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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Lisa Gillem
1.a.
Pledge of Allegiance
1.b.
Vision Statement: The Vision of Lincoln County Schools is to empower every student with the knowledge and skills necessary to become college, career and citizenship ready by providing high quality education and enriching opportunities in every classroom every day.
1.c.
Mission Statement: "Every Student, Every Classroom, Every Day: College/Career and Citizenship Ready!"
2.
SET THE MEETING AGENDA
Order #171 - Motion Passed: Set the Meeting Agenda with 8.i. and 8.p. Tabled Until March passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
3.
RECOGNITIONS
4.
PUBLIC COMMENT
5.
STRATEGIC PLAN PRESENTATION
Mr. Jim Evans, Kentucky Education Development Corporation, will present the 2025-2030 Strategic Plan for Lincoln County Schools.
Order #172 - Motion Passed: Approve the Strategic Plan passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.
6.
SUPERINTENDENT AND STAFF REPORTS
6.a.
Monthly Personnel Action Report
6.b.
Report on Superintendent's Non-Contract and Out-of-District Days
6.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
6.d.
Enrollments
6.e.
Early Childhood Communication
6.f.
Drills Report
6.g.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
7.
CONSENT AGENDA
Order #173 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.
7.a.
Minutes of the January 9, 2025 Working and January 16, 2025 Regular Meetings
7.b.
Purchases over $40,000
- U.S. Bank, Series 2021 School Building Revenue Bonds - $56,112.50
- U.S. Bank, Series 2023 School Building Revenue Bonds - $58,746.88
- ServPro Invoices for LCMS Fire Cleanup and Repair - $176,568.13
- Huntington Nat'l Bank for interest on KISTA leases - $212,832.52
7.c.
Superintendent's Travel
7.d.
Leave Requests
- Medical leave for classified transportation staff, Feb. 4 - Mar. 19, 2025
- Medical leave for classified staff at COE, Dec. 13, 2024 - May 5, 2025
7.e.
Facility Requests
- First Priority to use LCHS Auditorium for youth rally on Apr. 11, 2025
- LC Villains Basketball to use HLE/WBE gyms for practice/games through June 2025
7.f.
Trip Requests
- LCHS Culinary to State Comp. in Louisville on Mar. 6-7, 2025
- LCHS FCCLA to State Comp. in Louisville on Apr. 22-25, 2025
- LCHS FFA to Leadership Conf. in Washington DC on Jun. 3-6, 2025
- LCMS Beta to Nat'l Conv. in Orlando on June 29-July 3, 2025
7.g.
School-Wide Fundraising Activities
- WBE to host a Scholastic Book Fair and sell candy grams
- District to host 'Be A Hero Every Day' for Heart of KY United Way
7.h.
Apply For and Implement Grants
- Migrant to apply for a Dollar General Literacy grant
- ELL to apply for a Dollar General Literacy grant
7.i.
Accept Donations
- Donation of $1,000 for LCHS Culinary from Bluebird, LTC Co.
8.
ACTION ITEMS
8.a.
2024-2025 Wellness Report Card
The Food Service department is requesting approval of the 2024-2025 Wellness Report Card.
Order #174 - Motion Passed: Approve the 2024-2025 Wellness Report Card passed with a motion by Ms. Lisa Gillem and a second by Mr. Phillip Coots.
8.b.
Revised Procedure for Facility Usage
Revised Procedure 05.31 AP .21 Application for Use of Rooms or Building by Out-of-School Groups is easier to read and allows schools to obtain all needed information on one form. It also clarifies the cost for auditorium usage and any needed custodial or food service personnel.
8.c.
Tentative Section 7 Staff Allocation Formulas
The Finance department is seeking approval of the tentative Section 7 Staffing Allocation formulas for the 2025-2026 school year.
Order #175 - Motion Passed: Approve the Tentative Section 7 Staffing Allocation Formulas for the 2025-2026 School Year passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
8.d.
Tentative Sections 4 & 5 Staffing Allocation Formulas
The Finance department is seeking approval of the tentative Section 4 and Section 5 Staffing Allocation formulas for the 2025-2026 school year.
Order #176 - Motion Passed: Approve the Tentative Section 4 and Section 5 Staffing Allocation Formulas for the 2025-2026 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.
8.e.
Insurance Quotes
Roberts Insurance provided quotes for student accident insurance. The recommendation is Hartford for the 2025-26 school year at slight increase of $625. Total premium is $81,385.80. This is paid from the general fund.
Order #177 - Motion Passed: Accept the Quote from Hartford for Student Accident Insurance for the 2025-2026 School Year passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.
8.f.
Drug Testing Services
The District is requesting to renew the contract with Cornerstone Diagnostic for the 2025-2026 school year for drug testing services.
Order #178 - Motion Passed: Approve the Contract Renewal with Cornerstone Diagnostic for the 2025-2026 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
8.g.
Bids for Mowing Services
The Director of Operations, Mr. Brad Smith, will discuss the mowing bids and make recommendations.
Order #179 - Motion Passed: Award the Mowing Bid to Peevler Property Maintenance for the 2025 Mowing Season passed with a motion by Ms. Lisa Gillem and a second by Mr. Tyler McGuffey.
8.h.
