Rationale: 

The Board would like to recognize APS 5th grader, Malcolm MacIntyre. He has been living with a spinal cord injury for nearly his entire life. He discovered adaptive sports and more specifically, swimming, at just 3 years old and began competing by the age of 6. Since then Malcolm has become a standout in the pool, holding 20 national records in his sport class and age group. Beyond swimming, he shines across multiple adaptive sports, competing in wheelchair basketball, sled hockey, and track and field - where he has earned gold medals in his division - and even para triathlons! This was his first year competing in para triathlons where he proudly claimed his first national gold medal in this sport! He was recognized at nationals this year with a Spirit of Excellence award for his commitment, determination, discipline, knowledge and leadership in swimming for establishing a para swim team in Louisville and helping increase his swim team from 1 to 6 this year at nationals!

Newscast - Student Showcase

• Marie Pincus
• Cece Sublett
• Cailyn Akridge
• Westley Whiting

There are no new or pending Open Records Requests.

Please see the attachment for a list of my activities in September as related to the seven leadership standards used to evaluate me.  In this evening's closed session following our regular meeting, we will discuss my progress toward the growth plan, the standards, and any support I need to progress.

I look forward to Principal Wallingford's school report this evening as we continue to focus on student growth, specifically citing a goal for each student to attain at least one year's growth in one year's time.  She is also prepared to answer any questions you may have about middle school anchor time as we are restructuring the organization of this block of time.  Additionally, Mr. Roettger has prepared a report on the successful status of after-school clubs. He and the teachers responsible are working to deliver quality care that is self-supporting according to the fee schedule adopted this summer.

The board will be appointing two certified staff members to serve as a member and alternate on the certified evaluation appeal panel.  According to our plan, the board is also responsible for appointing the chair of this panel and I've made recommendations for your consideration.

I am requesting the retroactive approval of a contract with DC Elevator as we repaired the elevator last week and this allowed us to be charged the contract hourly rate in our maintenance plan.   

We are asking to approve two general fundraisers for the school this evening.

• Request from our athletic director to open fundraising opportunities for any school group to coordinate volunteers for the concession stand at sporting events.  

• The second request is to approve open sponsorships of the innovation lab for future supplies and materials.  We would offer bronze ($100.00-499.00), silver ($500.00-599.00), gold ($1,000.00-4,999.00), and platinum ($5,000 and up) sponsorships.  We plan to recognize their contribution by creating a sponsor visual inside or in the hallway of the innovation lab to show our appreciation.  With our donor's start up contribution and the additional contributions approved by the board, we know we need a plan to sustain supplies, materials and future technology.  We are hopeful the board will approve both requests tonight.

Additionally, we have three school-related groups to be approved this evening:

• Chinese Club
• 1st-4th grade Field Hockey
• K-4 Track

I look forward to our discussions and approval of the Facilities and Construction Items this evening.  Beautiful upgrades have been made and will continue to be made with your support.  

Our finance officer has submitted the working budget for your approval as well as the monthly reports typically submitted.  

Current Facility Projects

• Room 123 - HVAC system under repair - work completed 09/24/2026
• Room 122 - HVAC system failed but has been repaired
• Room 123 - all surplus items (previously declared and listed for declaration below) has been cleared out to move Innovation Lab while work is being done on rooms 202, 203, & 204
• Front & Back Parking Lots concrete work - met with Civil Engineer & Louisville Paving to prepare plan for repairs near drains in front and back parking lots
• Room 227 - HVAC is functioning normally and freezing issues have been resolved
• Event Setup/Takedown - Grandparents Luncheon, High School Fair, Book Fair
• Grease traps drained
• Elevator - slow door-closing issue has been repaired and a proposed quarterly maintenance contract is provided below for your consideration
• Outdoor water fountains repaired
• Continuing roof repairs from previous storms
• Health Inspection - Building passed Health Inspection with a score of 92. Two fire extinguishers were flagged for attention as being out of date and this issue has been resolved. 
• Cafeteria kitchen passed Health Department Inspection
• Replaced power source on outdoor scoreboard
• Water Company will complete their project over Fall Break and this will impact traffic on New LaGrange Road.
• Preparing custodial cart for Auditorium to have cleaning tools at hand in that area at all times. Purchasing backpack vacuum to help clean under seats. 
• Two floor thresholds repaired in primary wing and 4th/5th grade hallways
• Sound/Light Training for Auditorium
• Ordering acoustical tile for room 212 to reduce noise for K/1 split classroom. 

