Others Present at the Meeting: Mike Borchers, Superintendent; Jenny McMillen, Director of Student Services/Board Secretary; Jason Steffen, Director of Teaching and Learning; Vikki Wofford, Director of Finance; Tonya Brummer, Elementary Principal; Andrea Krumpelman, newly named Elementary Principal; Bill Cobb, Codell Construction; Steve Crawford and Jenna Fritsch, Crawford Insurance; Nathan Granger, LINKnky

Order #131 - Motion Passed:  Approval of the Agenda passed with a motion by Mrs. Melanie Hazlewood and a second by Mrs. Kym King.

• Financial G - Monthly Report

Mr. Borchers reviewed the monthly reports, detailing financial items of note.

Ms. Andrea Krumpelman was introduced as the new Principal of Mary A. Goetz Elementary.

Order #132 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mrs. Kym King and a second by Ms. Cindy Powell.

• Minutes from May Meeting

Mr. Borchers reviewed the warrant report.  Ms. Powell had a question regarding the Audio Enhancement purchase.

Fees costs have remained the same for several years, and will continue to stay at the current amounts.

Order #133 - Motion Passed:  Approval of the Liability and Workers' Compensation Insurance Rates with Bluegrass Risk Management passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Steve Crawford and Jenna Fritsch presented information regarding the insurance rates for Bluegrass Risk Management.  A lengthy discussion was held, with all questions being answered regarding the new policy and process. Dr. Jason Steffen, incoming Superintendent, recommended that the board approve the new policy. 

Order #134 - Motion Passed:  Approval of the Revised BG-1 - Ludlow Independent Schools - Stadium Improvement passed with a motion by Mrs. Kym King and a second by Ms. Cindy Powell.

Order #135 - Motion Passed:  Approval of the BG-1 - 479 Victoria Street Property Acquisition passed with a motion by Ms. Cindy Powell and a second by Mrs. Melanie Hazlewood.

Order #136 - Motion Passed:  Approval of the BG-5 - 471 Elm Street Property Acquisition passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Mr. Borchers and Bill Codell gave an update on the progress of the construction project.

