount of $193,540.00 for 3 years passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.10.
Consider approval of the purchase of an Edmentum software package for all schools in the district at a cost of $105,000.00.
Order #362 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the purchase of an Edmentum software package for all schools in the district at a cost of $105,000.00 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.11.
Consider approval of the renewal of the NWEA MAP assessment contract in the amount of $25,545.00 for the 2024-2025 school year. This includes MAP Growth for Reading, Math, and Science.
Order #363 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the renewal of the NWEA MAP assessment contract in the amount of $25,545.00 for the 2024-2025 school year. This includes MAP Growth for Reading, Math, and Science passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.12.
Consider approval of the 1-year subscription for McGraw Hill for the purpose of personal finance in the amount of $22,966.01.
Order #364 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the 1-year subscription for McGraw Hill
in the amount of $22,966.01 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.13.
Consider approval of the subscription with SAVAAS for the purpose of instructional resources ELA/Math/Social Studies in the amount of $231,411.25.
Order #365 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the subscription with SAVAAS for the purpose of instructional resources ELA/Math/Social Studies in the amount of $231,411.25. passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.14.
Consider approval the Lexia Reading software in the amount of $99,600.00.
Order #366 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval the Lexia Reading software in the amount of $99,600.00 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.15.
Consider approval of Amplify Science renewal for the 2024-2025 school year.
Order #367 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of Amplify Science renewal for the 2024-2025 school year passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.16.
Consider approval of the quote from ECA Educational Services in the amount of $17,608.64 for Breathitt High School Science Kits.
Order #368 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the quote from ECA Educational Services in the amount of $17,608.64 for Breathitt High School Science Kits passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.17.
Consider approval of obtaining an appraisal with Curd Surveying at 1513 Hargis Lane, for the purpose of a potential property purchase, for additional parking and other educational use, and authorize the superintendent, in consultation with board counsel, to obtain any needed additional appraisals, obtain legal services for title insurance and deed preparation, negotiate terms and take other actions needed to comply with KDE requirements to complete purchases.
Order #369 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of obtaining an appraisal with Curd Surveying at 1513 Hargis Lane, for the purpose of a potential property purchase, for additional parking and other educational use, and authorize the superintendent, in consultation with board counsel, to obtain any needed additional appraisals, obtain legal services for title insurance and deed preparation, negotiate terms and take other actions needed to comply with KDE requirements to complete purchases passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.18.
Consider approval of the first reading of KSBA Policy update #47 and procedure update #28.
Order #370 - Motion Passed: This is the first reading: approval of the first reading of KSBA Policy update #47 and procedure update #28. passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.19.
Consider approval of the first reading of the 2024-2025 Employee Handbook and Substitute Teacher Handbook.
Order #371 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the first reading of the 2024-2025 Employee Handbook and Substitute Teacher Handbook, first reading passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.20.
Consider approval of the first reading of the 2024-2025 Coaches Handbook.
Order #372 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the first reading of the 2024-2025 Coaches Handbook passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.21.
Consider approval of the first reading of the 2024-2025 Discipline Code Book.
Order #373 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the first reading of the 2024-2025 Discipline Code Book passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.22.
Consider approval of authorizing the Superintendent to negotiate and sign a contract with a Propane vendor that will service Highland-Turner Elementary for the HVAC project.
Order #374 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of authorizing the Superintendent to negotiate and sign a contract with a Propane vendor that will service Highland-Turner Elementary for the HVAC project. passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.23.
Consider approval of the Board paying for student ticket admissions to events for the 24-25 school year, subject to restrictions set by the SBDM Council.
Order #375 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Board paying for student ticket admissions to events for the 24-25 school year, subject to restrictions set by the SBDM Council passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.24.
Consider approving up to (5) extra days if needed for the 2023-2024 school year and up to (5) extra days in the 2024-2025 school year if needed for staff that have been designated in the nationwide class action social media litigation, to complete reports and depositions outside of their regular contract, as designated by the Superintendent and litigation legal counsel. If extra days are not needed or used, staff will not be paid any additional days.
Order #376 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approving up to (5) extra days if needed for the 2023-2024 school year and up to (5) extra days in the 2024-2025 school year if needed for staff that have been designated in the nationwide class action social media litigation, to complete reports and depositions outside of their regular contract, as designated by the Superintendent and litigation legal counsel. If extra days are not needed or used, staff will not be paid any additional days passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.25.