Rationale:
A report of Board approved KETS expenditures and procurements must be submitted by
Anchorage Independent School District to the Kentucky Board of Education for consideration of
approval and subsequent offer of assistance from state matching education technology funds. The
Board chairman, superintendent, chief information officer and district finance officer must
additionally confirm with signature that the district has established an Acceptable Use Policy
regarding student Internet access that includes parental consent for student Internet use, teacher
supervision of student computer use, and monthly log monitoring procedures to determine whether
education technology is being used for the purpose of sexually explicit or other objectionable
material. Attached is a copy of Anchorage Board of Education policy 08.2323, Access to
Electronic Media. Also, the Board chairman, superintendent, chief information officer and district
finance officer must confirm that the Anchorage Independent School District is in compliance with
KETS email requirements and is in compliance with the Americans with Disabilities Act.

The following summarizes the information contained in the attached 2024-2025 Technology
Activity Report for Anchorage Independent School District:

Rationale:

Per Board Policy 04.312, the board shall review the status of school activity funds based on a schedule developed by the Superintendent. Please find attached a report confirming the school activity funds have been reconciled.

Rationale:

As required by law and approved in our certified evaluation plan (page 25-26) approved on June 11, 2025, we shall form a Certified Evaluation Appeal Panel to hear appeals from summative evaluations.

ELECTION-(Nominations Sept.8-12, Election Sept.16-17)

Two (2) members of the panel shall be elected by and from the certified employees of the District. Two (2) alternates shall also be elected by and from the certified employees, to serve in the event an elected member cannot serve. The Board shall appoint one (1) certified employee and one (1) alternate certified employee to the panel.

Our certified employees elected: Jennifer Fannin, Vicky Johnston, with Laura Broyles and Melissa Durham serving as alternates according to votes received.

 Background from our CEP:

TERMS

All terms of panel members and alternates shall be for one (1) year and run from July 1 to June 30. Members may be reappointed or re-elected.

CHAIRPERSON

The chairperson of the panel shall be the certified employee appointed by the Board.

APPEAL TO PANEL

Any certified employee who believes that he or she was not fairly evaluated on the summative evaluation may appeal to the panel within five (5) working days of the receipt of the summative evaluation. The certified employee may review any evaluation material related to him/her. Both the evaluator and the evaluatee shall be given the opportunity to review documents to be given to the hearing committee reasonably in advance of the hearing and may have representation of their choosing.

APPEAL FORM

The appeal shall be signed and in writing on a form prescribed by the District evaluation committee. The form shall state that evaluation records may be presented to and reviewed by the panel.

CONFLICTS OF INTERESTS

No panel member shall serve on any appeal panel considering an appeal for which s/he was the evaluator. Whenever a panel member or a panel member's immediate family appeals to the panel, the member shall not serve for that appeal. Immediate family shall include father, mother, brother, sister, husband, wife, son, daughter, uncle, aunt, nephew, niece, grandparent, and corresponding in-laws.

A panel member shall not hear an appeal filed by his/her immediate supervisor.

BURDEN OF PROOF

The certified employee appealing to the panel has the burden of proof. The evaluator may respond to any statements made by the employee and may present written records which support the summative evaluation.

HEARING

The panel shall hold necessary hearings. The evaluation committee shall develop necessary procedures for conducting the hearings.

PANEL DECISION

The panel shall deliver its decision to the District Superintendent, who shall take whatever action is appropriate or necessary as permitted by law. The panel’s written decision shall be issued within fifteen (15) working days from the date an appeal is filed. No extension of that deadline beyond April 25th shall be granted without written approval of the Superintendent.

SUPERINTENDENT

The Superintendent shall receive the panel's decision and shall take such action as permitted by law as s/he deems appropriate or necessary.

REVISIONS

The Superintendent shall submit proposed revisions to the evaluation plan to the Board for its review to ensure compliance with applicable statute and regulation. Upon adoption, all revisions to the plan shall be submitted to the Kentucky Department of Education for approval.

REFERENCES:

1KRS 156.557, 704 KAR 003:345

OAG 92-135, Thompson v. Board of Educ., Ky., 838 S.W.2d 390 (1992)

RELATED POLICIES:  203.15, 03.16, 02.14

Recommendation:

Board to approve Laura Broyles as the third member of the panel, Melissa Durham as the alternate.  (This action would move Lauren Morris and Jeff Dunn in as the alternates elected by the staff.)  I recommend the Board approve Jennifer Fannin as the chair of the panel. 

Rationale:

We have been collecting old series of Amplify and other outdated instructional materials that are no longer in use and all of these items are currently being stored in room 123 and at the District Office. We need to clear out Room 123 for Mr. Jones during the construction phase of the Innovation Lab.  Additionally, we need to surplus 65 calculators that are obsolete for testing purposes.