Order #137 - Motion Passed:  Approval of Change Order #1-1 for Schrudde & Zimmerman, Inc. for the amount of $115,654.66 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor form of proposal dated October, 10, 2023 and Amendment No. 1 for the Ludlow Independent Schools- Additions and Renovations Project; a Five percent( 5%) mark-up ($5,675.00) has been added to the $113,500.00 amount bid by Schrudde & Zimmerman to provide same mark-up amount proposed by Owner as incentive for Contractors to hold their bid amounts until funding for Alternate 4 was in place; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with this change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #138 - Motion Passed:  Approval of Change Order #1-8-1 for Toadvine Enterprises, Inc. in the amount of $12,472.58, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated October 10, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #139 - Motion Passed:  Approval of Change Order #1-11-1 for Martin Public Seating, LLC. in the amount of $1,161.52, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated October 10, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #140 - Motion Passed:  Approval of Change Order #2-1 for Ollier Masonry, LLC. in the amount of $15,275.80, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated October 4, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #141 - Motion Passed:  Approval of Change Order #3-1 for Avenue Fabricating, Inc. in the amount of $0.00, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #142 - Motion Passed:  Approval of Change Order #4-1 for W.M. Kramer and Son, Inc. in the amount of $0.00, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #143 - Motion Passed:  Approval of Change Order #5-2 for River City Glass, Inc. DBA McAndrews in the amount of $199,041.38, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #144 - Motion Passed:  Approval of Change Order #6-1 for OK Interiors Corporation in the amount of $0.00, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #145 - Motion Passed:  Approval of Change Order #7-1 for Martina Bros. Co., Inc. in the amount of $3,862.27, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #146 - Motion Passed:  Approval of Change Order #8-1 for America's Floor Source in the amount of $0.00, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #147 - Motion Passed:  Approval of Change Order #9-1 for David M Bastin Painting, Inc. in the amount of $14,136.18, associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 5, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #148 - Motion Passed:  Approval of Change Order #9-1-1 for The Sherwin Williams Company in the amount of $2,279.97 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 5, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #149 - Motion Passed:  Approval of Change Order #10-1 for Beck Studios, Inc. in the amount of $77,516.16 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 5, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #150 - Motion Passed:  Approval of Change Order #10-1-1 for KM Fabrics, Inc. in the amount of $12,709.09 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #151 - Motion Passed:  Approval of Change Order #11-1 for Great Lakes West, LLC. in the amount of $0.00 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 1, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #152 - Motion Passed:  Approval of Change Order #12-1 for The Atlas Companies in the amount of $54,719.28 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated September 6, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #153 - Motion Passed:  Approval of Change Order #13-1 for Quality Fire Protection, Inc. in the amount of $13,679.82 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated August 17, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #154 - Motion Passed:  Approval of Change Order #16-1 for J Feldkamp Design Build in the amount of $47,879.37 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated October 12, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #155 - Motion Passed:  Approval of Change Order #17-1 for Blau Mechanical, Inc. in the amount of $19,294.25 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated August 29, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #156 - Motion Passed:  Approval of Change Order #17-1-1 for EAP, Inc. in the amount of $3,961.45 associated with adding Alternate #4 Auditorium and Gym Work 1931 Addition as specified in original Contractor Contract documents including Contractor Form of Proposal dated August 29, 2023 and Amendment No. 1 for the Ludlow Independent Schools-Additions and Renovations Project; the work for Alternate 4 was identified and included in the Critical Path Project Schedule for Contractor Contracts so there is no adjustment for time necessary with change order, passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Mr. Borchers reviewed the status of the district, upon his retirement as Superintendent, detailing the fiscal, academic, and culture/climate health.  The district will end the fiscal year with a $1.8 million contingency fund as well as a $400,000 stadium fund.  The local bonding potential is healthy at $4,750,000.  These items are in addition to the $35,000,000 renovation project funds and $5,000,000 SFCC Offer.  Academically, he celebrated being ranked 3rd in NKY this past year by both Cincy Magazine and U.S. News & World Report.  ACT scores are in the top 88th percentile in the state, and 96% of seniors graduated this year as postsecondary ready per KDE.  In the area of culture/climate, Mr. Borchers celebrated the numerous wraparound services provided to students, staff, and families, as well as the 100% teacher retention rate (other than retirements).  With 27% of students being nonresidents of Ludlow, he stated that we are certainly becoming a destination place in NKY.

Dr. Steffen reviewed the first reading of the updated board policies.

Dr. Steffen presented the procedures update for the first reading.

Order #157 - Motion Passed:  Approval of the Covington-Ludlow Bus Maintenance MOU FY25 passed with a motion by Ms. Cindy Powell and a second by Mrs. Melanie Hazlewood.

Order #158 - Motion Passed:  Approval of the Food Service CEP & NSLP Policies passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Order #159 - Motion Passed:  Approval of the Bond of Depository passed with a motion by Mrs. Melanie Hazlewood and a second by Ms. Cindy Powell.

Order #160 - Motion Passed:  Approval of the Fidelity (Performance) Bond as presented passed with a motion by Mrs. Kym King and a second by Ms. Cindy Powell.

Order #161 - Motion Passed:  Approval of the 2024-2025 Indirect Cost Rate of 14.81% passed with a motion by Ms. Cindy Powell and a second by Mrs. Melanie Hazlewood.

Board members thanked Superintendent Mike Borchers and Jenny McMillen for their years of service, upon their retirements on June 30.  They were presented with gifts and thank you cards from students, the board, and the PTO.  The board members also presented Mr. Borchers with a gift depicting the red turf field, explaining that the field would be named "Mike Borchers Field" from this point forward, with the naming ceremony taking place at the first home football game on September 13, 2024.  Mr. Borchers expressed his gratitude for the great honor. 

Vikki Wofford and Tonya Brummer both thanked Mr. Borchers and Mrs. McMillen for their years of service.

No items presented.

Order #162 - Motion Passed:  Approval to adjourn the meeting at 8:18 PM passed with a motion by Mrs. Kym King and a second by Ms. Cindy Powell.