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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Etta S. Meek;
Vice Chair: Ms. Christine Killen;
Board Members: Mr. Tyler McGuffey, Ms. Jennifer Broadbent, and Ms. Gloria Sneed
1.a.
Pledge of Allegiance
1.b.
Vision Statement: The Vision of Lincoln County Schools is to empower every student with the knowledge and skills necessary to become college, career and citizenship ready by providing high quality education and enriching opportunities in every classroom every day.
1.c.
Mission Statement: "Every Student, Every Classroom, Every Day: College/Career and Citizenship Ready!"
2.
SET THE MEETING AGENDA
Order #126 - Motion Passed: Set the Meeting Agenda passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
3.
RECOGNITIONS
4.
PUBLIC COMMENT
5.
SUPERINTENDENT AND STAFF REPORTS
5.a.
Monthly Personnel Action Report
5.b.
Report on Superintendent's Non-Contract and Out-of-District Days
5.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
5.d.
Enrollments
5.e.
Early Childhood Communication
5.f.
Drills Report
5.g.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
6.
CONSENT AGENDA
Order #127 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
6.a.
Minutes of the November 7, 2024 Working and November 14, 2024 Regular Meetings
6.b.
Superintendent's Travel
6.c.
Leave Requests
- Medical leave for classified staff at LCMS, Dec. 5, 2024 - Jan. 14, 2025
- Medical leave for certified staff at SES, Dec. 11-22, 2024
- Maternity leave for certified staff at LCMS, Dec. 2, 2024 - Feb. 24, 2025
- Medical leave for classified District staff, Jan. 13 to Feb. 24, 2025
- Maternity leave for certified staff at HVE, Dec. 3, 2024 - Feb. 24, 2025
- Medical leave for classified staff at COE, Nov. 18 - Dec. 18, 2024
- FMLA leave for certified EC staff, Dec. 10-31, 2024
- Medical leave for classified EC staff, Dec. 19, 2024 - Jan. 20, 2025
- Medical leave for classified staff at HLE, Nov. 25 - Dec. 6, 2024
6.d.
Facility Requests
- Lincoln Ice to use LCMS for girls' basketball Dec. 21, 2024 - Jun. 1, 2025
- Story Family to use WBE cafe/gym for family dinner on Dec. 29, 2024
- LC Volleyball to use gym for Little League Volleyball Mar. 1 - May 10, 2025
6.e.
Trip Requests
- LCMS Choir to Galt House on Feb. 5-6, 2025 for All State Choir
- LCHS Baseball to Myrtle Beach on Apr. 6-12, 2025 for tournament
- LCHS Choir to Galt House on Feb. 5-7, 2025 for All State Choir
6.f.
School-Wide Fundraising Activities
- SES PTO to sell Rada and host Bluebird Dining and Coin Wars
7.
ACTION ITEMS
7.a.
2023-2024 Auditor's Report
Auditor, Joe Montgomery, will present the 2023-2024 report .
7.b.
Salt Spreader Bids
Salt Spreader bids were opened on December 2, 2024. The highest bid was $300 from Norman Calfee.
Order #128 - Motion Passed: Award the Bid of $300 for the Salt Spreader to Norman Calfee passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
7.c.
Fidelity Bond
The fidelity bond requirements summarized in KRS 160.560 require an official bond to be approved by the local board of Education and the Kentucky Commissioner of Education. Cost of the bond is paid with general funds.
Order #129 - Motion Passed: Approve the 2025 Fidelity Bond in the Amount of $1,000,000 for Lee Ann Smith passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
7.d.
LCMS & LCHS Yearbook Vendor
Lifetouch is the current vendor for middle school and high school yearbooks. Both schools have asked for for board approval to renew (with the same terms) for the 2025-2026 school year. This will allow the high school to begin scheduling senior photography sessions.
Order #130 - Motion Passed: Approve Lifetouch as the Yearbook Vendor for Lincoln County Middle and Lincoln County High Schools passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
7.e.
Extra Duty Stipend Positions at LCMS
LCMS's extra duty stipend allocation is approximately 66% of the High School's allocation, while it serves nearly 80% of the students. LCMS is requesting the addition/creation of three extra duty positions at a cost of $3,200 which will bring the LCMS extra duty allocation to 77% of the LCHS allocation.
Academic Team Assistant/FPS Coach ($1,200) - Someone other than the head coach is required to be a all Future Problem Solving competitions and two adults are best practice for adequate supervision of students.
Special Education Team Lead ($1,000) - Responsible for resource management; student enrollment review; schedules and leads meetings and trainings; advocates for special education students.
Beta Club Sponsor ($1,000) - Responsible for fundraising and event coordination; state conference, leadership summit; national conference; and community service projects.
Order #131 - Motion Passed: Approve the Three (3) Extra Duty Positions and Stipend Amounts, as Listed, for Lincoln County Middle School passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
7.f.
