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1.
CALL TO ORDER -
Superintendent: Mr. Bruce Smith;
Chair: Ms. Etta S. Meek;
Vice Chair: Ms. Christine Killen;
Board Members: Ms. Gloria Sneed and Ms. Jennifer Broadbent
1.a.
Pledge of Allegiance
1.b.
Vision Statement: The Vision of Lincoln County Schools is to empower every student with the knowledge and skills necessary to become college, career and citizenship ready by providing high quality education and enriching opportunities in every classroom every day.
1.c.
Mission Statement: "Every Student, Every Classroom, Every Day: College/Career and Citizenship Ready!"
2.
SET THE MEETING AGENDA
Order #3 - Motion Passed: Set the Meeting Agenda passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
3.
PUBLIC COMMENT
4.
SUPERINTENDENT AND STAFF REPORTS
4.a.
Monthly Personnel Action Report
4.b.
Report on Superintendent's Non-Contract and Out-of-District Days
4.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
4.d.
Early Childhood Communication
4.e.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
4.f.
Report on the 2023-2024 Donations under $1,000
5.
CONSENT AGENDA
Order #4 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Gloria Sneed and a second by Ms. Christine Killen.
5.a.
Minutes of the June 6, 2024 Working, June 13, 2024 Regular, and June 28, 2024 Special Meetings
5.b.
Purchases over $40,000
- U.S. Bank, Series 2015 Refunding Revenue Bonds, $58,845.92
- U.S. Bank, Series 2012 Refunding Revenue Bonds, $1,188,716.05
5.c.
Superintendent's Travel
5.d.
Leave Requests
- FMLA for classified district staff, July 1 2024 to Sept. 23, 2024
5.e.
Facility Requests
- A.S. Pickup to use the HLE gym for pickup basketball games during the 2024-25 school year
- FRYSC to use LCHS auditorium for Back to School Bash on Aug. 10, 2024
5.f.
Donations over $1,000
- Donation of $1,500 from Sam Singleton Education Fund for LCMS Archery
6.
ACTION ITEMS
6.a.
Early Childhood 2024-2025 Contracts & Subscriptions
The Early Childhood program is requesting approval of the following::
- Contract for medical services including doctors, dentists, optometrist, dietitian, and mental health workers
- Contract for a technical assistance/compliance specialist up to 168 days
- Subscriptions for data collection and child assessments
- Contract for copy services from Danville Office Equipment
All contracts and subscriptions are paid with Head Start and/or Early Head Start funds.
Order #5 - Motion Passed: Approve the 2024-2025 Contracts and Subscriptions, as Listed, for the Early Childhood Program passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.b.
Early Childhood Transportation Waiver
The Lincoln County Early Childhood program is requesting the approval of a transportation waiver that will allow for us to utilize school district buses to transport Head Start children on field trips for the 2024-2025 school year. The program is seeking approval due to the Head Start regulation of the use of child restraints for transportation. No funding is required for the approval.
Order #6 - Motion Passed: Approve the 2024-2025 Early Childhood Transportation Waiver passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
6.c.
Early Childhood Student & Staff Calendars
The Early Childhood program is requesting approval of the 2024-2025 Student and Staff calendars which differ from the regular school calendar.
Order #7 - Motion Passed: Approve the 2024-2025 Head Start/Early Head Start Student and Staff Calendars passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.d.
Board Policy 09.15 Student Fee
Board Policy 09.15 under the heading "Waiver of Fees" is unclear on defining which students would qualify to have fees waived. A line has been added "Qualifiying students will be those that qualify for free/reduced price meal status."
Order #8 - Motion Passed: Second Reading of Board Policy 09.15 Student Fees passed with a motion by Mr. Tyler McGuffey and a second by Ms. Christine Killen.
6.e.
09.15 AP .21 Application for Waiver of Fees
The "Application for Waiver of Fees" form (Board Procedure 09.15 AP.21) was somewhat redundant and complicated to fill out. A revised simplified form is presented to replace the old form.
Order #9 - Motion Passed: Review and Approve Board Procedure 09.15 AP .21 Application for Waiver of Fees passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.f.
Board Policy 09.221 Supervision of Students
The district requests approval to change the wording of who can supervise students from "teacher, administrator, or instructional assistant" to a 'certified or classified staff member'. Additionally, the revised policy removes language regarding coaches meeting the "qualification of volunteer" as all coaches and assistant coaches are required to have a full fingerprint background check, as well as a Child Abuse and Neglect check before he/she can work with students.
Order #10 - Motion Passed: Second Reading of Board Policy 09.221 Supervision of Students passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
6.g.
2024-2025 Coaches' Handbook
The Coaches' Handbook is reviewed by KSBA, Athletic directors, and the Board Attorney annually to ensure it is correct and in line with any changes in law, staffing or board policy.
Order #11 - Motion Passed: Approve the 2024-2025 Coaches' Handbook passed with a motion by Ms. Gloria Sneed and a second by Ms. Christine Killen.
6.h.
2024-2025 Student Handbook
The Student Handbook is reviewed by the Director of Pupil Personnel, Central Office staff, and the Board Attorney annually to ensure it is correct and aligned to any changes in law, staffing, or board policy.
