Order #24-10467 - Motion Passed:  Superintendent Buerkley's recommendation to accept the agenda passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is Payment Application #11 for the Sharp Middle School Renovations and Stadium Project 1o Morel Construction.  The work has been certified by our architectural firm and the recommendation is to pay the sum of $115,119.00 as requested.

I would recommend the board approve payment for Payment Application #11 to Morel Construction as submitted. 

Order #24-10468 - Motion Passed:  Superintendent Buerkley's recommendation to approve payment for Payment Application #11 to Morel Construction as submitted passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

Attached is the 2024-25 working budget for Pendleton County Schools.  Mrs. Pierce, Director of Finance and Human Resources, has supplied many attachments regarding this item. 

I would recommend approval of the 2024-25 working budget as presented.

Order #24-10469 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2024-25 working budget as presented passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached are the final 2024-25 staffing allocations.  No adjustments are required at this time.  I will recommend approval of the 2024-25 staffing allocations as presented.

Order #24-10470 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2024-25 staffing allocations as presented passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Please find attached memo from Mrs. Pierce, Director of Finance and Human Resources, reflecting changes in our SBDM allocations based upon current enrollment and carryover funds from the 2023-2024 school year.  I will recommend approval of this item.

Order #24-10471 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Final SBDM Allocations passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

Please find attached a memo from Mrs. Pierce, Director of Finance and Human Resources, sharing the proposed 2024-25 allocation of field trip mileage and bus usage rates.

I will recommend approval of this item.

Order #24-10472 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Allocation of Field Trip Mileage/Bus Usage passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Each year the district wellness committee is required to review nutrition and physical activity occurring within the school district.  The board of education must have representation on the district wellness committee.

I recommend the board appoint our board chairperson - Cheri Griffin to serve on the district wellness committee for the 2024-2025 school year.

Order #24-10473 - Motion Passed:  Superintendent Buerkley's recommendation to approve Chairperson Cheri Griffin to serve on the Wellness Committee as the board representative passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

In preparation for the 2025-2026 school calendar the board must appoint an individual to serve as the board representative on the calendar committee per KRS 158.070 (2b).  Attached you have a memo from Mr. Compton regarding this request.  If you have any questions he would be happy to answer those.

Mr. Kevin Barnard was the board's representative on this committee this past year.  I would recommend that the board again approve Mr. Barnard to serve as the 2025-26 school calendar committee board representative.

Order #24-10474 - Motion Passed:  Superintendent Buerkley's recommendation to approve Mr. Barnard to serve as the 2025-26 school calendar committee board representative passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

In preparation for the 2025-2026 school calendar the board must approve a calendar committee per KRS 158.070.  Attached you have a memo from Mr. Compton regarding this request.  If you have any questions he would be happy answer those at this time.  

Order #24-10475 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025-2026 calendar committee as submitted passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

Please find attached a memo from Laura Pugh, Executive Director of Teaching and Learning, with the names recommended to serve on the District Planning Committee for our Comprehensive District Improvement Plan.

I will recommend approval of this item.

Order #24-10476 - Motion Passed:  Superintendent Buerkley's recommendation to approve the appointment of the CDIP Committee as submitted passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Please find attached a contract from the Newport Syndicate in Newport, Kentucky for the 2025 Pendleton County High School Prom.  The prom will be scheduled for Saturday, March 29, 2025.  This contract is being presented for your approval at the request of Pendleton County High School. 

I will recommend approval of this item.

Order #24-10477 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 25 Prom Contract passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is a memo from Mr. Compton, Assistant Superintendent, with an agreement between the Wool Festival and the Pendleton County Schools for the use of 2 Pendleton County buses on Friday, October 4th and for the use of 12 Pendleton County buses on Saturday, October 5th and Sunday, October 6th.  This is the same agreement we have entered into in the past.

I would recommend approval of the Wool Fest agreement.

Order #24-10478 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Wool Fest agreement passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school week for a student enrolled in Pendleton County Schools.

The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase the number of days per week, as appropriate, given his/her individual situation.

I recommend the board approve a shortened school week for this student at this time.

Order #24-10479 - Motion Passed:  Superintendent Buerkley's recommendation to approve a shortened school week for this student at this time passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school day for a student enrolled in Pendleton County Schools.

The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase/lengthen the number of hours per day, as appropriate, given his/her individual situation.

I recommend the board approve a shortened school day for this student at this time.

Order #24-10480 - Motion Passed:  Superintendent Buerkley's recommendation to approve a shortened school day for this student at this time passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is memo from our Director of Special Education, Mrs. Donna Pollard, regarding a professional services contract for Deaf and Hard of Hearing Education services.  

The Pendleton County School District has student(s) enrolled for attendance for the 2024-2025 school year whose education plan includes Hearing Impairment services.  Mrs. Pollard has been able to secure a service contract with a licensed Deaf and Hard of Hearing Education provider, Mrs. Liana Tyree.  The contracted services would cost $50.00 per hour with an anticipated 2-4 hours per month.  The contract would meet the requirements of the students Individual Education Plan. 

Our board attorney has reviewed the contract and has no concerns.

I would recommend the board approve the contract as presented.

Order #24-10481 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Deaf and Hard of Hearing Education Contract as presented passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Attached is a memo from the district's Chief Information Officer, Craig Smith, regarding the need to surplus outdated technology items.

Before disposing of outdated or unused items the district is required to identify those items and officially declare them as surplus property.  Mr. Smith has provided a list of items that he is requesting to be surplus property.  

I would recommend approval of his request to surplus the technology items listed.

Order #24-10482 - Motion Passed:  Superintendent Buerkley's recommendation to approve the request to surplus the technology items as submitted passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

The state has allocated funds to school districts to be utilized in existing CTE programs this school year.  Attached is the Local Area Vocational Educational Center (LAVEC) contract for the 2024-2025 school year for Pendleton County Schools. The contract outlines the responsibilities the district is required to adhere too.  

I would recommend the board approve the attached LAVEC contract for the 2024-25 school year.  

Order #24-10483 - Motion Passed:  Superintendent Buerkley's recommendation to approve the LAVEC contract for the 2024-25 school year passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Order #24-10484 - Motion Passed:  Superintendent Buerkley's recommendation to accept the Consent Agenda passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Order #24-10485 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.