To improve our effectiveness, the Board Team for Bullitt County Schools commits to: 

1. Maintain primary focus on student learning.
2. Continuously review, define, and work toward district goals. 
3. Listen to each other, speak freely, work and learn together, and support one another.
4. After careful deliberation, support the majority's decision regarding shared goals for continuously improving district-wide student learning. 
5. Agree to disagree respectfully.
6. Delegate implementation of Board decisions to Superintendent and Leadership Team.

On May 13, 2024 at 11:00am the bid opening for Motor Oil and Lubricants was held at the Transportation office.  Companies submitted bids with required paperwork attached.  I am requesting the Board accept the following bids for the 2024-2025 school year.

Key Oil- Windshield washer fluid - $2.07 Gallon

Apollo Oil- Anti-freeze/pink- $319.95 (50) gallon drum

These bids may be renewed by mutual agreement for two additional year periods.  These companies will allow the Board to receive the lower possible prices for our needs.  The bid tabulation sheet is attached. 

This cost is supported with Contract Unit Price #9 for Masonry CMU construction.  Work includes provision of new masonry walls where existing conditions were not in a suitable condition to remain.

Walls in Restroom 800 needed to be replaced after demolition of the existing plumbing fixtures.  A 6 inch chase wall was added to accommodate new electrical panels that could not be installed on an existing CMU wall.  A 4-inch CMU veneer was added to the interior wall where exterior brick was removed, and damp proofing was present that would not have yielded an acceptable end-result.  This cost also includes the addition of two chase walls in the kitchen to accommodate kitchen equipment plumbing vents that could not be run horizontally.

All work improves the overall finished product of the school and additions were verified as necessary by the Design Team.

Board approval is requested of the Construction Documents for the following Bid Packages and COOP Agreements:

Bid Package 1 – Bullitt County Phase 2 Athletics Baseball and Softball Field Improvements – General Construction

DRAWINGS - Bid Package 1 – Baseball and Softball Field Improvements – General Construction.pdf

SPECIFICATIONS - Bid Package 1 - Baseball and Softball Field Improvements.pdf

Bid Package 2 – Bullitt County High School Field Houses – General Construction

DRAWINGS - Bid Package 2 – Field Houses – General Construction.pdf

SPECIFICATIONS - Bid Package 2 - Field Houses - General Construction.pdf

Bid Package 3 - Bullitt County High School Field Houses – Building Automation and Temperature Controls

SPECIFICATIONS - Bid Package 3 - Field Houses - Controls.pdf

Note: Scope for this Bid Package is documented in the Bid Package 2 Drawings.

Bid Package 4 - Bullitt County High School Field Houses – Technology

DRAWINGS - Bid Package 4 – Field Houses – Technology.pdf

SPECIFICATIONS - Bid Package 4 - Field Houses - Technology.pdf

Also requested is the Board’s permission to solicit Bids for the Bid Packages listed above. A draft Advertisement for Bid is attached for reference.  This Advertisement will cover all four bid packages which will be released concurrently. 

Following approval by the Board, Construction Documents will be submitted to the Kentucky Department of Education.

Please recommend to the Board at the June 10th, 2024 meeting the approval for the following requests for unpaid leave of absences.

Sierra Moore - Hebron Middle - Special Education Teacher  - Ms. Moore is requesting leave without pay for the dates of April 29th, 2024, April 30th, 2024 and May 13th, 2024. She has used all of her available accrued leave time.

Jodi Sudiswa - Hebron Middle - Teacher - Ms. Sudiswa is requesting leave without pay for the date of April 26th, 2024. She has used all of her available accrued leave time.

Sandra Shaw - Shepherdsville Elementary - Teacher- Ms. Shaw is requesting leave without pay for the dates of April 29th, 2024 through May 20th, 2024. She has used all of her available accrued leave time.

Muri Potts - Roby Elementary - Teacher - Ms. Potts is requesting leave without pay for the dates of May 7th, 2024 through May 20th, 2024. She has used all of her available accrued leave time.

Miranda Pierce - Hebron Middle - Teacher - Ms.Pierce is requesting leave without pay for the date of April 15th, 2024. She has used all of her available accrued leave time.

Melissa Benfield - Bullitt Central High - YSC Assistant - Ms. Benfield is requesting leave without pay for the dates of May 14th, 2024 through May 17th, 2024. She has used all of her available accrued leave time.

Jennifer Kern - Maryville Elementary - SPED - Ms. Kern is requesting leave without pay for the dates of March 25th through May 29th, 2024, April 23rd, 2024, April 26th, 2024, May 1st, 2024. She has used all of her available accrued leave time.

