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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Gloria Sneed
1.a.
Pledge of Allegiance
1.b.
Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed
1.c.
Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2.
SET THE MEETING AGENDA
Order #159 - Motion Passed: Set the Meeting Agenda with the Addition of Action Item 7.o. Change Order #4 and Action Item 7.p. Naming of a Facility passed with a motion by Mr. Tyler McGuffey and a second by Ms. Gloria Sneed.
3.
RECOGNITIONS
4.
PUBLIC COMMENT
5.
SUPERINTENDENT AND STAFF REPORTS
5.a.
Monthly Personnel Action Report
5.b.
Report on Superintendent's Non-Contract and Out-of-District Days
5.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
5.d.
Enrollments
5.e.
Early Childhood Communication
5.f.
Drills Report
5.g.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
6.
CONSENT AGENDA
Order #160 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Mr. Phillip Coots and a second by Ms. Gloria Sneed.
6.a.
Minutes of the December 9, 2026 Special, the December 11, 2026 Working, and December 18, 2026 Regular Meetings
6.b.
Purchases over $40,000
- U.S. Bank, Bonds Series 2015, $58,697.75
- Clotfelter Samokar, AIA Expenses, $146,857.07
6.c.
Superintendent's Travel
6.d.
Leave Requests
- Medical Leave for classified transportation staff, Jan. 6 to Apr. 1, 202
- Medical Leave for classified staff at WBE, Dec. 12, 2025 to Feb. 9, 2026
6.e.
Facility Requests
- LCHS Volleyball Booster to use Elem/LCHS gyms for practice & games 2/26-5/30/26
6.f.
Trip Requests
- LCHS Beta/GT to travel abroad in the summer of 2027
7.
ACTION ITEMS
7.a.
Change Orders #1 and #3 for Bid Package 2
$39,000 was moved from Core and Main (change order #1) to Branscum Construction (change order #3). Change orders were needed because Core and Main would not sell to the contractor. This allows the District to get the storm drainage materials more quickly.
Order #161 - Motion Passed: Approve Change Order #1 in the Amount of (-$39,000) and Change Order #3 in the Amount of $39,000 for the Lincoln County High School Renovations, Bid Package 2 passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
7.b.
Pay App. #3 and DPOs for LCHS Renovation Bid Package 2
Order #162 - Motion Passed: Approve Pay Application #3 in the Amount of $383,225.89 and Direct Purchase Orders Payment of $14,521.13 for the Lincoln County High School Renovations, Bid Package 2 passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
7.c.
Pay App. #7 and DPOs for LCHS Renovation Bid Package 1
Order #163 - Motion Passed: Approve Pay Application #7 in the Amount of $12,163.64 and Direct Purchase Orders Payment of $4,976.37 for the Lincoln County High School Renovations, Bid Package 1 passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
7.d.
Snow Removal
The District's current contract with Cutting Edge, for snow removal, ends on February 28, 2026. Both the District and the Vendor wish to extend this contract for an additional year.
Order #164 - Motion Passed: Extend the Contract with Cutting Edge for Snow Removal From March 1, 2026 to February 28, 2027 passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
7.e.
Mowing Services
The District requests approval to advertise and accept sealed bids for mowing services for the 2026 mowing season.
Order #165 - Motion Passed: Approval to Advertise for and Accept Sealed Bids for Mowing for the 2026 Mowing Season passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
7.f.
2026-2027 Draft Budget
The Draft Budget for the 2026-2027 school year is due to the Kentucky Department of Education by January 31, 2026. The Draft budget requires board approval.
Draft Budget 2026-2027
- The draft budget doesn’t include Fund 2 (grant money). The tentative budget is due to KDE by May 30th, followed by the working budget which is due to KDE by September 30th
- The total draft budget for Fund 1 is $42 million.
- SEEK is estimated at $14.2 million. SEEK is calculated at $4,586 per ADA. Our enrollments continue to drop and assessments continue to rise. These both drive SEEK down.
- The contingency is budgeted at $4.1 million which is 13%. A 2% contingency is mandated by the Kentucky Department of Education.
- Salary and benefits make up 66% of the General Fund.
Order #166 - Motion Passed: Approve the 2026-2027 Draft Budget passed with a motion by Ms. Gloria Sneed and a second by Mr. Phillip Coots.
7.g.
