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I.
Call to Order
I.A.
Approve Agenda
Order #25-10538 - Motion Passed: A recommendation by Superintendent Buerkley to approve the agenda passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
I.B.
Pledge of Allegiance
I.C.
Mission Statement
I.D.
Moment of Silence
I.E.
Great News
II.
School Presentations
II.A.
Northern Elementary School
II.B.
Sharp Middle School
III.
Communications
III.A.
Audience Comments
III.B.
Board Member Comments
III.C.
Superintendent Report
III.D.
Personnel Actions
IV.
Written Communications & Reports
IV.A.
DPP Report
IV.B.
Transportation Monthly Trip Report
IV.C.
SBDM Minutes
IV.D.
FRYSC Reports
IV.E.
KETS 2nd Offer of Assistance
IV.F.
SES & NES Curriculum Purchases--Zaner-Bloser Handwriting Curriculum
IV.G.
SES Field Trip Request--Cincinnati Zoo
IV.H.
NES Field Trip Request--Ronald McDonald House
IV.I.
NJROTC Trip to Kings Island
IV.J.
Maintenance/Technology Report
IV.K.
Public Relations Report
IV.L.
Monthly Financial Report
V.
Action Agenda
V.A.
Continuation of Learning Plan for 2025-26 School Year
Attached is a memo from Mrs. Laura Pugh, Executive Director of Teaching and Learning, regarding the district’s continuation of learning plan for the 2025-2026 school year.
The purpose of the Continuation of Learning Plan is to outline the district’s plans for implementing non-traditional instruction that ensures continuation of learning during times (both short-term and long-term) when in-person instruction may not be feasible.
Opportunities to provide input were offered to various departments across the district. The completed plan outlines Pendleton County’s plan to deliver instruction to every student in the district and provide for student and teacher interaction on NTI days. Upon approval from our board, the document will be sent to the Kentucky Department of Education for final approval.
Order #25-10539 - Motion Passed: Superintendent Buerkley's recommendation to approve the Continuation of Learning Plan for 2025-26 passed with a motion by Mrs. Amber Beebe and a second by Mr. Kevin Barnard.
V.B.
Mowing Bids
Please find attached a memo from our Director of Finance and Human Resources, Mrs. Jennifer Pierce, detailing the mowing bids submitted. Based upon the bids she has recommended that we award the bid to our lowest bidder - Precision Property Services, LLC.
I recommend approval of the bid to Precision Property Services, LLC.
Order #25-10540 - Motion Passed: A recommendation by Superintendent Buerkley to approve the mowing bid to Precision Property Services, LLC. passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
V.C.
Declare Surplus Buses
Attached is a memo from our Assistant Superintendent, Matt Compton, recommending that we surplus one special needs school bus.
Board policy 04.8 states that when board property is no longer needed for school purposes, the board may authorize the disposal of the property through closed sealed bids, public auction, or sale for at least the fair market value.
I recommend that the board surplus bus #47.
Order #25-10541 - Motion Passed: A recommendation by Superintendent Buerkley that the board surplus bus #47 passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
V.D.
Participation in KISTA 2024 Used Bus Sale
Attached is a memo from our Assistant Superintendent, Matt Compton, recommending that the district participate in the Kentucky Interlocal School Transportation Association (KISTA) Used Bus Sale to sale our surplus buses.
Also attached is an agreement the board must sign in order to participate in the 2025 KISTA Used bus sale. The used bus sale will occur on May 14, 2025, and bus units must be available to successful bidders by June 30, 2025. KISTA arranges for the appropriate legal advertisements to comply with Kentucky State Law in the bidding process. We have successfully utilized this program in the past years.
I would recommend that the board approve the attached resolution with KISTA in order to participate in the 2025 Used Bus Sale.
Order #25-10542 - Motion Passed: A recommendation by Superintendent Buerkley that the board approve the attached resolution with KISTA in order to participate in the 2025 Used Bus Sale passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
V.E.
Shortened School Week for Student
Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school week for a student enrolled in Pendleton County Schools.
The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase the number of days per week, as appropriate, given his/her individual situation.
I recommend the board approve a shortened school week for this student at this time.
Order #25-10543 - Motion Passed: A recommendation by Superintendent Buerkley that the board approve a shortened school week for this student at this time passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
V.F.
DFP Approval
Each district is required to submit an approved District Facility Plan (DFP) to the Kentucky Department of Education every four years or request a waiver from the requirement.
Our Local Planning Committee (LPC) has approved the attached draft of the District Facility Plan and is requesting the approval of the local board of education this evening.
If the board approves the draft DFP it will then be sent to the Kentucky Department of Education (KDE) for review.
KDE staff will review and if approved release a public hearing packet to my office. Once I receive this packet I will schedule and conduct a public hearing. I will then complete the hearing report and share it with the local board of education for approval. Upon completion of this step all documentation will be submitted to KDE who will then submit final documents to the Kentucky Board of Education for approval.
I would recommend the board approve the LPC’s draft DFP as presented.
Order #25-10544 - Motion Passed: A recommendation by Superintendent Buerkley that the board approve the LPC’s draft DFP as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
V.G.
Permission to Set PHS Class of 2025 Graduation Date
I am requesting permission from the Board of Education to work with Pendleton County High School principal Mr. Chad Simms to set the graduation date for the 2024-2025 school year. If permission is granted, we would begin discussions regarding graduation as soon as we feel that we can comfortably set a date that would not be impacted by inclement weather or other potential school closures. The board has granted this request in the past.
Order #25-10545 - Motion Passed: A recommendation by Superintendent Buerkley to give him permission to work with Pendleton County High School principal Mr. Chad Simms to set the graduation date for the 2024-2025 school year passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.
V.H.
Sharp Middle School--Renovations and Stadium--Change Order # 6
Attached is a request for permission to execute Sharp Middle School Renovations and Stadium Change Order No. 6 for the SMS Renovations and Stadium Project. This change order is comprised of two different proposals with a total value of $1,552,510.
I would request permission to execute (sign) Change Order No. 6 as presented.
Order #25-10546 - Motion Passed: A recommendation by Superintendent Buerkley to approve the Renovations and Stadium--Change Order #6 passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
VI.
Consent Agenda
Order #25-10547 - Motion Passed: A recommendation to approve the Consent Agenda passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
VI.A.
Board Meeting Minutes
VI.B.
Treasurer's Report
VI.C.
Orders of the Treasurer
VI.D.
Approval of Bank Depository
VI.E.
Project Grad Donation Request
VI.F.
Leave Requests
VII.
Adjournment
Order #25-10548 - Motion Passed: A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.
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