Revised 2024-2025 School Calendar
On November 11th there was a water main break and the District had to cancel school. Therefore, the current school calendar needs to be revised. With the new calendar November 11th would become a non-instructional day. May 23rd would become a school day, closing day would be moved to May 27th, and May 28th would be a make-up day.
Order #132 - Motion Passed: Approve the Revised 2024-2025 School Calendar passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
7.g.
2026-2027 Calendar Committee
Per KRS 158.070 the local board of education, shall annually appoint a school district calendar committee to review, develop, and recommend school calendar options. This year the committee will be looking at the 2026-2027 school calendar. The District is requesting approval of the following committee members and that the Board appoint one Board member to serve on the committee.
- Andrea Goldsmith, District Principal
- Diana Hart, District Administrator
- Gerald Sims and Phillip Wilmoth, Parents
- Halie Stephens, Elementary Teacher
- Missy Jones, Middle/High School Teacher
- Angela Peck and Felicia Wilcher, Classified Staff
- Mary Friend & Justin Poynter, Community Members
- TBD, Board Member
Order #133 - Motion Passed: Approve the 2025-2026 Calendar Committee and Appoint Jennifer Broadbent to Serve passed with a motion by Mr. Tyler McGuffey and a second by Ms. Christine Killen.
7.h.
Surplus Furniture
Highland Elementary recently purchased new furniture and is requesting approval to surplus the oldest furniture that is no longer needed to make room to store the furniture that is currently in classrooms. The furniture to be surplussed is unused, broken, and/or outdated and is currently being housed in the outdoor buildings.
Order #134 - Motion Passed: Declare the Unused, Broken, and Outdated Furniture at Highland Elementary as Surplus to be Disposed of or Donated passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
7.i.
LCHS Club Trip
The LCHS Beta Club and Gifted and Talented program seek to offer an educational travel opportunity to Dublin, Ireland, and London, England in the summer of 2026 through EF Educational Tours. The last international trip offered by LCHS was in 2019, when Dr. Sonya Anglin and other staff successfully led 25 students to Ireland, also in partnership with EF Educational Tours. The process was safe, well-organized, and easy to navigate. EF Educational Tours is known for fostering global awareness, personal growth, and future readiness among students while maintaining affordability and providing flexible payment options. They also offer robust support for fundraising and guide participants through every step of the process. LCHS is eager to collaborate with EF Educational Tours once again to make this valuable experience accessible to our students and community.
LCHS is seeking board approval to allow EF Education Tours to meet with parents and students from Lincoln Co. High School with the purpose of establishing a travel abroad opportunity for all students to Dublin, Ireland and London, England during the summer of 2026 and begin the fundraising process.
Order #135 - Motion Passed: Allow EF Education Tours to Meet with Lincoln County High School Parents and Students to Discuss a Travel Abroad Opportunity passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
7.j.
Temperature Monitoring System
Food Service is in need of a temperature monitoring system at five of schools. Freezers are full and right now there is nothing in place to monitor them if they go down during a break. (fall, spring, summer, winter and weekends)
Cost for a new system is $8,018.50
- 20 temperature gauges - freezer/Cooler @ 129.00 = 1806.00
- 20 door senses - freezer/cooler @ 124.00 1,736.00
- SoniLink Hub - 5 schools @ 499.00 = 1,746.00
- Monitoring five schools @132.00/year = 2,640.00 (50 % discount with HPS)
- Shipping - 90.00
Total: 8,018.50
Crab Orchard, Hustonville, and Waynesburg are covered by the Geothermal system, so no new system is needed.
Order #136 - Motion Passed: Approve the Purchase of the Sonicu System and Ongoing Monitoring for Five (5) Schools passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
7.k.
Revised Policy 09.2 Student Welfare and Wellness
The Food Service Department requested approval of the following changes to Board Policy 09.2 Student Welfare and Wellness:
Two additional goals were added to the under the heading Wellness Leadership:
- promote more farm to school purchasing
- All serving line signage is in compliance with USDA Food Service guidelines
The Standard "Recess shall not be taken from students as a form of disciplinary action" was added under the heading Physical Activity and Physical Education.
Order #137 - Motion Passed: Second Reading and Approval of Revised Board Policy 09.2 Student Welfare and Wellness passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
7.l.
Revised EC Calendars
The Lincoln County Early Childhood program is requesting to amend the 2024-2025 calendars to reflect the 'No School Day' on November 11, 2024.
Order #138 - Motion Passed: Approve the Revised Early Childhood and Head Start/Preschool Calendars passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
7.m.
Diversity, Equity, and Inclusion Committee
The District is creating a diversity, equity, and inclusion committee to help address needs in our schools and requests a Board member to serve.
Order #139 - Motion Passed: Appoint Tyler McGuffey to Serve on the Diversity, Equity, and Inclusion Committee passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
8.
ADJOURNMENT
Order #140 - Motion Passed: Adjournment of Meeting at 6:26 p.m. passed with a motion by Ms. Gloria Sneed and a second by Ms. Christine Killen.
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