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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Gloria Sneed
1.a.
Pledge of Allegiance
1.b.
Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed
1.c.
Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2.
SET THE MEETING AGENDA
Order #91 - Motion Passed: Set the Meeting Agenda passed with a motion by Mr. Tyler McGuffey and a second by Ms. Gloria Sneed.
3.
RECOGNITIONS
4.
PUBLIC COMMENT
5.
SUPERINTENDENT AND STAFF REPORTS
5.a.
Monthly Personnel Action Report
5.b.
Report on Superintendent's Non-Contract and Out-of-District Days
5.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
5.d.
Enrollments
5.e.
Early Childhood Communication
5.f.
Drills Report
5.g.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5.h.
Communication to the Board: National Gear Up Week Proclamation, The Kentucky Open Records & Open Meetings Acts: A guide for the public and public agencies
6.
CONSENT AGENDA
Order #92 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
6.a.
Minutes of the September 4, 2025 Working and September 11, 2025 Regular Meetings
6.b.
Superintendent's Travel
6.c.
Purchases Over $40,000
- U.S. Bank, Refunding Revenue Bond Series 2014, $58,413.75
6.d.
Leave Requests
- Medical leave for classified staff at LCMS, Sept. 24 to Nov. 6, 2025
- Medical leave for classified staff at WBE, Sept. 25, 2025 to Jan. 5, 2026
- Medical leave for classified staff at LCHS, Sept. 23 to Oct. 12, 2025
6.e.
Facility Requests
- LCYB Blue Basketball & Cheer, to use SES gym, Oct. 2025 -Apr. 2026
- Samantha Love LCYB to use HVE gym, Oct. 2025 to June 2026
- EMH: Kids Can Do to use LCHS Auditorium, Nov. 20, 2025
- LCYB Waynesburg to use WBE gym, Oct. 2025 to June 2026
6.f.
Trip Requests
- LCMS FFA to Indianapolis for Nat'l convention on Oct. 30, 2025
- LCMS Beta to Charleston for enrichment on May 25-29, 2026
- LCMS Beta to Nashville for state convention on Jun. 23-27, 2026
- LCHS FFA to Indianapolis for Nat'l convention on Oct. 28-31, 2025
- Staff trip to Washington D.C. to present at Nat'l Council on Dec. 5-7, 2025
6.g.
School-Wide Fundraising Activities
- SES to sell/host: year books, donors choice Art, bundt cakes, little debbies, boo grams, food drive,
- WES to host: coin wars, T-shirt design contest
6.h.
Apply For and Implement Grants
- COE to apply for a $3,000 KYNASP School Recruitment grant
- District to apply for five Read to Achieve grants- totaling $70,000 per year/per school
7.
ACTION ITEMS
7.a.
Revised Procedure 04.1 AP .2 Budget Planning Timeline
Board procedure 04.12 AP .2 Budget Planning Timeline was revised to better align with budget deadlines.
7.b.
Coaching Staff for LCMS and LCHS Archery
The middle and high school archery programs are requesting approval to add two (2) booster-funded assistant coaching positions. One coach will work with middle school archery students and the other high school archery students. The stipend for an archery coach is $500 per season/per coach and is paid with Booster funds.
Order #93 - Motion Passed: Approve One (1) Booster Funded Assistant Archery Coach Position at Lincoln County Middle School and One (1) Booster Funded Assistant Archery Coach Position at Lincoln County High School passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.c.
Coaching Staff for LCHS Baseball
The Lincoln County High School Baseball Team currently has twenty-five players. The LCHS Baseball Booster Club is requesting approval to hire a booster funded hitting coach and an assistant coach. This will allow for smaller group workouts and individualized coaching. The hitting coach will be paid $1,000 per season and the assistant coach will be paid $500 per season.
Order #94 - Motion Passed: Approve Two (2) Booster Funded Assistant Baseball Coach Positions at Lincoln County High School passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
7.d.