Bids for School Photos
Bids for School Photos were opened on January 6, 2026. The elementary schools request to use Strawbridge studios who will pay a 30% commission to the District. The middle and high school request to use LifeTouch, for ease in yearbook photography. LifeTouch will pay the district 20% commission.
Order #167 - Motion Passed: Approve Using Strawbridge Studios for all Photography at the Elementary Schools and LifeTouch at the Middle School and High School passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.h.
SFCC Offer of Assistance
The School Facilities Construction Commission (SFCC) is making an Offer of Assistance in the amount of $16,716 toward annual debt service on bonds to be sold after June 30, 2026. The board must vote to either accept or reject the offer of assistance.
Order #168 - Motion Passed: Accept the SFCC Offer of Assistance in the Amount of $16,716 passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
7.i.
MOA with Gaines & Assoc. Counseling
The District is requesting approval of the Memorandum of Agreement with Gaines and Associates Counseling to provide mental health services to Lincoln County students.
Order #169 - Motion Passed: Approve the Memorandum of Agreement with Gaines and Associates Counseling to provide Mental Health Services passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
7.j.
Shortened School Day
The Special Education department is requesting approval of a shortened school day for one student (#48) to attend medically necessary therapy. The request asks that one day each week be shortened by sixty minutes.
Order #170 - Motion Passed: Approve a Shortened School Day for Student #48 passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
7.k.
Transportation Waiver
The Lincoln County Early Childhood program is seeking approval for a transportation waiver required by Head Start to meet Regulations. Head Start Performance Standard 1303.71 states the use of a Child Restraint System (seat belts) as a requirement for transportation. Head Start Performance Standard 1303.70 states a program may request a waiver of specific requirements as part of the annual application. The waiver will allow for students to be transported on district buses without a seat belt requirement for field trips.
Order #171 - Motion Passed: Approve the Transportation Waiver for the Lincoln County Early Childhood Program passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.l.
Eligibility Criteria for Early Childhood
The Lincoln County Early Childhood program is seeking approval for the 2026-2027 School Year Eligibility Critieria for Head Start Preschool and Early Head Start. According to 45 CFR § 1302.14 the program must annually establish selection criteria that weigh the prioritization of selection of participants. No changes have been made to the criteria.
Order #172 - Motion Passed: Approve the 2026-2027 Eligibility Criteria for Head Start Preschool and Early Head Start Programs passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.m.
Early Childhood Updated Program Guidelines
The Lincoln County Early Childhood program is requesting approval to amend Lincoln County Preschool/Head Start Early Head Start Guidelines to correlate with State Regulations 704 KAR 3:410 and 922 KAR 2:090 and Head Start Performance Standards 1302.42. The program is amending the timelines to meet the most stringent of the three regulations the program must adhere to.
Order #173 - Motion Passed: Approve the Updated Program Guidelines HL1 and HL2 passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
7.n.
Review of Board Policy 05.1 Construction
7.o.
Change Order #4
The District requests approval of Change Order #4 for work being done at the baseball field on the sanitary line for the new bathrooms at a cost of $1,935.77.
Order #174 - Motion Passed: Approve Change Order #4 in the Amount of $1,935.77 for the Lincoln County High School Renovation Project, Bid Package 2 passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
7.p.
Naming of a Facility
Order #175 - Motion Failed: Waive Portions of Current Board Policy 05.1 Requiring a Committee Process for Facility Naming and Restricting Names to Geographic Areas and Financial Donors, and to Name the Lincoln County High School Basketball Court the Coach Jeff Jackson Court, The Lincoln County High School Gym the Coach Roger Meek Gymnasium, and the Central Office the Jack D. Johnson Board of Education Complex
failed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
Order #176 - Motion Passed: Waive Portions of Current Board Policy 05.1 Requiring a Committee Process for Facility Naming and Restricting Names to Geographic Areas and Financial Donors, and to Name the Lincoln County High School Basketball Court the Coach Jeff Jackson Court passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
8.
MOVE TO EXECUTIVE SESSION per KRS 61.810(1)(f) Discussions or Hearings Which Might Lead to the Discipline of a Student
Order #177 - Motion Passed: MOVE TO EXECUTIVE SESSION per KRS 61.810(1)(f) Discussions or Hearings Which Might Lead to the Discipline of a Student passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
9.
RETURN TO OPEN SESSION
10.
ADJOURNMENT
Order #178 - Motion Passed: Adjournment of Meeting at 7:48 p.m. passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
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