Order #25-10564 - Motion Passed:  Superintendent Buerkley's recommendation to approve tha agenda passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is the BG-4 for the Pendleton County High School Field lighting project. 

The BG-4 contract closeout form is required to be approved by the board of education in order to verify approval of each contract, including change orders, and a reconciliation of a summary of all purchase orders and change orders for each contract.  Once approved the BG-4 will be sent to the Kentucky Department of Education for review and approval.  

The field lighting project is complete and all accounts are reconciled so I will recommend approval of the BG-4 as submitted.  

Order #25-10565 - Motion Passed:  A recommendation from Superintendent Buerkley for approval of the BG-4 as submitted passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding Indirect Cost.  

While approving indirect cost rates is not a requirement, but rather a best practice, each local board is encouraged to do so.  We are recommending the fiscal year 26 non-restricted indirect cost rate to be 18.05%.

I would recommend approval of the Indirect Cost rate as presented.

Order #25-10566 - Motion Passed:  A recommendation from Superintendent Buerkley for approval of the Indirect Cost rate as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the Bond of Depository.  

By July 1 the depository selected shall execute a bond for the faithful performance of its duties, to be approved by the local board of education and the commissioner of education.  The depository bond shall be at least equal to 103 percent of the current daily balances in each account throughout the life of the bond.  

I recommend the board approve the attached bond of depository with Heritage Bank.

Order #25-10567 - Motion Passed:  A recommendation from Superintendent Buerkley to approve the bond of depository with Heritage Bank passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding a fidelity bond.

By July 1 of each year the treasurer and other employees responsible for board of education funds shall execute an official bond for the faithful performance of the duties of his/her office to be approved by the local board and the Commissioner of Education.   Attached you have a fidelity bond of treasurer form completed by Jennifer Pierce and Great American Insurance Group.  

I would recommend approval of the fidelity bond of treasurer form as presented. 

Order #25-10568 - Motion Passed:  A recommendation from Superintendent Buerkley for approval of the fidelity bond of treasurer form as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

Each year the board must enter into an agreement with an auditor to provide our annual audit.  Based on the auditor bid awarded in 2017-18 school year, our district chose Kelley Galloway Smith Goolsby as our auditor.  They will be performing our audit for the 2024-25 school year for $19,950.00 based on the awarded bid proposal.  

I would recommend approval of the auditor contract with Kelley Galloway Smith Goolsby PSC.

Order #25-10569 - Motion Passed:  A recommendation from Superintendent Buerkley for approval of the auditor contract with Kelley Galloway Smith Goolsby PSC passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a memo from Mrs. Laura Pugh, Executive Director of Teaching and Learning, regarding the district's trauma informed care plan.

Each school has created a Trauma-Informed Care Plan, and the plan has been approved by their SBDM Councils. These plans all have the required strategies the law requires and have been utilized to develop the district’s overall plan.  

I recommend approval of the Pendleton County Schools Trauma-informed Care Plan.

Order #25-10570 - Motion Passed:  A recommendation from Superintendent Buerkley for approval of the Pendleton County Schools Trauma-informed Care Plan passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school week for a student enrolled in Pendleton County Schools.

The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase the number of days per week, as appropriate, given his/her individual situation.

I recommend the board approve a shortened school week for this student at this time.

Order #25-10571 - Motion Passed:  A recommendation from Superintendent Buerkley to approve a shortened school week for this student at this time passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school day for a student enrolled in Pendleton County Schools.

The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase/lengthen the number of hours per day, as appropriate, given his/her individual situation.

I recommend the board approve a shortened school day for this student at this time.

Order #25-10572 - Motion Passed:  A recommendation from Superintendent Buerkley to approve a shortened school day for this student at this time passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

KRS 156.557 and board policy 03.18 state the board of education shall establish an evaluation appeals panel for certified school personnel that consist of two members and two alternates elected by certified employees of the district and one member and alternate appointed by the board of education.  

I would recommend the board approve Anna Dean, Jason Fitzpatrick, and the Executive Director of Teaching and Learning to serve as members on Evaluation Appeals Committee along with alternates Sharla Lake, Becky Jones, and Executive Director of Student Services and Pupil Personnel.

Order #25-10573 - Motion Passed:  A recommendation from Superintendent Buerkley to approve Anna Dean, Jason Fitzpatrick, and the Executive Director of Teaching and Learning to serve as members on Evaluation Appeals Committee along with alternates Sharla Lake, Becky Jones, and Executive Director of Student Services and Pupil Personnel passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the 2025-2026 tentative budget. Each year the board must approve the tentative budget by May 31.  

Order #25-10574 - Motion Passed:  A recommendation from Superintendent Buerkley to approve the tentative budget for 2025-26 passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the 2025-2026 Salary Schedule. 

I would recommend approval of the 2025-26 Salary Schedule as presented.

Order #25-10575 - Motion Passed:  A recommendation from Superintendent Buerkley for approval of the 2025-26 Salary Schedule as presented passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

Order #25-10576 - Motion Passed:  A recommendation from Superintendent Buerkley to approve the consent agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #25-10577 - Motion Passed:  A recommendation to adjourn passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.