Below is a breakdown of the materials:

• Amplify 2nd Edition materials
• Assorted trade books (from classroom libraries - no longer relevant/engaging and taking out of rotation)
• Assorted Big Books (no longer used due to adoption of Amplify)
• 65 calculators

If the Board approves declaring textbooks and supplementary materials as surplus we will advertise the items for sale and then donate or dispose of any items which are not purchased.  We have a company that will purchase some of our outdated textbooks.  They will additionally come and pick-up the items at no cost to the district.  In the past we have not been able to find a bidder for our outdated textbooks.

Recommendation:

I recommend that the Board declare all calculators, outdated textbooks and supplementary materials surplus property and authorize the Superintendent to sell/dispose of those items. 

Prior to allowing purchase or removal of any of the books, admin will be going through all of the stacks to ensure that currently used or current materials were not accidentally included in the discard stacks.

Rationale:

 Per 05.3 AP1, the board reviews and annually approves the School Related Activities List 

A school related activity is defined in 05.3 AP1 as an activity conducted by a Parent Teacher Association (PTA); Booster Club; a group comprised of entirely current APS students; or similar group which is closely allied with a particular school or school activity and which is formed for the express purpose of benefiting such school or activity in a financial or other way.  The Board reviews and approves the School Related Activity list annually.

At this time, the following organizations request consideration to be deemed a School Related Activity:

• Chinese Club
• Community Sport 1st-4th Grade Field Hockey
• Community Sport K-4th Grade Track

In addition to approval of the school-related activities, the superintendent seeks advisement from the board on recommended fees for these three groups according to our new facilities usage policy and fee structure.

Rationale:

Please find attached for your approval American Sound’s Pay App #4 in the amount of $1,305.00; Derek Engineering’s Pay App #3 in the amount of $2,286.80; AES’ Pay App #4 in the amount of $37,830.28.  There is 1 DPO to be paid at this time: Graybar DPO - $197,038.45.

Rationale:

Derek Engineering has completed their work in the auditorium.  Please find attached the BG-4 for project closeout for this project. This will require a Board Action and signatures before it is filed at KDE.

Sample Board Action:

Move to file BG-4 with KDE to close out the Derek Engineering contract for the auditorium work at Anchorage Independent - BG #24-317.

Rationale:

Per G. Scott & Associates, Architects PLC...

We requested pricing for additional upper-wall cabinets above the heat presses in the Innovation Lab. The cost for this is $1,450.00.

We requested pricing to add power at the tall cabinets in the Innovation Lab, to allow tools and batteries to be charged inside the cabinet. This scope includes $2,100 to add perforated metal vent panels to the cabinet and $4,440 to add 2 new 20-amp feeds and multiple receptacles inside these two cabinets. Total $6,540.00.

We requested pricing to add additional windows between the Mac Lab and the corridor to match the windows that we are adding into the Innovation Lab. The cost for these window openings is $791 each and you could fit a maximum of two windows between this classroom and the hallway. 2x791=$1,582.00.

We have requested that you be allowed to salvage the existing cabinets for reuse in other locations and the contractor has a no-cost change for this revision. This 0.00 minor scope change with no cost does not require a Change Order.

We requested a price to leave the new tables assembled in the classroom and have the contractor protect them and work around them instead of having the Owner disassemble and store these units during construction and then reassemble them after the work is complete. The cost for these tables to remain in place is $552.00.

You did not accept the Quartz Counter Alternate at $16,500 and we discussed instead that the donor had selected a preferred color of solid surface counter that would be more than the base bid laminate, but less than this quartz’ counter. The price to use this Formica Everform counter in the selected color of Tumbled Glass 413 is an added cost of $11,684.00.

Please select the individual items you would like to add into the scope and then we will assemble them into a single change order form for the contract.

Sample Board Actions:

“Move to accept/reject proposal from Derek Engineering for additional wall cabinets at the Innovation. Lab at $1,450 and to pay for this change with available contingency.”

“Move to accept/reject proposal from Derek Engineering to add power and ventilation to tall cabinets in the Innovation Lab at a cost of $6,540 and to pay for this with available contingency funds.”

“Move to accept/reject proposal from Derek Engineering to add 2 windows between the mac lab and the adjacent corridor at a cost of $1,582 and to pay for this with available contingency funds.”

“Move to accept/reject proposal from Derek Engineering to protect the existing tables in place withi the workspace at an added cost of $552.00 and to pay for this change with available contingency funds.”

“Move to accept/reject proposal from Derek Engineering to replace the plastic laminate plywood counters with solid surface countertops at the innovation lab and mac lab for an additional cost of $11,684.00.”