1. CALL TO ORDER | |
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2. ADOPT THE AGENDA with the following changes: | |
- Add to Consent Items Maxim Healthcare Services MOU - OMES
- Add to Consent Items Posthumous Diploma Request
- Add to New Business - Revised Job Description: Administrative Assistant to the Superintendent (7761)
- Move from Unfinished Business to New Business and Amend - Revised 2023-2024 Annual Pay Scales
- Omit Executive Session
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Adopt the agenda as amended. | |
3. PRESENTATIONS | |
a. The Pledge of Allegiance | Nita Neal |
b. Review Board Team Commitments | Nita Neal |
To improve our effectiveness, the Board Team for Bullitt County Schools commits to:
- Maintain primary focus on student learning.
- Continuously review, define, and work toward district goals.
- Listen to each other, speak freely, work and learn together, and support one another.
- After careful deliberation, support the majority's decision regarding shared goals for continuously improving district-wide student learning.
- Agree to disagree respectfully.
- Delegate implementation of Board decisions to Superintendent and Leadership Team.
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c. Reminder to Register to Address the Board | Kali Ervin |
d. Congratulations to: | Kali Ervin |
- Zachary Maurmeier, 1st Place in 5th Grade Social Studies at the National Beta Convention
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e. Construction Update by Mrs. Cate Noble Ward of Studio Kremer Architects | |
4. COMMUNICATIONS | |
a. Audience Comments (30 Minutes Total) | |
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b. Superintendent's Report | Jesse Bacon |
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c. Other Items from the Board | |
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5. CONSENT ITEMS | |
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Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on August 21, 2023, which is available online. | |
a. Financial Reports | Lisa Lewis |
1. Balance Sheets for All Funds | |
2. Monthly Summary Report for Period 1 | |
3. AP Check Reconciliation Register | |
4. Paid Invoice Report | |
b. Bids | |
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1. Permission to Accept Proposal - Occupational Health Services - UofL Health Services | Althea Hurt |
Requests for Proposal were opened July 13, 2023 at 1:00 p.m. Only one packet was received. It was from UofL Health Services located at 1707 Cedar Grove Road, Suite 15, Shepherdsville, KY. After meeting with administration and medical providers to clarify billing and response time concerns, recommended is acceptance of the contract by UofL Health Services. The proposal is renewable annually for two additional years if agreed upon by both parties. | |
c. Travel | Adrienne Usher |
* All travel by commercial carrier is due to schedule/cost.
School |
Activity |
Destination |
Location |
Date |
Cost to Student |
Travel by: |
Trip ID |
ATC |
Carpentry Students |
IKORCC Carpenters Training Hall |
Louisville, KY |
9/12/23 |
0 |
Miller |
R501432 |
ATC |
Construction Students |
K4C Career Fair @Shelby Co. Fairgrounds |
Shelbyville, KY |
9/20/2023 |
0 |
Miller |
R501354 |
BCHS |
Ag Classes/FFA |