Bids for Snow Removal Services
The Director of Operations, Mr. Brad Smith, will discuss the snow removal bids and make recommendations.
Order #180 - Motion Passed: Award the Snow Removal Bid to Cutting Edge for a Term Beginning March 1, 2025 through February 28, 2026 passed with a motion by Mr. Phillip Coots and a second by Ms. Lisa Gillem.
8.i.
Clinical Education Agreement
The District is seeking approval of the continuous Clinical Education Agreement with the University of Kentucky to implement educational experience opportunities for University students in various fields of healthcare related studies.
8.j.
2025 - 2026 School Calendar
The District is requesting approval to adopt a variable calendar for the 2025-2026 school year. The academic division will use this time to work with staff on curriculum maps, learning targets, and common assessments. This time also allows staff to be trained on new math and reading materials so they are fully equipped and ready to teach on day 1.
Order #181 - Motion Passed: Approve the 2025-2026 School Calendar passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.
8.k.
2026-2027 School Calendar
The calendar committee met, discussed options, and decided on the dates for the 2026-2027 school calendar.
Order #182 - Motion Passed: Approve the 2026-2027 School Calendar passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.
8.l.
MOA with the Commonwealth of Kentucky for SEBT
The Cabinet for Health and Family Services is providing a grant award to cover expenses incurred for the Summer Electronic Benefits Transfer (SEBT) implementation and operation. Lincoln County Schools qualifies for a maximum award of $6,000.00. The District is requesting approval of the Memorandum of Agreement and to accept the funding offered for the work already being done. Under this agreement the Commonwealth of Kentucky will cover 50% of the expenses incurred for this program.
Order #183 - Motion Passed: Approve the Memorandum of Agreement with the Commonwealth of Kentucky for the Summer Electronic Benefits Transfer passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
8.m.
Revised Procedures Addressing Homeless Students
To comply with Title 1 guidelines for homeless students, some of the Board procedures need to be updated or added. The procedure for Eligibility for Transportation, 06.32 AP .1 is revised to include a section titled "Homeless Youth Transportation Eligibility." All sections of 09.12 AP .25 have been revised to better meet the Title 1 guidelines. Finally, a new Homeless Children and Youths Intake Form will be added to procedure 09.12 AP.1 Student Enrollment and Homeless/Immigration Status and Form.
8.n.
2025-2026 Eligibility Criteria for Head Start
The Lincoln County Early Childhood (LCEC) program is seeking approval for the 2025-2026 School Year Eligibility Criteria for Head Start Preschool and Early Head Start. According to 45 CFR ยง 1302.14 the program must annually establish selection criteria that weigh the prioritization of selection of participants. No additional changes have been made since last presented.
Order #184 - Motion Passed: Approve the 2025-2026 Eligibility Criteria for Head Start Preschool and Early Head Start Programs passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.
8.o.
2024-2025 Revised Early Childhood Calendars
The Lincoln County Early Childhood program is requesting to amend the 2024-2025 Early Childhood Calendar and Head Start / Preschool Calendar to reflect amendments needed for the no school days of January 10, 2025 and January 31, 2025. The amendment for Early Head Start would be to make May 30th an in session day for students and closing day on June 4th. The amendment for Head Start Preschool would be for students to come on February 17th and Closing day would be May 29th.
Order #185 - Motion Passed: Approve the Revised Early Childhood and Head Start/Preschool Calendars for the 2024-2025 School Year passed with a motion by Ms. Lisa Gillem and a second by Mr. Tyler McGuffey.
8.p.
Agreement with Equus Workforce Services
The Lincoln County Early Childhood (LCEC) program is seeking approval for the Master Agreement with Equus Workforce Services (EWS). The purpose of the agreement is to provide paid work experience opportunities to individuals who have been deemed eligible and appropriate for the youth work experience, adult internship and/or the transitional employment training program. Services will begin upon completion of the Master Agreement. Funding is provided for 480 hours of service and onboarding requirements through Equus Workforce Services. No funding is required from the District or LCEC program.
8.q.
Transportation Waiver
The Lincoln County Early Childhood (LCEC) program is seeking approval for a transportation waiver required by Head Start to meet Regulations. Head Start Performance Standard 1303.71 states the use of a Child Restraint System (seat belts) as a requirement for transportation. Head Start Performance Standard 1303.70 states a program may request a waiver of specific requirements as part of the annual application. The waiver will allow for students to be transported on district buses without a seat belt requirement for field trips.
Order #186 - Motion Passed: Approve the Transportation Waiver for Early Childhood passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
8.r.
Early Childhood Training Plan
Lincoln County Early Childhood is seeking approval for the 2025-2026 School Year Policy Council and Board of Education Training Plan. As part of the Training and Technical Assistance Plan in accordance with Head Start Act 648 (d)(1), professional development is required for governing body members and policy council members. The tentative plan is training that will be provided throughout the upcoming school year.
Order #187 - Motion Passed: Approve the 2025-2026 Tentative Policy Council and Board of Education Training Plan. passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
9.
ADJOURNMENT
Order #188 - Motion Passed: Adjournment of Meeting at 6:47 P.M. passed with a motion by Ms. Lisa Gillem and a second by Mr. Tyler McGuffey.
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