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1.
Call Meeting to Order
2.
Pledge to the United States Flag
3.
Reading of the Board Goals
4.
Adoption of the Agenda
5.
Student/Staff Presentations/Recognitions
6.
Request to Address Board Chair - Per Board Policy 01.421 and KRS 160.270 (Public Comment)
Please keep in mind the Board uses the public comment period as an opportunity to listen to citizen concerns and comments. The board will not debate issues or enter into a question-and-answer dialogue. Under Board policy, your comments are limited to 3 minutes, the Superintendent will track the time.
7.
Dialogue
7.1.
Monthly Budget Update Tiffany Brooks, District Finance Director
8.
Reports/Communications
8.1.
Safe Schools Report - Pete Fraley, Safe School Director
8.2.
Transportation Report - Rebecca Yates, Transportation Administrative Secretary
8.3.
Transportation Annual Report for 24-25 school year, Cheryl Caldwell, Transportation Director
8.4.
Maintenance Report - Amanda Christian, Maintenance Administrative Secretary
8.5.
Maintenance Annual Report for 24-25 school year, Bob Higginbotham, Maintenance Director
8.6.
Student Attendance - Month - Dr. Marci Prater, Director of Pupil Personnel. THE MONTHLY STUDENT ATTENDANCE REPORTS WILL RESUME AFTER THE START OF SCHOOLS
8.7.
FRC Coordinator's Report - Tracy Caldwell BCHS Youth Services Coordinator
8.8.
Policies and Procedures for Review
8.8.1.
Annual Policies and Procedures Updates(KSBA Draft) - Matt Spade, Assistant Superintendent
8.9.
Follow-up
8.10.
Board Member Follow-Up
9.
Action Items
9.1.
Review and approve Change Order No. 11-08 (Paint exterior HVAC Duct, required by HVAC inspector prior to receiving final.), 07-03 ((Paint exterior HVAC Duct, required by HVAC inspector prior to receiving final) for Boyd County Career and Technical Center project as presented by various contractors; (See Attachments)
9.2.
Review Change Order No.10-04 (Added Carbon Monoxide Detectors); for Cannonsburg Elementary construction project as presented by various contractors; (See Attachment)
9.3.
Review Superintendent's recommendation to approve the Memorandum of Agreement between Ashland Community and Technical College/Kentucky Community and Technical College System (KCTCS) and Boyd County Public Schools for Dual Credits during the 2025-2026 school year; (See Attachment)
9.4.
Review Superintendents recommendation to add Tiffany Brooks, Finance Director as an AR (Authorized Representative) to access the financial documents in the platform for the RUS DLT Grant R & C. The new protocol for compliance for the RUS DLT Grant R & C 2021-2024 requires board approval.
9.5.
Review recommendation of Cheryl Caldwell, Transportation Director, to approve the Tire bid proposal from S & S Tire, Huntington, West Virginia to supply tires and services as quoted for the 2025-2026 school year; (See Attachments)
9.6.
Review recommendation from Cheryl Caldwell, Transportation Director, to award the fuel bid for school year 2025-2026 to John W. Clark Oil, Inc., Ashland, Kentucky; (See Attachments)
9.7.
Review Superintendents recommendation to support full compliance with SB 181 and to ensure secure, consistent communication with students enrolled in dual credit courses, please approve the following communication systems currently utilized by KCTCS:
Blackboard (Anthology)
Outlook (kctcs.edu domain)
Starfish (EAB)
9.8.
Approve request from Dara'Su Williams, Special Education Director, to adjust the Alternate Assessment Coordinator stipend from $1,800 to $2,520. (See Attachment)
9.9.
Review Superintendents recommendation to move two stipends from the Administrative Salary Schedule to the Non-Admin Salary Schedule for better alignment of the schedules. The two stipends are for National Board Certification and Speech Language Supplement and both fit better on the Non-Admin schedule. (See Attachment)
9.10.
Approve request from Dr. Marci Prater, Director of Pupil Personnel, to reclassify Employee #4107 from a Program Assistant II.(190 days) to Administrative Assistant I (200 days). This will save the district an estimated $23,700 by combining the two positions. (See Attachments)
9.11.
Review Superintendents recommendation to approve Boyd County Public Schools FY 25-26 email support agreement which allows Teachers access to Redbook questions for activity fund, district activity fund & external account/Boosters Club and Guidance to be performed by RJ Flannery, LLC. (See Attachments)
9.12.
Review Superintendent's recommendation for the district to join Omni Partners Cooperative at zero cost to the district. It will allow the district access to more vendors and their discounted prices.
9.13.
Review recommendation of Dara'Su Williams, Special Education Director, to approve Memorandum of Understanding between Ramey-Estep Homes, Inc./Regroup and Boyd County Schools for the purpose of providing needed school-based behavioral health services as needed/requested to students beginning July 1, 2025 through June 30, 2026; (See Attachment)
9.14.