Tammy Coomes - Bus Compound - Transportation - Ms. Coomes is requesting leave without pay for the dates of April 17th, 2024 and April 18th, 2024. She has used all of her available accrued leave time.

Devona Hawkins - North Bullitt High - Night Sweeper - Ms. Hawkins is requesting leave without pay for the dates of April 23rd, 2024. She has used all of her available accrued leave time.

Kathy Howard - Roby Elementary - Monitor - Ms. Howard is requesting leave without pay for the dates of April 25th, 2024. She has used all of her available accrued leave time.

Sonya Bright - Roby Elementary - Ms. Bright is requesting leave without pay for the date of April 22nd, 2024. She has used all of her available accrued leave time.

Leslie Cook - Crossroad Elementary - Monitor - Ms. Cook is requesting leave without pay for the dates of April 19th, 2024 and April 25th, 2024. She has used all of her available accrued leave time.

Dona Crigger - Maryville Elementary - Monitor - Ms. Crigger is requesting leave without pay for the date of April 17th, 2024. She has used all of her available accrued leave time.

Elecia Daily - Freedom Elementary - Monitor - Ms. Daily is requesting leave without pay for the dates of April 26th, 2024. She has used all of her available accrued leave time.

Heather McDaniel - Overdale Elementary - Instructional Assistant - Ms. McDaniel is requesting leave without pay for the date May 9th, 2024. She has used all of her available accrued leave time.

Kaylie Whelan - North Bullitt High - Teacher - Ms. Whelan is requesting leave without pay for the dates of May 6th, 2024 through May 10th, 2024. She has used all of her available accrued leave time.

Wanda Richards - Bullitt Lick Middle - Custodian - Ms. Richards is requesting leave without pay for the dates of April 30th, 2024 through May 28th, 2024. She has used all of her available accrued leave time.

Rita Tungate - Mount Washington Elementary - Monitor - Ms. Tungate is requesting leave without pay for the dates of May 8th, 2024 through May 10th, 2024. She has used all of her available accrued leave time.

Brenda Morgan - Freedom Elementary - Cook/Baker - Ms. Morgan is requesting leave without pay for the date May 2nd, 2024. She has used all of her available accrued leave time.

Dona Crigger - Mount Washington Elementary - Monitor - Ms. Crigger is requesting leave without pay for the dates of April 29th, 2024, April 30th, 2024, May 1st, 2024 and May 2nd, 2024. She has used all of her available accrued leave time.

Leslie Cook - Crossroads Elementary - Monitor - Ms. Cook is requesting leave without pay for the date of May 1st, 2024. She has used all of her available accrued leave time.

Kristin Hawkins - North Bullitt High - Teacher - Ms. Hawkins is requesting leave without pay for the date of April 29th, 2024. She has used all of her available accrued leave time.

Leonard Raley - Bullitt East High - Instructional Tutor - Mr. Raley is requesting leave without pay for the dates of May 8th, 2024 and May 22nd, 2024. He has used all of her available accrued leave time.

While working with Prosource, our current copier leaseholder, we found that they could help us get further away from POTS (plain old telephone service) lines for our fax machines since we've been long gone with our phones.  The FCC has pushed phone carriers to have copper line alternatives since August 2022.  We moved our phones to VOIP in 2019-2020.

We ask for your permission to add VOIP modules to our administrative building fax lines which allows us to have the same numbering convention as our phone numbers, and reduces the number of separate telecom bills.  Windstream bills recently went up and were detailed in the fax module addition at the school level memo in April which is another reason for us to switch.  The fax lines through ENA will only cost $25 for each line.  The cost for adding these to our current copier is on the attached quote.  

In addition to the transition to copier fax lines, we'd also like to ask permission to add two Lexmark Translation Assistant copiers to our lease.  Brooks Elementary recently had a trial period for one and loved the help it gave them in translating communication documents for their families.  In addition to getting one for BES, we'd also like one for DPP for our yearly Kindergarten Kick-Off and district communications.  Many, if not all, languages we currently have in our district can be translated using this device and the cloud translation application that comes with it.  Through this purchase, we went to continue testing the devices before deciding if other schools could also benefit from the device and application.  The cost of the Lexmark Translation Assistant copiers is detailed in the attached quote.  

Attached are two copies of the 2024-2025 OVEC Head Start Full Utilization Agreement that requires annual board approval.

