Order #24-10422 - Motion Passed:  Superintendent Buerkley's recommendation to accept the agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Pendleton County High School intends to acquire the textbook "A History of Western Society" (ISBN # 978-1-319-48443-9) for use in the AP European History course.

Attached is Payment Application #8 - Morel Construction for the Sharp Middle School Renovations and Stadium Project.  The work has been certified by our architectural firm and the recommendation is to pay the sum of $1,200,979.50 as requested.

Order #24-10423 - Motion Passed:  A recommendation by Superintendent Buerkley to approve payment for Payment Application #8 - Morel Construction as submitted passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is a request for permission to execute Genan DPO (Direct Pay Option) Change Order No. 1 for the SMS Renovations and Stadium Project.  This change order is a credit for Genan's rubber material.  Less rubber material was needed than originally planned with the specified turf.  

The change order is for the sum of $16,881.25 to be credited back to the district. I would request permission to execute (sign) Change Order No. 1 as presented.

Order #24-10424 - Motion Passed:  a recommendation by Superintendent Buerkley to execute (sign) Change Order No. 1 as presented passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the 2024-2025 insurance renewal package.

Our agent of record, Houchens Insurance Group has recommended that we approve Liberty Mutual to cover our commercial package, auto, and umbrella package.  They recommend that we use KEMI for our workers compensation insurance, and CFC for our cyber security liability insurance.  The total cost for property, casualty, and liability and worker comp renewal for the 2024-25 school year will be $514,856.33, compared to $453,253.63 last year, which represents an increase in the overall cost of these insurances.  The Cyber policy will cost $12,892.50, which is a decrease from last year.  The total cost for our insurance will be $527,748.83.  

I recommend the board award the district property, casualty, liability, worker's comp and cyber insurance to the vendors as listed in the memo. 

Order #24-10425 - Motion Passed:  A recommendation by Superintendent Buerkley to award the district property, casualty, liability, worker's comp and cyber insurance to the vendors as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Each year the superintendent of schools is required to complete the attached district assurances, seek board approval, and then submit the completed document to the Kentucky Department of Education. 

The release of new year funds is contingent upon the approval of the district assurances.

I would recommend the board approve the attached district assurances.  

Order #24-10426 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the district assurances as submitted passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding a fidelity bond.

By July 1 of each year the treasurer and other employees responsible for board of education funds shall execute an official bond for the faithful performance of the duties of his/her office to be approved by the local board and the Commissioner of Education.   Attached you have a fidelity bond of treasurer form completed by Jennifer Pierce and Houchens Insurance Group.  

I would recommend approval of the fidelity bond of treasurer form as presented. 

Order #24-10427 - Motion Passed:  A recommendation by Superintendent Buerkley for approval of the fidelity bond of treasurer form as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached is a memo from Jennifer Pierce, Director of Finance and Human Resources, regarding approval of emergency certification request for new hires.

Efforts were made to recruit fully and highly-qualified teachers for Pendleton County Schools.  However, when a fully-certified teacher cannot be located for a position, leeway from the EPSB and the KDE has been granted to school districts to hire teachers under an emergency certificate. 

All employees are aware they must seek educational courses before being fully certified or before any opportunities for future employment may be granted.  Also, please keep in mind many of these employees may obtain certification through other means, such as a temporary provisional certificate by enrolling into a MAT program and obtaining full Kentucky certification prior to September 15^th.  If this occurs we will not utilize the emergency certification route. 

I would recommend approval of the emergency certification requests as presented.

Order #24-10428 - Motion Passed:  A recommendation by Superintendent Buerkley for approval of the emergency certification requests as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached is a list of novel sets from Pendleton County High School Principal, Tony Dietrich, which the school intends to declare as surplus.

The district must identify and officially designate outdated or unused items as surplus property before disposal. Mr. Dietrich has submitted a list of novel sets for consideration as surplus property.

It is my recommendation that his request to surplus the listed items be approved.

Order #24-10429 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the request to surplus items as submitted passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached is the BG-1 (#21475) for the Pendleton County High School - Baseball Field Lighting. All BG-1s must be approved by the local board and the minutes or an “order” from the board minutes must be available upon request by KDE. The BG-1 is then sent to the Kentucky Department of Education, District Facilities Branch for review and approval.  The anticipated construction cost is $331,900 and we will have a $16,595 contingency for a total of $348,495.  The project will be paid for using money from our Fund 320 building fund. 

Pendleton County is a HB 678 district so we anticipate this BG-1 will be processed quickly.

I would recommend approval of the BG-1 for the Pendleton County High School - Baseball Field Lighting project as presented.  

Order #24-10430 - Motion Passed:  A recommendation by Superintendent Buerkley for approval of the BG-1 for the Pendleton County High School - Baseball Field Lighting project as presented passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Order #24-10431 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the Consent Agenda passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Order #24-10432 - Motion Passed:  A recommendation to go into Executive Session passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #24-10433 - Motion Passed:  A recommendation to return from Executive Session passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #24-10434 - Motion Passed:  A recommendation to approve Superintendent Buerkley's Summative Evaluation passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Order #24-10435 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.