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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Gloria Sneed
1.a.
Pledge of Allegiance
1.b.
Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed
1.c.
Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2.
SET THE MEETING AGENDA
Order #135 - Motion Passed: Set the Meeting Agenda passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
3.
RECOGNITIONS
4.
PUBLIC COMMENT
5.
SUPERINTENDENT AND STAFF REPORTS
5.a.
Monthly Personnel Action Report
5.b.
Report on Superintendent's Non-Contract and Out-of-District Days
5.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
5.d.
Enrollments
5.e.
Early Childhood Communication
5.f.
Drills Report
5.g.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5.h.
Title 1 Monitoring;Advanced Coursework; Schematic Site Plan, Transportation Letter
6.
CONSENT AGENDA
Order #136 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
6.a.
Minutes of the November 6, 2025 Working and November 13, 2025 Regular Meetings
6.b.
Superintendent's Travel
6.c.
Leave Requests
- Medical leave for classified staff at WBE, Nov. 24 to Dec. 9, 2025
- Medical leave for classified staff at WBE, Dec. 12 to Dec. 23, 2025
- Medical leave for classified staff at SES, Oct. 27, 2025 to Jan. 27, 2026
- Medical leave for certified preschool staff at HVE, Nov. 11, 2025 to Jan. 16, 2026
- Medical leave for certified staff at LCMS, Dec. 8 to Dec. 19, 2025
6.d.
Facility Requests
- Story Family to use WBE cafe for reunion on Dec. 28, 2025
6.e.
Trip Requests
- LCHS Band to WKU for Honor Band Clinic on Jan. 22-24, 2026
- LCHS Mock Trial team to Owensboro for competition on Jan. 31-Feb. 1, 2026
- LCHS Honor Choir to Louisville for performance on Feb. 4-7, 2026
- LCHS Teachers Rising to Louisville for competition on Mar. 4-5, 2026
- LCMS Choir to Louisville for All-state on Feb. 4-5, 2025
6.f.
School-Wide Fundraising Activities
6.g.
Donations over $1,000
- Donation of $4,000 from Lafayette Engineering for LCHS Youth Service Center
6.h.
Apply For and Implement Grants
- Grant from Arts Miles Program and LCT Ticket Subsidy Program for GT students
7.
ACTION ITEMS
7.a.
Plat/Boundary Survey for New Site
Architect Ben Boggs, Clotfelter Samokar, will present the proposals to conduct a plat and boundary survey for a possible new elementary school site.
Order #137 - Motion Passed: Accept the Survey Proposal from Jesse L. Partin, PLS passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.b.
Geotechnical Investigation for New Site
Architect Ben Boggs, Clotfelter Samokar, will present the proposals to conduct the geotechnical exploration of a possible new elementary school site.
Order #138 - Motion Passed: Accept the Proposal from UES Professional Solutions 25, LLC to Conduct the Geotechnical Exploration passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.c.
Change Order #2 for LCHS Renovations Bid Package 2
The District is requesting approval of the change order for fencing of the baseball and softball fields and cutting/capping the small retaining wall at the high school. Total change in cost is $12,017.48.
Order #139 - Motion Passed: Approve Change Order #2 in the Amount of $12,017.48 and Supplemental Information Form for the Lincoln County High School Renovation Bid Package 2 passed with a motion by Mr. Phillip Coots and a second by Ms. Gloria Sneed.
7.d.
LCHS Front Entrance Design Concepts for Pricing
Board approval is needed to hire architects to complete detailed drawings, in order to obtain more accurate pricing on the possible redesign of the front entrance at Lincoln County High School.
Order #140 - Motion Passed: Approve the Hire of Clotfelter Samokar to Produce Detailed Drawings for Front Entrance and Parking at Lincoln County High School passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
7.e.
Pay Application #2 King Mt. Demolition
Pay application #2 is the final pay application for the Kings Mountain Elementary demolition project. Balance due is the $8,000 that was being withheld until grass was sown at the site.
Order #141 - Motion Passed: Approve Pay Application #2 in the Amount of $8,000 for the Kings Mountain Elementary Demolition Project passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.f.
