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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Gloria Sneed
1.a.
Pledge of Allegiance
1.b.
Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed.
1.c.
Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2.
SET MEETING AGENDA
Order #153 - Motion Passed: Set the Meeting Agenda passed with a motion by Ms. Gloria Sneed and a second by Mr. Tyler McGuffey.
3.
SCHOOL BOARD PROCLAMATION OF APPRECIATION
4.
2026 BOARD APPOINTMENTS AND MEETINGS
4.a.
Appoint the 2026 Board Attorney for a One (1) Year Term (per Board Policy 01.7)
Order #154 - Motion Passed: Appoint Grant Chenoweth as Board Attorney for a Term of One (1) Year at an Hourly Rate of $150.00 passed with a motion by Mr. Tyler McGuffey and a second by Ms. Gloria Sneed.
4.b.
Appoint the 2026 Board Treasurer for a One (1) Year Term (per Board Policy 01.413)
Order #155 - Motion Passed: Appoint Lee Ann Smith as Board Treasurer for a One (1) Year Term at an Annual Salary of $4,000 passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
4.c.
Appoint the 2026 Board Secretary for a One (1) Year Term (per Board Policy 01.412)
Order #156 - Motion Passed: Appoint Colleen Benson as Board Secretary for a One (1) Year Term at an Annual Salary of $6,000 passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
4.d.
Schedule the 2026 Board Meetings Dates, Times, and Locations (per Board Policy 01.42)
Order #157 - Motion Passed: Set the 2026 Board Meeting Dates, Times, and Locations passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
5.
DISCUSSION ITEMS
5.a.
Auditor's Report
Mr. Joe Montgomery, Montgomery and Co., will present the 2024-2025 financial audit.
5.b.
Change Orders #1 and #3 for Bid Package 2
$39,000 was moved from Core and Main (change order #1) to Branscum Construction (change order #3). Change orders were needed because Core and Main would not sell to the contractor. This allows the District to get the storm drainage materials more quickly.
5.c.
Snow Removal
The District's current contract with Cutting Edge, for snow removal, ends on February 28, 2026. Both the District and the Vendor wish to extend this contract for an additional year.
5.d.
Mowing Services
The District requests approval to advertise and accept sealed bids for mowing services for the 2026 mowing season.
5.e.
2026-2027 Draft Budget
The Draft Budget for the 2026-2027 school year is due to the Kentucky Department of Education by January 31, 2026. The Draft budget requires board approval.
Draft Budget 2026-2027
- The draft budget doesn’t include Fund 2 (grant money). The tentative budget is due to KDE by May 30th, followed by the working budget which is due to KDE by September 30th
- The total draft budget for Fund 1 is $42 million.
- SEEK is estimated at $14.2 million. SEEK is calculated at $4,586 per ADA. Our enrollments continue to drop and assessments continue to rise. These both drive SEEK down.
- The contingency is budgeted at $4.1 million which is 13%. A 2% contingency is mandated by the Kentucky Department of Education.
- Salary and benefits make up 66% of the General Fund.
5.f.
Bids for School Photos
Bids for School Photos were opened on January 6, 2026. The elementary schools request to use Strawbridge studios who will pay a 30% commission to the District. The middle and high school request to use LifeTouch, for ease in yearbook photography. LifeTouch will pay the district 20% commission.
5.g.
MOA with Gaines & Assoc. Counseling
The District is requesting approval of the Memorandum of Agreement with Gaines and Associates Counseling to provide mental health services to Lincoln County students.
5.h.
Shortened School Day
The Special Education department is requesting approval of a shortened school day for one student (#48) to attend medically necessary therapy. The request asks that one day each week be shortened by sixty minutes.
5.i.
Transportation Waiver
The Lincoln County Early Childhood program is seeking approval for a transportation waiver required by Head Start to meet Regulations. Head Start Performance Standard 1303.71 states the use of a Child Restraint System (seat belts) as a requirement for transportation. Head Start Performance Standard 1303.70 states a program may request a waiver of specific requirements as part of the annual application. The waiver will allow for students to be transported on district buses without a seat belt requirement for field trips.
5.j.
Eligibility Criteria for Early Childhood
The Lincoln County Early Childhood program is seeking approval for the 2026-2027 School Year Eligibility Critieria for Head Start Preschool and Early Head Start. According to 45 CFR § 1302.14 the program must annually establish selection criteria that weigh the prioritization of selection of participants. No changes have been made to the criteria.
5.k.
Early Childhood Updated Program Guidelines
The Lincoln County Early Childhood program is requesting approval to amend Lincoln County Preschool/Head Start Early Head Start Guidelines to correlate with State Regulations 704 KAR 3:410 and 922 KAR 2:090 and Head Start Performance Standards 1302.42. The program is amending the timelines to meet the most stringent of the three regulations the program must adhere to.
5.l.
Review of Board Policy 05.1 Construction
6.
PUBLIC COMMENT
7.
ADJOURNMENT
Order #158 - Motion Passed: Adjournment of Meeting at 6:36 p.m. passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
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