Review request from Dara'Su Williams, Director of Special Education, to approve the Contract Agreement between Boyd County Public Schools and LaCrissa Keefer, Speech Language Pathologist, to provide speech therapy services to students for the 2025-2026 school year. (See Attachments)
9.15.
Review request from Dara'Su Williams, Special Education Director, to approve a contract for Southern Kentucky Speech Therapy to provide Virtual Speech services to students for the 2025-2026 school year; (See Attachments)
9.16.
Review request from Dara'Su Williams, Director of Special Education, to approve the contract to allow Autism Services Center to provide Applied Behavior Analysis (ABA) services for students for the 2025-2026 school year; (See Attachments)
9.17.
Review and approve recommendation of Dara'Su Stevens-Williams, Special Education Director, to approve Contract between Boyd County Schools and Grayson Speech Therapy, PSC, Grayson, Kentucky to provide occupational therapy services for district students for school year 2025-2026; (See Attachments)
9.18.
Review and approve recommendation of Dara'Su Stevens-Williams, Special Education Director, to approve Contract between Boyd County School District and Karen White, Louisville, Kentucky to provide orientation and mobility services for district students for school year 2025--2026; (See Attachments)
9.19.
Review recommendation of Dara'Su Williams, Special Education Director, to approve the contract with Abundant Grace Counseling and Assessment to provide psychological testing services for students for the 2025-20206 school year; (See Attachments)
9.20.
Review recommendation of Dara'Su Williams, Special Education Director, to approve the Memorandum of Understanding (MOU) with Mountain Comprehensive Care Center to provide school - based behavioral health services as needed to students effective August 1, 2025 to July 1, 2026. (See Attachments)
9.21.
Review Superintendent's recommendation to approve the Live Streaming Agreement between Boyd County Board of Education and Total Media Group, Inc. for exclusive rights of live-streaming and on-line audio streaming of school district sporting events and certain other events in consideration of Eight Hundred fifty Dollars ($850.00) monthly, in ten (10) monthly payments, payable to BCHS starting in August of each year;(See Attachments)
9.22.
Pursuant to KRS 160.340, review Board Policy update #48 for 2025 as presented by Kentucky School Boards Association (KSBA); (See Attachments)
9.23.
Pursuant to KRS 160.340 review Board Administrative Procedure Update #29 for 2025 as presented by Kentucky School Boards Association (KSBA); (See Attachments)
9.24.
Review Superintendent's recommendation to raise the mileage rate for transportation for extra runs (field trips, etc.) from $0.56 to $1.32. The actual current cost is about $2.32 per mile. The difference will be covered from General Fund.
9.25.
Review Superintendent's recommendation to accept the grant from Operation Unite for BCECA in the amount of $1500.
9.26.
Review recommendation from Dr. Marci Prater, Director of Pupil Personnel, to allow the early Kindergarten entrance for one underage student, Student # 1,for the 25-26 School Year at the school of choice. student meets the criteria set forth in policy; (See Attachments)
9.27.
Review recommendation from Bob Higginbotham, Director of Operations and Facilities to name Paul Christy as the Hearing Officer to conduct the local Hearing for the District Facilities Plan.
9.28.
Review Superintendent’s recommendation to approve
adding the addition of Google Workspace for Education Suite (for instructional communication purposes) to ParentSquare as our only districtwide single approved traceable platforms outside of Boyd County District email for all staff, coaches, and volunteers to align with the requirements of the new Senate Bill 181. (See Attachment)
10.
Consent Items
10.1.
Consider Financial Report - Tiffany Brooks, District Finance Director
10.2.
Consider Payment of Bills - Corey Withrow, Accounts Payable Director
10.3.
Consider Minutes of a special board meeting of June 19, 2025
10.4.
Consider Minutes of a regular board meeting of June 19, 2025
10.5.
Pursuant to Board Policy 02.423, Consider minutes of the School Based Decision Making Councils as listed below:
Catlettsburg Elementary School Regular SBDM Meeting June 12, 2025 Meeting Reports;
Catlettsburg Elementary School Regular SBDM Meeting July 8, 2025 Meeting Reports;
Cannonsburg Elementary School Regular SBDM Meeting July 14, 2025 Meeting Reports;
10.6.
Approve Fundraiser Request from Boyd County Boosters to conduct several fundraisers throughout the year to help with paying for band uniforms and items needed.
10.7.
Consider the approval from Superintendent to send the required reports and audit information for a grant to Reporting and Compliance Systems.(see attachments)
11.
Acknowledge Personnel Actions by Chairperson
12.
Focus of Business/Topics for Next Meeting
12.1.
Next Board Meeting is Tuesday August 26,2025 Regular Board Meeting 6pm BCHS
12.2.
Summative/Final Evaluation of Superintendent Report July 31, 2025 - Linda Day, Board Chair
13.
Adjourn
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