Order #26-10728 - Motion Passed:  Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

Attached is a revised BG-1 for the NES HVAC Project. The revised BG-1 now reflects the actual cost of the project since the bids were awarded. I will recommend to approve the revised BG-1 as attached

Order #26-10729 - Motion Passed:  Superintendent Buerkley's recommendation to approve the revised BG-1 as attached. passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is Payment Application #2 for the Northern Elementary HVAC project to CMTA.  The work has been certified and the recommendation is to pay the sum of $99,621.40 as requested.

I would recommend the board approve payment for Payment Application #2 to CMTA as submitted. 

Order #26-10730 - Motion Passed:  Superintendent Buerkley's recommendation to approve payment for Payment Application #2 to CMTA as submitted passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is Payment Application #3 for the Tennis Court Project to O’Heil Site Solutions.  The work has been certified by our architectural firm, and the recommendation is to pay the sum of $159,369.60 as requested.

I would recommend the board approve payment for Payment Application #3 to O’Heil Site Solutions as submitted. 

Order #26-10731 - Motion Passed:  Superintendent Buerkley's recommendation to approve Payment Application #3 to O’Heil Site Solutions as submitted passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the Bond of Depository.  

By July 1 the depository selected shall execute a bond for the faithful performance of its duties, to be approved by the local board of education and the commissioner of education.  The depository bond shall be at least equal to 103 percent of the current daily balances in each account throughout the life of the bond.  

I recommend the board approve the attached bond of depository with Heritage Bank.

Order #26-10732 - Motion Passed:  Superintendent Buerkley's recommendation to approve the attached bond of depository with Heritage Bank passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding a fidelity bond.

By July 1 of each year the treasurer and other employees responsible for board of education funds shall execute an official bond for the faithful performance of the duties of his/her office to be approved by the local board and the Commissioner of Education.   Attached you have a fidelity bond of treasurer form completed by Jennifer Pierce and Great American Insurance Group.  

I would recommend approval of the fidelity bond of treasurer form as presented. 

Order #26-10733 - Motion Passed:  Superintendent Buerkley's recommendation to approve the fidelity bond of treasurer form as presented passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is an athletic training coverage contract between Harrison Memorial Hospital and Pendleton County High School.  

The new athletic training coverage contract is attached for your review. The new contract would cost $44,000.00 annually.  This would provide Pendleton County Schools with the athletic training services we are accustomed to getting.  

I would recommend approval of the athletic training coverage contract between Harrison Memorial Hospital and Pendleton County Schools as presented.

Order #26-10734 - Motion Passed:  Superintendent Buerkley's recommendation to approve the athletic training coverage contract between Harrison Memorial Hospital and Pendleton County Schools as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

Bids for this service were requested and two vendors submitted bids.  We are recommending the lowest bid submitted by Pitney Bowes at $3565.80 for 60 months (5 years) of service.

I recommend the board approve the postage meter lease agreement with Pitney Bowes as presented. 

Order #26-10735 - Motion Passed:  Superintendent Buerkley's recommendation to approve the postage meter lease agreement with Pitney Bowes as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Each year the board must enter into an agreement with an auditor to provide our annual audit.  Based on the auditor bid awarded in 2017-18 school year, our district chose Kelley Galloway Smith Goolsby as our auditor.  They will be performing our audit for the 2025-26 school year for $19,950.00 based on the awarded bid proposal.  

I would recommend approval of the auditor contract with Kelley Galloway Smith Goolsby PSC.

Order #26-10736 - Motion Passed:  Superintendent Buerkley's recommendation to approve the auditor contract with Kelley Galloway Smith Goolsby PSC passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a master service agreement with ServPro that outlines each party’s responsibilities in the event of an emergency requiring their services. Executing this no-cost agreement now will better position us to respond effectively to any future emergency.

Order #26-10737 - Motion Passed:  Superintendent Buerkley's recommendation to approval of the Master Service Agreement with SERVPRO as attached passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is an updated SRO agreement between the Pendleton County Sheriff's office, Pendleton County Fiscal Court, and the Pendleton County School District.  The new agreement would increase the salary of the School Resource Officer's to $42,656.00 per year.  The school district would continue to cover the full cost of the SRO salary as we have in past agreements.  It is our hope that the increase in salary will allow us to attract and retain quality candidates for this important position within our schools. 

After speaking with our Judge Executive and Sheriff it is my understanding the Fiscal Court will have no objections with this agreement, and they will plan to pass it at their next regular scheduled meeting on May 26, 2026.  We are appreciative of their continued support and collaboration.

I would recommend approval of the updated SRO agreement as attached.

Order #26-10738 - Motion Passed:  Superintendent Buerkley's recommendation to approve the SRO agreement as attached passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

Attached is a job description for an Administrative Secretary II – Teaching and Learning position. This request reflects our intent to reduce one current Administrative Secretary II position from 240 days and a 1.33 index to 220 days and a 1.22 index. We believe the duties of this role can be completed in fewer days, resulting in savings for the district.

I recommend approval of the attached job description.

Order #26-10739 - Motion Passed:  Superintendent Buerkley's recommendation to approve the attached job description passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the 2026-2027 tentative budget. Each year the board must approve the tentative budget by May 31.  

Order #26-10740 - Motion Passed:  Superintendent Buerkley's recommendation to approve the attached tentative budget passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the 2026-2027 Salary Schedule. 

I would recommend approval of the 2026-27 Salary Schedule as presented.

Order #26-10741 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2026-27 Salary Schedule as presented passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

The Northern Elementary Parent Teacher Organization (PTO) has donated $7,823.33 to Northern Elementary School to use as needed.  

Board policy requires any donation over $1000.00 dollars to be accepted by the board of education.  

I would recommend the board accept the donation from the Northern Elementary PTO.

Order #26-10742 - Motion Passed:  Superintendent Buerkley's recommendation to accept the donation from the Northern Elementary PTO passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Order #26-10743 - Motion Passed:  A recommendation to approve the Consent Agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #26-10744 - Motion Passed:  A recommendation to go into Executive Session passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Order #26-10745 - Motion Passed:  A recommendation to return from Executive Session passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Order #26-10746 - Motion Passed:  A recommendation to approve Superintendent Buerkley's Summative Evaluation passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Order #26-10747 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.