Agenda Report

Anchorage Independent School District Board of Education Special Called Meeting
September 09, 2025 6:00 PM ET (5:00 CT)
Anchorage Public School Auditorium
11400 Ridge Road
Anchorage, KY 40223

1. Approval of Agenda
The Vision of the Anchorage Board of Education: “Launching Lifelong Learning, Through Inspiration, Exploration, and Connections” The mission of Anchorage Public School is to unite with the Anchorage community to equip all students with the knowledge, skills, behaviors, and mindset that will inspire and empower them to make a positive impact on their community and world. The Anchorage Board of Education Annual Calendar is attached for your reference.
2. Items For Action
A. APPROVAL - BG #24-317 Anchorage Ind Auditorium Renovation - Pay Apps
Please find attached AES’ Pay App #3 in the amount of $118,441.80. There is 1 DPO to be paid at this time: Graybar DPO - $125,104.08
B. APPROVAL - BG #25-419 Innovation Lab Bid Approval
Rationale: Craig Aossey, Architect of G. Scott & Associates, Architects PLC shares: This project will be broken down so the total bid amount will be divided between a contract with Derek construction and a few Direct Purchase Orders for materials (this saves you from paying sales tax on those materials). For this reason, the Board action will include approval of the contract amount with Derek Engineering and multiple Direct Purchases that when added to that contract amount, total the bid amount. I have written two options for the Board Action below. One with you accepting Alternate #1 and one with you not Accepting Alternate #1 (neither recommendation accepts Alternate #2). A memo with further details is attached for your review. The bid tabulation sheet is also included. Sample Board Actions: Option #1 with Alternate #1: “Move to accept Base Bid plus Alternate #1 from Derek Engineering for the Anchorage Independent School Innovation Lab Renovations, at a total cost of $185,750; to execute a contract with Derek Engineering in the amount of $146,820.00 for installation; to issue Direct Purchase Orders totaling $ 38,930.00 (separately listed below); further to submit a revised BG1 to KDE to reflect the current project values.” US Specialties Holding Company $22,490.00 Echo Electric Supply #1 $6,300.00 Echo Electric Supply #2 $10,140.00 Option #2 with No Alternate: “Move to accept Base Bid and no Alternates from Derek Engineering for the Anchorage Independent School Innovation Lab Renovations, at a total cost of $184,790; to execute a contract with Derek Engineering in the amount of $145,860.00 for installation; to issue Direct Purchase Orders totaling $38,930.00 (separately listed below); further to submit a revised BG1 to KDE to reflect the current project values.” US Specialties Holding Company $22,490.00 Echo Electric Supply #1 $6,300.00 Echo Electric Supply #2 $10,140.00
C. APPROVAL - Regular Monthly Expenditures
D. APPROVAL - Adoption & Levy of Tax Rates for School Purposes

I. Approval - Tax Rate for Real & Personal Property
Rationale: This the same as the rate approved by the Board since 2020, and is the rate upon which the tentative and working budgets were developed. Of the 99.6 cents assessed, we are required to place an equivalent of 5.4 cents in the Facility Support Program (FSPK). A copy of the notification of the tax hearing and a rate calculation table prepared by Finance Officer Hinton are attached. Recommendation: Levy tax rates of 99.6 cents per $100 valuation for real estate and 99.6 cents per $100 valuation for personal property. The rate recommended on real estate, tangible personal property and public service companies is as follows: Rate per $100 valuation General operating fund tax rate 94.2 cents Facility Support Program (FSPK) rate 5.4 cents Total Rate 99.6 cents
II. Motor Vehicle & Watercraft Property Tax Rate
Rationale: This is the same rate that the Board has used since 1986 and is the maximum rate allowed. The rate of $1.10 generates approximately $375,000. Recommendation: The Board of Education to levy the motor vehicle and watercraft property tax rate of $1.10 per $100 of assessed value.
E. Approval - Tax Payment Terms for 2025
Rationale: Consistent with prior year mailings when our tax rate is not subject to recall, tax bills for 2025 will be mailed in early October. I recommend that the Board set January 6, 2026 as the postmark deadline for taxpayers to pay the face value amount of the tax bill since that is the first student day of the calendar year. Attached is a copy of Administrative Procedure 02.12 AP.1 (Late Tax Payment) which includes the schedule of consequences for non-payment of taxes. Recommendation: Approve the following terms for payment of taxes for the 2025 tax year: If postmarked on or before Monday, December 1st, 2025 receive a 2% discount If postmarked on or before Tuesday, January 6, 2026 pay Face Amount If postmarked on or before Monday, February 2, 2026 pay a 2% penalty If postmarked on or after Tuesday, February 3, 2026 pay an additional 15% penalty with 1.5% interest per month on the unpaid balance
F. APPROVAL - Auditorium furnishings
As discussed at a previous meeting, furnishings to finish the auditorium project are being gathered for board consideration. Board members, Nancy Lynne Walters and Hannah Barnes, visited the Anchorage archives at City Hall on September 4th to search for historical auditorium photos. Some selections were found and Ms. Walters is asking alumni if they have any photos at home to pull from as well before final selections to enlarge and frame are quoted. Bulletin boards quotes are still in the works and will be presented for consideration at an upcoming meeting. Two locking storage cabinet quotes are attached for consideration this evening. These cabinets will be installed in the sound booth and used to store our audio/video equipment (microphones, listening devices, etc.). These furniture lines are deliverable within 1-2 weeks whereas other lines have a 5+ week lead time. The finish selection will be the espresso/mocha option which is the closest match to the auditorium chair backs. ORI pricing for two locking cabinets: $1090.72 COF pricing for two locking cabinets (does not include delivery): $1007.00 Note: ORI is quoting state contract pricing (Board Policy 04.33) and includes delivery and installation.
3. Adjournment

Draft