Pay Application #2 & #3 for Waynesburg Elementary
Insulated Roofing has submitted pay application #2 in the amount of $4,725 and the pay application #3 in the amount of $48,500 for Waynesburg Elementary. Pay application #3 is a final application.
Order #142 - Motion Passed: Approve Pay Application #2 in the Amount of $4,725 and the Pay Application #3 in the Amount of $48,500 for Waynesburg Elementary passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.g.
Pay Application #1 Bid Package 2 for LCHS Renovation
Branscum Construction has submitted for Board approval, pay application#1 in the amount of $267,502.50 for the Lincoln County High School Renovation/Sports Fields Project.
Order #143 - Motion Passed: Approve Pay Application #1 in the Amount of $267,502.50 for the Lincoln County High School Renovation/Sports Fields Project passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.h.
Pay Application #2 Bid Package 2 for LCHS Renovation
Branscum Construction has submitted for Board approval, pay application #2 in the amount of $191,592.00 for the Lincoln County High School Renovation/Sports Field project
Order #144 - Motion Passed: Approve Pay Application #2 in the Amount of $191,592.00 for the Lincoln County High School Renovation/Sports Field Project passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.i.
Pay Application #5 & DPOs for LCHS Renovation
Branscum Construction has submitted for Board approval pay application #5 in the amount of $176,242.84 and the Direct Purchase Orders totaling $193,384.98 for the Lincoln County High School Renovation project.
Order #145 - Motion Passed: Approve Pay Application #5 in the Amount of $176,242.84 and Direct Purchase Orders Totaling $193,384.98 for the Lincoln County High School Project passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.j.
Pay Application #6 for LCHS Renovation
Branscum Construction has submitted for Board approval, pay application #6 in the amount of $70,622.97 for the Lincoln County High School Renovation project.
Order #146 - Motion Passed: Approve Pay Application #6 in the Amount of $70,622.97 for the Lincoln County High School Renovation Project passed with a motion by Mr. Phillip Coots and a second by Ms. Gloria Sneed.
7.k.
Advertise for School Pictures Bids
The District is requesting approval to advertise for bids for school pictures.
Order #147 - Motion Passed: Approve Advertising for Bids for School Pictures passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
7.l.
Fidelity Bond for 2026
The fidelity bond requirements summarized in KRS 160.560 require an official bond to be approved by the local board of education and the Ky. Commissioner of Education. The cost will be paid with general funds. Last year the amount was $1,226.69 and it should be comparable this year.
Order #148 - Motion Passed: Approve the 2026 Fidelity Bond in the Amount of $1,000,000 for Lee Ann Smith passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
7.m.
Updated Job Descriptions
The District is requesting Board approval of the revised job descriptions for Cook/Baker, Custodian, Lead Custodian, Instructional Assistant 1, and the District Health Coordinator
Order #149 - Motion Passed: Approve the Revised Job Descriptions for Cook/Baker, Custodian, Lead Custodian, Instructional Assistant 1, and District Health Coordinator and Amend the Salary Schedule passed with a motion by Mr. Phillip Coots and a second by Ms. Gloria Sneed.
7.n.
Shortened School Day/Week for Special Needs Students
The following students are seeking approval for shortened school day for medically necessary therapy.
Student # 42: Attends 8:05am - 1:11pm with a gradual increase to full time as determined by the ARC.
Student # 43: 60 minutes one time a week
Student # 44: 60 minutes one time every other week.
Student #45: 90 minutes one time a week.
Student #46: Attends 3 days per week in person; completes classroom/workbook assignments at home 2 days per week.
Student #47: Attends 12:15 - 2:15 with gradual increase to full time as determined by the ARC
Order #150 - Motion Passed: Approve a Shortened School Day/Week for Six (6) Students for the 2025-2026 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.o.
MOU with KDEC CTE
The District is requesting approval of a Memorandum of Understanding with the Kentucky Department of Education, Office of Career and Technical Education to allow access to the educational records of LCATC students regardless of their home district, to the extent that access to such records is required for the district technology staff to carry out the necessary functions of the technology program.
Order #151 - Motion Passed: Approve the Memorandum of Understanding with the Kentucky Department of Education, Office of Career and Technical Education passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
8.
ADJOURNMENT
Order #152 - Motion Passed: Adjournment of Meeting at 6:07 p.m. passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
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