Consider approval of liquidation extension for the ARP ESSER portion of the Highland-Turner Elementary HVAC Project.
Order #377 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of liquidation extension for the ARP ESSER portion of the HT HVAC Project passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.26.
Consider approval of authorizing superintendent or designee to identify and inventory miscellaneous surplus furniture equipment, and items at the schools, to advertise items for 7 days , to accept high bid(s), and to dispose of items that do not sell. The purpose is to help promptly remove surplus items from the building due to lack of storage and to remove surplus items directly from schools to avoid transporting.
Order #378 - Motion Passed: Based upon the recommendation of superintendent Phillip Watts, approval of authorizing superintendent or designee to identify and inventory miscellaneous surplus furniture equipment, and items at the schools, to advertise items for 7 days , to accept high bid(s), and to dispose of items that do not sell. The purpose is to help promptly remove surplus items from the building due to lack of storage and to remove surplus items directly from schools to avoid transporting passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.
BUILDING GROUNDS/FACILITIES
Order #379 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the items listed below, A, B, C, D and E passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
IV.A.
Coliseum Balcony + Art Room (BG#22-061 (Balcony) + 22-099 (Art))
IV.A.1.
Consider approval of the Final Contractor Pay Application to Allen Construction in the amount of $62,939.36 (BG #22-061).
IV.B.
Breathitt Fieldhouse + Concession (BG# 22-168)
IV.B.1.
Consider approval of the payment of the Pay Applications #12 in the amount of $39,297.00 and the Final Pay Application #13 to Standafer Builders in the amount of $120,779.20 for the Breathitt Fieldhouse and Concession (BG# 22-168).
IV.C.
Breathitt ATC (BG #24-189)
IV.C.1.
Consider approval of the Contractor Pay Application #1 in the amount of $53,550.00 and Pay Application #2 in the amount of $435,634.00 to Standafer Builders for the Breathitt ATC + Bus Garage (BG#24-189).
IV.C.2.
Consider approval of the and the Owner DPOs in the amount of $96,292.89 for the Breathitt ATC + Bus Garage (BG#24-189).
IV.C.3.
Consider approval the proposal in the amount of $22,425.00 from CSI to complete Special Inspections for the Breathitt ATC + Bus Garage (BG#24-189).
IV.D.
Highland Turner HVAC Replacement (BG#23-500)
IV.D.1.
Consider approval of the Contractor Pay Application #1 in the amount of $122,152.88 to Allen Construction for the Highland Turner HVAC Replacement (BG#23-500).
IV.D.2.
Consider approval of the Change Order Requests from Allen Construction in the amount of $15,864.62 for the following items as listed below:
IV.D.2.a.
PR-1 Repair falling gypsum board under truss, replace existing gypsum damaged by leaking roof. $6,635.96.
IV.D.2.b.
PR-2 Provide additional hangers for existing cable trays. $4,973.66.
IV.D.2.c.
PR-3 Provide new 3-phase breakers in existing panel for new water heaters. $4,255.00
IV.E.
ATC Demo Project (BG #24-079)
IV.E.1.
Consider approval the Change Order #2 to Combs Trucking in the amount of $7,500.00 for the ATC demolition project. (BG# 24-079).
IV.E.2.
Consider approval of the Pay Application #1 from Combs Trucking in the amount of $63,422.82 for the ATC demolition project. (BG# 24-079).
V.
Personnel Notifications
VI.
Informational Items
VI.A.
Communication/Sharing (All Present)
VI.B.
School Financial Reports
VI.C.
School SBDM Reports
VII.
Consider approval of going into closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation.
Order #380 - Motion Passed: Entering closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation at 5:52 p.m. passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
VIII.
Consider approval of returning to open session.
Order #381 - Motion Passed: Returning to open session at6:45p.m. passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
IX.
Consider approval of Superintendent's Annual Evaluation - Final Discussion and Report.
Order #382 - Motion Passed: Approval of Superintendent Evaluation with scores 4 in Managerial and 4 in Leadership passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
X.
Adjournment
Order #383 - Motion Passed: There being no further business of the Board, adjournment at 6:46PM passed with a motion by Mr. John Hollan and a second by Ms. Anna Morris.
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