Order #12 - Motion Passed: Approve the 2024-2025 Student Handbook passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.i.
2024-2025 Employee Handbook
The Employee Handbook is reviewed by KSBA, Central Office staff, and the Board Attorney annually to ensure it is correct and in line with any changes in law, staffing, or board policy.
Order #13 - Motion Passed: Approve the 2024-2025 Employee Handbook passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
6.j.
District Health Coordinator Stipend
702 KAR 1:160 requires Superintendents to assign someone the duties of District Health Coordinator (DHC). The person shall meet the minimum requirements stated within the regulation. The District is requesting approval to add a $5,000 stipend to the salary schedule for the person who is appointed to assume these duties.
Order #14 - Motion Passed: Approve a $5,000 Stipend for the District Health Coordinator Duties and Add it to the Salary Schedule passed with a motion by Ms. Gloria Sneed and a second by Ms. Christine Killen.
6.k.
2024-2025 Food Service Procurement Plan
The Food Service department requests approval to update their procurement plan to match the states plan. This includes raising the Micro-purchasing thresholds from $5,000 to $10,000.
Order #15 - Motion Passed: Approve the 2024-2025 Food Service Procurement Plan and $5,000 Increase of the Micro-Purchasing Threshold passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Etta S. Meek.
6.l.
Partnership with FRYSC AmeriCorps
Hustonville Elementary is requesting approval to partner with FRYSC AmeriCorps for two employees for the 2024-2025 school year. The school's portion of the salaries will be paid with ESS funds.
Order #16 - Motion Passed: Approve the Partnership between Hustonville Elementary and FRYSC AmeriCorps for the 2024-2025 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
6.m.
Dot It Program
Dot It is a sole source software system that provides a customizable standards-based digital pacing guide for K-12 ELA, math, social studies, and science. Provided with Dot It is instructional exemplars and resources as well as personalized data-driven planning and progress monitoring in all tiers and special education. The software complies with requirements for the state of Kentucky for improving planning, practice, and progress. IDEA funds will be used to purchase Dot-It for the 2024-2025 schools year in the amount of $16,500.
Order #17 - Motion Passed: Approve the Purchase of Dot-It for the 2024-2025 School Year in the Amount of $16,500 Paid with IDEA funds. passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
6.n.
Credit for Study Skills Course at LCHS
The Lincoln County High School is requesting approval to award credit for a 'Study Skills' course code. The school is hoping to add a new course that will provide targeted study skills and academic support a group of students. Board approval is required to award credit for the this course.
Order #18 - Motion Passed: Approve Course Code '0000' Study Skills to Award a 1/2 Credit per Semester for Students Enrolled in the Course passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.o.
Mentoring and Consulting Services Contract
The District is requesting approval of an Independent Services Contract with Mike LaFavers to provide mentoring and consulting services for principals.
6.p.
Organizational Chart
The District Organizational Chart has been modified to meet operational needs and requires adoption by the Board. The chart includes job positions, titles, and areas of authority.
Order #19 - Motion Passed: Adopt and Ratify the District Organizational Chart, Including Job Positions, Titles, and Areas of Authority, Subject to Minor Modification by the Superintendent as Needed to Ensure Organizational Efficiency or to Comply with Any Applicable Legal Requirements passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.
6.q.
Match for Annuities
To assist with the recruitment and retention of qualified staff, the District is requesting approval of a 3% match on employee annuities.
As of March 2024, there were 11 participants in Deferred Comp ($22,320) and 28 participants in American Fidelity ($49,428) for a total of $71,748. A 3% match will cost the District $2,151.44. The match will be deposited in a lump sum in August of each year following the employee contribution period.
Order #20 - Motion Passed: Approve a 3% Match for Pretax Annuities (401K/403b/457b) Contributions by Participants with Approved Providers if the Employee Finishes the Current Year and Contract Renewed and Accepted for the Following Academic Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
6.r.
Additional Personal Day
To assist with the recruitment and retention of qualified staff, the District is requesting approval to add an additional personal day for all staff.
Below are the number of employees who used personal days this school year:
.25 day – 4 employees
.50 day – 9 employees
.75 day – 4 employees
day – 108 employees
1.25 day – 7.5 employees
1.5 day – 29.5 employees
1.75 day – 2 employees
2 days - 318 employees
Order #21 - Motion Passed: Approve One (1) Additional Personal Day, a Total of Three (3) Days, for All Staff passed with a motion by Mr. Tyler McGuffey and a second by Ms. Christine Killen.
6.s.
MOU with Campbellsville for Dual Credit
The MOU with Campbellsville University allows students to earn college credit for comparable high school coursework.
Order #22 - Motion Passed: Approve the Memorandum of Understanding with Campbellsville to Provide Dual Credit Courses passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
7.
EXECUTIVE SESSION
7.a.
Move to Closed Session Pursuant to KRS 61.810(1)(c) for a Discussion of Potential Litigation
Order #23 - Motion Passed: Move to Closed Session Pursuant to KRS 61.810(1)(c)for a Discussion of Potential Litigation passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
7.b.
Return to Open Session
7.c.
Possible Action on Closed Session Discussions
8.
ADJOURNMENT
Order #24 - Motion Passed: Adjournment of Meeting at 6:31 p.m. passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
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