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1.
Call Special Meeting to Order
2.
Pledge to the United States Flag
3.
Reading of the Board Goals
4.
Adoption of the Special Meeting Agenda
5.
Student/Staff Presentations/Recognitions
5.1.
Superintendent Boblett and Matt Spade will recognize the District School Resource Officers in honor of School Resource Appreciation Day, February 15, 2024;
Oran Smith, BCHS; Brad Wiley BCCTEC, Cannonsburg and Early Childhood Academy; David White, BCMS; Lisha Branham, Catlettsburg; Terry Clark, Ponderosa; and Jerry Todd, Summit
5.2.
Superintendent Boblett and Matt Spade will recognize and present Certificates to our district School Counselors in honor of National School Counseling Week, February 3-7;
Bridget Adams and Skyler Hamilton, BCHS; Shelly Lemaster, BCCTEC; Bill Criss and Jessica Withrow, BCMS; Tracie Salyers, Cannonsburg; Kelly Deborde, Catlettsburg; Heather Moore, Ponderosa; Deana Sexton, Summit, Kelly Fox, District Guidance Counselor Leader; Dustin Robinson, District Support Student Services School Counselor., Katie Clark, Boyd County Early Childhood Academy;
5.3.
Superintendent Boblett and Matt Spade will recognize and present Certificates in honor of Family Resource Youth Services Centers Appreciation Week. February 5 -9, 2024 to Tracy Caldwell, Director and Michelle Ekers and Page Lowe, Program Assistants, Catherine Newton Youth Services Center servicing BCHS and BCMS; Julie Profitt, Director and Shelby Petitt, Program Assistant, Family Resource Center West servicing Cannonsburg and Summit and Jenny Cain, Director, Terri Maniscalco, Program Assistant, and Sherry Fannin, Volunteer, Family Resource Center East servicing Catlettsburg and Ponderosa;
6.
Request to Address Board Chair - Per Board Policy 01.421 and KRS 160.270 (Public Comment)
Please keep in mind the Board uses the public comment period as an opportunity to listen to citizen concerns and comments. The board will not debate issues or enter into a question-and-answer dialogue. Under Board policy, your comments are limited to 3 minutes, the Superintendent will track the time.
7.
Dialogue
7.1.
Preliminary Allocations to Site-Based Decision Making(SBDM) School Councils for Year 2025-2026 - Larry Barber, District Finance Director
8.
Reports/Communications
8.1.
Safe Schools Report - Pete Fraley, Safe School Director
8.2.
Transportation Report - Lynn Stambough, Transportation Administrative Secretary
8.3.
Maintenance Report - Amanda Christian, Maintenance Administrative Secretary
8.4.
Student Attendance - Month - Dr. Marci Prater, Director of Pupil Personnel
8.5.
FRC Coordinator's Report - Tracy Caldwell BCHS Youth Services Coordinator
8.6.
Policies and Procedures for Review
8.6.1.
Policies and Procedures for Review:
Support Services- 07.1 Food/School Nutrition Services; 07.11 Meal Pricing; 07.12 Vending Machines; 07.13 School Nutrition Procurement; 07.16 Food Service/School Nutrition Employees
03.28 Updated Classified Personnel Evaluations
8.7.
Follow-up
8.8.
Board Member Follow-Up
9.
Action Items
9.1.
Review per Board Policy 08.3 to amend the 2024-2025 school calendar presentenced by Marci Prater, DPP/Calendar Committee.
9.2.
Review Superintendent to approve second reading to amend Board Policy Procedure 08.132 to change in policy for gifted and talented students showing that they will not be responsible for making up work missed/assigned during the time they are receiving gifted and talented services; (See Attachments)
9.3.
Review Superintendent's recommendation to approve the Preliminary Allocations to Site-Based Decision-Making (SBDM) School Councils for year 2025-2026 as presented by Larry Barber, District Finance Director; (Attachment in Reports & Communications)
9.4.
Review request from Dara'Su Williams, Special Education Director, to approve a shortened school day for Student #1, kindergarten student at Cannonsburg Elementary School, in accordance with appropriate documentation and per requirement of Kentucky Department of Education procedures; (See Attachments)
9.5.
Review Superintendent's recommendation to nominate a BOE rep for the local Planning Committee.
9.6.
Review Superintendents recommendation to accept the Local Planning Committee roster
9.7.
Review Superintendents recommendation to approve the Memorandum of Understanding ("MOU") Jobs for America's Graduates Program of Kentucky for 2025-2026 school year.
9.8.
Review request from Dara'Su Williams, Special Education Director, to approve a contract for Southern Kentucky Speech Therapy to provide Virtual Speech services to BCMS 2 days a week; (See Attachments)
9.9.
Review and approve Buildings and Grounds Utilization Request from Tim Cody, SYNC Training, LLC, Hindman, Kentucky to use the Boyd County Early Childhood Academy/Cannonsburg Elementary parking area to conduct motorcycle safety training courses one weekend a month from March 2025 through October 2025 dates as listed; (See Attachments)
9.10.
Review Superintendent to approve a change in procedure for an update to our Instructional Assistant evaluation to be more specific to the job description.
10.
Consent Items
10.1.
Consider Financial Report - Larry Barber, District Finance Director
10.2.
Consider Payment of Bills - Corey Withrow, Accounts Payable Director
10.3.
Consider Minutes of a regular board meeting of January 28,2025 and the tour of construction projects.
10.4.
Pursuant to Board Policy 02.423, Consider minutes of the School Based Decision Making Councils as listed below:
Summit Elementary School SBDM January 21,2025 Regular Meeting Reports;
Summit Elementary School SBDM February 10, 2025 Regular Meeting Reports;
Boyd County Middle School SBDM January 25,2025 Regular Meeting Reports;
Boyd County Middle School SBDM February 17, 2025 Regular Meeting Reports;
Cannonsburg Elementary School SBDM January 28,2025 Special Meeting Reports;
Cannonsburg Elementary School SBDM February 10 Regular Meeting Reports;
Boyd County High School SBDM February 10, 2025 Regular Meeting.
10.5.
Consider recommendation from Brian Eerenberg, Principal at Ponderosa Elementary, to allow a trip request for Safety Patrol, to attend Ripley's Aquarium of the Smokies in Gatlinburg TN. (see attachments)
10.6.
Consider Fundraiser Request from Mandy Phillips, Secretary to the Superintendent, Central Office, to conduct several fundraisers for the school year 2025; January 2025 to June 2025;All funds collected will go towards shop with the Superintendent (See Attachments)
10.7.
Consider request from Addendum to Memorandum of Agreement between Boyd County Board of Education and Easter Kentucky University to allow student teacher experiences from various programs.
11.
Acknowledge Personnel Actions by Chairperson
12.
Focus of Business/Topics for Next Meeting
12.1.
March 18, 2025 SBDM Meeting at BCHS 6:00pm
12.2.
Regular Board Meeting March 25, 2025, Boyd County High 6:00pm
12.3.
Reports: Master Bell Schedules for 2025 - 2026 School Year - Dr. Marci Prater, Director of Pupil Personnel
13.
The Board will move from special meeting to closed session for the purpose of Mid Year Evaluation of Superintendent Bill Boblett.
14.
Dialogue -Closed Session
14.1.
The Board will conduct closed session for the purpose of Mid Year Evaluation of Superintendent Bill Boblett.
15.
Adjourn Closed Session and move back into special meeting.
16.
Action as a result of Closed Session
17.
Adjourn special meeting
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