|
I.
Call to Order
I.1.
Approve Agenda
I.2.
Pledge of Allegiance
I.3.
Mission Statement
I.4.
Moment of Silence
II.
Communications
II.1.
Audience Comments
II.2.
Board Member Comments
II.3.
Superintendent Report
II.4.
Personnel Actions
III.
24-25 Auditor Presentation
IV.
Written Communications & Reports
IV.1.
DPP Report
IV.2.
Transportation Report
IV.3.
SBDM Minutes
IV.4.
FRYSC Reports
IV.5.
Comprehensive School Improvement Plans
IV.5.A.
Northern Elementary School
IV.5.B.
Southern Elementary School
IV.5.C.
Sharp Middle School
IV.5.D.
Pendleton County High School
IV.6.
Public Relation Report
IV.7.
Maintenance and Technology Reports
IV.8.
Monthly Financial Report
V.
Action Items
V.1.
Approval of the 24-25 Audit Report
The 2024-25 audit report has been completed and is attached for your review. Each year, it is a requirement for the local board of education to formally approve the financial audit. After reviewing the report, I recommend that the board approve the 2024-25 audit as presented.
V.2.
Approval of Bus Purchase
Enclosed with this document is a memorandum from Matt Compton, which recommends that the board purchase one school bus. This bus is intended to begin service in the 2026-27 school year. The total amount for this purchase is $151,706. I recommend the board approve the bus purchase request.
V.3.
KISTA Lease Agreement for Bus Purchases
The Kentucky Interlocal School Transportation Association (KISTA) is a school bus financing program. Participants should expect an average interest rate of approximately 3.7% based on current market conditions. Please see the attached KISTA documentation to approve for the purchase of one bus for the 2026-27 year. This agreement will cover the purchase of one bus from the previous agenda item.
I will recommend approval of the KISTA Lease Agreement.
V.4.
Acceptance of Architect RFP
In order to be in compliance with 702 KAR 4:160 Section 4 we advertised for architectural services utilizing the Kentucky Department of Education's Request for Proposal form. We received one proposal package by the designated date.
Based on our review of the proposal and level of satisfaction with our current vendor we recommend that the board accept the RFP submitted by Robert Ehmet Hayes and Associates, PLLC.
V.5.
2025-26 Comprehensive District Improvement Plan
Please see the attached memo from our Executive Director of Teaching and Learning, Laura Pugh, regarding the Comprehensive District Improvement Plan. The CDIP is required to be completed and sent to the Kentucky Department of Education by January 1 of each school year.
I would recommend approval of the 2025-2026 CDIP as presented.
V.6.
Sharp Middle School Renovations & Stadium--BG-5
Attached is the BG-5 Project Close-out form for the Sharp Middle School Renovations and Stadium Project. All construction contracts are complete, and the expense totals reflected on this form were incurred as a result of the construction for the above referenced project and it is now required the board approve the BG-5 Project Closeout Form. Upon approval a copy will be forwarded to the department for review and approval. I recommend approval of the BG-5 project close-out form.
V.7.
Sharp Middle School Tennis Court Addition--Pay App #1 to O'Heil Site Solutions
Attached is Payment Application #1 for the Tennis Court Project to O’Heil Site Solutions. The work has been certified by our architectural firm and the recommendation is to pay the sum of $191,070 as requested.
I would recommend the board approve payment for Payment Application #1 to O’Heil Site Solutions as submitted.
V.8.
Sharp Middle School Tennis Court Addition--Pay App #2 to O'Heil Site Solutions
Attached is Payment Application #2 for the Tennis Court Project to O’Heil Site Solutions. The work has been certified by our architectural firm, and the recommendation is to pay the sum of $255,506.70 as requested.
I would recommend the board approve payment for Payment Application #2 to O’Heil Site Solutions as submitted.
V.9.
Sharp Middle School Tennis Court Addition--Change Order #2
Attached is change order request #2 for the Tennis Court Addition project. This change order request is due to the need for cement stabilization, installation of finger drains, and relocation of the courts 8 foot east due to water leaking out of the hill on the south side of the courts.
I recommend approval of change order request #2.
V.10.
Shortened School Week for Student
Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school week for a student enrolled in Pendleton County Schools.
The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase the number of days per week, as appropriate, given his/her individual situation.
I recommend the board approve a shortened school week for this student at this time.
V.11.
Establish 2026 BOE Meeting Dates
Attached are the proposed regularly scheduled meeting dates for 2026. Regular meeting dates would continue to be on the third Monday of the month unless this date fell on a holiday or another identified conflict. We have attempted to identify future conflicts that may exist and schedule accordingly.
V.12.
Acceptance of Donation
The Great Lakes Construction Company based out of Hinkley Ohio has donated $1100.00 to the North Family Resource Youth Service Center to assist with Christmas sponsorship.
Board policy requires any donation over $1000.00 dollars to be accepted by the board of education.
I would recommend the board accept the donation from The Great Lakes Construction Company.
VI.
Consent Agenda
VI.1.
Board Meeting Minutes
VI.2.
Orders of the Treasurer
VI.3.
Treasurer's Report
VI.4.
Leave of Absence Requests
VII.
Executive Session
VII.1.
Board Policy 01.43 and KRS 61.810(1)(f)- Student Discipline Action
VII.2.
Per KRS 156.557 (6)(C)--Superintendent Evaluation--Formative
VIII.
Return From Executive Session
IX.
Adjournment
|