Order #24-10498 - Motion Passed:  Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is the 2023-24 audit report.  Each year the local board of education must approve the financial audit.

I would recommend approval of the 2023-24 audit as presented.

Order #24-10499 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2023-24 audit as presented passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Pursuant to KRS 158.070, each local board of education shall adopt a calendar for the upcoming school year.  Previously, two options from the local calendar committee were presented for review.   

You will find the recommended 2025-2026 school calendar attached for your approval.  The local calendar committee has reviewed and supports this calendar recommendation.

I would recommend approval of the 2025-2026 school calendar as presented.

Order #24-10500 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025-26 school calendar as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

The School Facilities Construction Commission is making an official FY 2022 first KETS offer of assistance to the Pendleton County Board of Education in the amount of $22571.00.  Acceptance of this offer means the district is willing to match – dollar for dollar – the funds.  These funds were included in our 2024-25 working budget. 

Attached is memo from our Director of Finance and Human Resources, Jennifer Pierce, providing more information.  

Order #24-10501 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2024-25 KETS 1st Offer of Assistance passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is Payment Application #4 – Riegler Blacktop Inc. for the Pendleton County Paving Project.  The recommendation is to pay the sum of $23,648.00, all work has been certified by our architect.

I would recommend the board approve payment for Payment Application #4 - Riegler Blacktop Inc. as submitted.

Order #24-10502 - Motion Passed:  Superintendent Buerkley's recommendation to approve payment for Payment Application #4 - Riegler Blacktop Inc. as submitted passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is the BG-4 for the Pendleton County Schools Paving Project. 

The BG-4 contract closeout form is required to be approved by the board of education in order to verify approval of each contract, including change orders, and a reconciliation of a summary of all purchase orders and change orders for each contract.  Once approved the BG-4 will be sent to the Kentucky Department of Education for review and approval.  

The paving contract is complete and all accounts are reconciled for the  project so I will recommend approval of the BG-4 as submitted.  

Order #24-10503 - Motion Passed:  Superintendent Buerkley's recommendation to approve the BG-4 as submitted passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is Payment Application #13 for the Sharp Middle School Renovations and Stadium Project to Morel Construction.  The work has been certified by our architectural firm and the recommendation is to pay the sum of $107,304 as requested.

I would recommend the board approve payment for Payment Application #13 to Morel Construction as submitted. 

Order #24-10504 - Motion Passed:  Superintendent Buerkley's recommendation to approve payment for Payment Application #13 to Morel Construction as submitted passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

The Local Planning Committee (LPC) is a group of twenty individuals that will work collaboratively to create the District Facilities Plan.  One member of the committee must be a current member of the Pendleton County Board of Education and receive approval of the board to serve on the LPC.  

I would recommend the board approve Mr. Derek Brown to serve as the board member representative on the Local Planning Committee.

Order #24-10505 - Motion Passed:  Superintendent Buerkley's recommendation to approve Mr. Derek Brown to serve as the board member representative on the Local Planning Committee passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

The Local Planning Committee (LPC)is a group of twenty individuals that will work collaboratively to create the District Facilities Plan.  Three members of the committee must be representatives of the community and receive board approval to serve on the LPC.  

Attached is a list of three community members who are interested in serving on the LPC.  

I would recommend the board approve Walt Hornbeck, Tyler Heilman, and Jeff Aulick to serve as the community representatives on the Local Planning Committee.

Order #24-10506 - Motion Passed:  Superintendent Buerkley's recommendation to approve Walt Hornbeck, Tyler Heilman, and Jeff Aulick to serve as the community representatives on the Local Planning Committee passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Due to our current shortage of bus drivers, we are recommending a Bus Driver Recommendation Incentive of $1500.00 to be paid to any current employee who refers a bus driver to our district.  In order for the payment to be received by the referring employee the bus driver must list the referring employee when applying, be hired by the district, and complete 30 days of work.  In this instance a day of work will be any day the driver reports to work to complete a shift.  

I will recommend approval of the bus driver recommendation incentive and request that it be added to our salary schedule.

Order #24-10507 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Bus Driver Recommendation Incentive of $1500.00 to be paid to any current employee who refers a bus driver to our district passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

We are recommending that students participating in the district approved coop opportunities begin to receive payment for this work.  The recommendation would be to set the salary at $10.25, which is same rate we currently pay student bus monitors and include it on the classified extra service salary schedule.

Order #24-10508 - Motion Passed:  Superintendent Buerkley's recommendation to set the salary at $10.25 for students participating in the district approved coop opportunities passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Please see attached a memo from our district's Assistant Superintendent, Mr. Matt Compton, regarding the purchase of a 2024 Chrysler Pacifica minivan.  

Mr. Compton has received three quotes from three different dealerships, and we are recommending the board accept the quote from Jeff Wyler Chrysler of Southgate for $41,100.  We believe this is the best bid due to the price of vehicle and dealership location.  

Order #24-10509 - Motion Passed:  Superintendent Buerkley's recommendation to accept the quote from Jeff Wyler Chrysler for the purchase of a minivan for the district passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a memo from the district's Athletic Director, Jon Wirth, regarding the need to surplus outdated/miscellaneous athletic equipment.

Before disposing of outdated or unused items the district is required to identify those items and officially declare them as surplus property.  Mr. Wirth has provided a list of items that he is requesting to be surplus property.  

I would recommend approval of his request to surplus the items listed.

Order #24-10510 - Motion Passed:  Superintendent Buerkley's recommendation to approve the request to surplus the items as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #24-10511 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Consent Agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #24-10512 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.