The commitments outlined in the documents are made to ensure full utilization of Head Start funds by meeting all required objectives.  The agreement aims to partner with the Ohio Valley Educational Cooperative (OVEC) to coordinate services for eligible children through state preschool and federal Head Start funds.  The agreement is based on the planned growth criteria set by the Kentucky Board of Education in conjunction with Head Start and local school districts.  Dinsmore and Shohl, LLP have reviewed this document.  

Bollinger Specialty Group has provided voluntary student accident insurance plan renewal information which is attached.  The rates are included for your review.  The effective dates of coverage will be August 1, 2024 through July 31, 2025.  This insurance is not paid by the Board of Education.  It is provided as a service to our students and parents.  The options include:

1. School Time Only
2. 24 Hour coverage
3. Football Only coverage

The attached Memorandum of Agreement (MOA) has been established to provide assurances for both the local district board of education and the Kentucky Department of Education regarding the operation of the respective area technology center, including a provision for payment of building maintenance funds.

Kentucky Regulation 702 KAR 001:130 expired in 2019 and served as the prior authority for building maintenance funds. Likewise, the MAO is a five-year agreement and sets forth the continued use of the ATC facility and the administration of ATC staff email accounts. 

Please see the attached MOA between Bullitt County Public Schools & The Kentucky Educational Collaborative for State Agency Children (KECSAC) for the 2024-2025 school year.

This contract has been reviewed by Dinsmore & Shohl LLP.  

Attached, you will find the MOA between Bullitt County Emergency Medical Services and Bullitt County Public Schools for the 2024-2025 school year.  Bullitt County Emergency Medical Services and Bullitt County Board of Education propose a clinical experience while participating in the EMT dual credit program through JCTC for the 2024-2025 academic year.

Presented for consent is to continue utilizing temporary employees from Elwood Staffing for cleaning purposes in district facilities.  The temporary workers will be cleaning, using district supplied materials, in common areas, classrooms, and areas that are frequently occupied by students, faculty and staff.

Each year the Bullitt County School Nutrition Services Dept. must apply to the Kentucky Department of Education (KDE) in order to participate in specific federal meal programs, including the National School Lunch Program (NSLP) and the School Breakfast Program (SBP).  I am requesting the review and signature of the attached documents needed as part of the KDE application for participation in these programs.  

For the upcoming 24-25 school year we need the following documents reviewed and approved.

• Indirect Cost (review and signature by Dr. Bacon)
• Civil Right Questionnaire (review only)
• Free-Reduced Priced Meals, ASSP Policy & Agreement Signature page (review only) 

The attached agreement between Bullitt County Public Schools Nutrition Department and the Ohio Valley Educational Cooperative (OVEC) authorizes the sales of bulk meals by BCPS to OVEC for Head Start and Early Head Start. The agreement is a prototype document required by KDE's School and Community Nutrition as part of OVEC's participation in the Child and Adult Care Food Program (CACFP).

I am requesting approval of the attached CACFP Meal Service Agreement with OVEC.  Please let me know if you need additional information regarding this request. 

As of July 25, 2022, the Superintendent will oversee all curriculum, textbooks, instructional materials, and student support services per changes in Kentucky Revised Statutes (KRS 160.345). The curriculum in each school shall be designed to achieve student capacities established by KRS 158.645 and the school goals established by KRS 158.6451. The curriculum shall comply with all applicable state and federal statutes and regulations.

In any school administered under the provisions of KRS 160.345, the Superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the Board, the Principal, and the school council and after a reasonable public review and response period for all stakeholders. The attached documentation provides details on the following. 

• School/Location

• Name of program or department requesting curriculum

• Applicable research and/or evidence-based findings for this curriculum (What Works ClearingHouse, EdReports, etc.)

• Explanation of curriculum materials including purpose, when will be utilized, content area, etc.

• Date of minimum two-week public stakeholder review by staff, parents, and the school community

• Review/approval date by Assistant Superintendent and/or Chief Academic Officer

Approval is requested of curriculum and/or instructional resources for district wide use along with several schools.

Attached for the Board's approval is the revised middle school fees.  The following revision was made:

• Added softball middle school athletic fee

There is currently $4,664,768 in Capital Funds available that is not needed for the current debt service.  These funds are needed for school bus purchases and property insurance.  The total amount needed is $998,180. Residuals may be used for future construction projects. 

If funds are not utilized, the remaining capital funds will be escrowed/restricted.

Please find attached for the Board's review, the 2024 KSBA Procedure Update #28 that have been modified by the Central Office Leadership.  The additions and/or modifications have been revised to suit the needs of the district.  

Review and comment only.