Mower Bids
Bids opened on September 29th for two (2) mowers declared as surplus at the July meeting. Highest bid for the John Deer Eztrak zero turn 48" lawnmower was $400.00 from Andrew Burge. Highest bid for the Woods 306 72" finish mower was $300.00 from Mark Saylor.
There were three bids for John Deere 48" mower - $251, $355, and $400
There were four bids for the Woods 72" mower - $24, $50.99, $225, and $300
Order #95 - Motion Passed: Accept the Bid of $400 from Andrew Burge for the John Deere 48" Mower and the Bid of $300 from Mark Saylor for the Woods 72" Mower passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
7.e.
Vehicles for Surplus
The maintenance department is requesting approval to declare the following vehicles as surplus: a 2001 Chevy Truck with snow plow and blade and a 2001 Chevy Silverado. Both trucks are beyond economical repair.
Order #96 - Motion Passed: Declare the 2001 Chevy Truck with Snow Plow and Blade and the 2001 Chevy Silverado as Surplus to Advertise and Take Closed Bids passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.f.
Shortened School Day/Week for Special Education Students
The following students are seeking approval for shortened school day/week for medically necessary treatments:
- Student 37: attends 2 days a week, more if able
- Student 38: 90 minutes one time a week
- Student 39: 60 minutes two times a week
- Student 40: 30 minutes one time a week
- Student 41: 30 minutes one time a week
- Student 42: 30 minutes one time a week
- Student 43: 30 minutes one time a week
Order #97 - Motion Passed: Approve a Shortened School Day/Week for Seven (7) Students for the 2025-2026 School Year passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
7.g.
Classified Staff to Cover for Certified Teacher Vacancies
There is a shortage of substitute teachers to fill absences. Building principals have asked for approval to allow Emergency Certified classified staff to assume additional duties of executing teacher lesson plans and other duties when there is a classroom vacancy. Classified staff will be eligible for a $50 per day stipend for assuming these extra responsibilities.
Order #98 - Motion Passed: Approve Emergency Certified Classified Staff to Cover Teacher Vacancies on an As-Needed Basis passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.h.
MOA withe the Children's Advocacy Center
The District is requesting approval of a memorandum of agreement with the Children's Advocacy Center of the Bluegrass to provide mental health services to students.
Order #99 - Motion Passed: Approve the Memorandum of Agreement with the Children's Advocacy Center of the Bluegrass passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
7.i.
Bus Purchases
The transportation department is requesting approval for the purchase of one special needs and one regular-route bus, in order to maintain an adequate, reliable, and safe bus fleet. Total cost for the special needs bus is $177,919 and the regular route bus is $202,028.
Order #100 - Motion Passed: Approve the Purchase of One Special-Needs Bus and One Regular Route Bus passed with a motion by Mr. Phillip Coots and a second by Ms. Gloria Sneed.
7.j.
Pay Applications #2 and #3 for LCHS Bleachers
The District is requesting approval of Pay Application #2 in the amount of $61,866.90 and Pay Application #3 in the amount of $10,740.70 . This is the outstanding balance for the bleachers, this portion of the project is complete and ready for payment to close out with Toadvine.
Order #101 - Motion Passed: Approve Pay Application #2 in the Amount of 61,866.90 and Pay Application #3 in the Amount of $10,740.70 for the Lincoln County High School Bleachers passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
7.k.
Pay Application #3 for the LCHS Roofing Project
The District is requesting approval of the final pay application from Insulated Roofing Contractors in the amount of $10,159.49 and listed close-out documents' for the Lincoln County High School roofing project. Close out documents:
- G707 Consent of Surety to Final Payment
- G706A Contractor’s Affidavit of Release of Liens
- G706 Contractor’s Affidavit of Payment of Debts and Claims
Order #102 - Motion Passed: Approve the Close-Out Documents and Pay Application #3 for $10,159.49 to Insulated Roofing Contractors for the Lincoln County High School Roofing Project passed with a motion by Mr. Phillip Coots and a second by Ms. Gloria Sneed.
8.
ADJOURNMENT
Order #103 - Motion Passed: Adjournment of Meeting at 6:06 PM passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
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