State Fair @ KFEC |
Louisville, KY |
8/18/23 |
$10 |
Miller |
R501373 |
BCHS |
Ag classes/FFA |
Cedar Creek Farms |
Shepherdsville, KY |
9/22/23 |
$10 |
Miller |
R501374 |
BCHS |
Ag Power Pathway Students |
Shelby County Fairgrounds |
Shelbyville, KY |
9/19/23 |
$10 |
Miller |
R501375 |
BCHS |
Beta club |
Beta State Convention |
Lexington, KY |
1/17-19/2024 |
$200 |
Jefferson |
R501443 |
BCHS |
Beta club |
Wilderness at the Smokies |
Sevierville, TN |
9/20-22/2023 |
$300 |
Jefferson |
R501442 |
BCHS |
FFA |
Indianapolis Expo Center |
Indianapolis, IN |
11/1/23 |
TBD |
Miller |
R501376 |
BCHS |
Senior Class |
Sea World, Universal Grad Bash, Pirates Dinner Adventure, Cocoa Beach, Kennedy Space Center |
Orlando, FL |
4/16-21/24 |
$950 |
Miller |
R501365 |
BEHS |
BASEBALL |
Jackie Robinson Training Facility |
Vero Beach, FL |
3/30-4/6/2024 |
0 |
Parents |
R501455 |
BEHS |
BASKETBALL Girls |
Christmas Tournament |
West Palm Beach, FL |
12/25-31/23 |
TBD |
Miller, Enterprise or Sand Dollar |
R501393 |
BEHS |
FBLA |
FBLA National Fall Leadership Conference |
Dallas, TX |
11/14-22/2023 |
$900 |
Southwest Air |
R501452 |
BEHS |
FBLA |
FBLA State Executive Council Meeting |
Louisville, KY |
9/13-14/23 |
0 |
Parent |
R501391 |
BEHS |
FFA |
Kentucky Exposition Center |
Louisville, KY |
8/17/2023 |
0 |
Miller |
R501369 |
BEHS |
FFA |
Kentucky Exposition Center |
Louisville, KY |
8/18/2023 |
$15 |
Miller |
R501367 |
BEHS |
FFA & Agriculture |
Cedar Creek Farms |
Shepherdsville, KY |
9/22/2023 |
$10 |
Miller |
R501368 |
BEHS |
Journalism |
Journalism Conference |
Boston, MA |
10/30-11/5/2023 |
$1,000 |
Airline |
R501467 |
BEHS |
Marching Band |
Columbus North High School |
Columbus, IN |
9/9/23 |
0 |
BCPS Buses |
R501426 |
BEHS |
Marching Band |
Floyd Central High School |
Floyds Knobs, IN |
9/23/23 |
0 |
BCPS Buses |
R501427 |
BEHS |
Marching Band |
Lucas Oil Stadium |
Indianapolis, IN |
10/21/23 |
0 |
BCPS Buses |
R501430 |
CES |
1st grade |
4H Extension Office |
Shepherdsville, KY |
9/7/2023 |
$8 |
Miller |
R501366 |
EMS |
Aviators 6th grade team |
Kentucky Center for the Performing Arts |
Louisville, KY |
12/12/2023 |
$30 |
Miller |
R501456 |
EMS |
Aviators 6th Grade Team |
John Hardin HS-PAC |
Elizabethtown, KY |
3/20/2024 |
$30 |
Miller |
R501458 |
EMS |
Aviators 6th Grade Team |
Mammoth Cave |
Mammoth Cave, KY |
4/10/2024 |
$30 |
Miller |
R501462 |
EMS |
Aviators-6th Grade team |
Falls of the Ohio |
Clarksville, IN |
11/8/2023 |
$30 |
Miller |
R501453 |
EMS |
Navigators 6th Grade Team |
Kentucky Center for the Performing Arts |
Louisville, KY |
12/13/2023 |
$30 |
Miller |
R501457 |
EMS |
Navigators 6th Grade Team |
PAC @John hardin HS |
Elizabethtown, KY |
3/21/2024 |
$30 |
Miller |
R501459 |
EMS |
Navigators 6th grade team |
Mammoth Cave |
Mammoth Cave, KY |
4/11/2024 |
$30 |
Miller |
R501463 |
EMS |
Navigators-6th Grade Team |
Falls of the Ohio |
Clarksville, IN |
11/9/2023 |
$30 |
Miller |
R501454 |
HMS |
Discovery 6th grade |
Museum of Natural History and Science |
Cincinnati, OH |
8/31/2023 |
$25 |
Miller |
R501325 |
HMS |
Discovery 7th grade |
Holocaust Museum |
Cincinnati, OH |
8/30/2023 |
$25 |
Miller |
R501324 |
HMS |
Discovery 8th grade |
Freedom Center |
Cincinnati, OH |
8/30/2023 |
$25 |
Miller |
R501337 |
LJES |
Fifth Grade |
Frazier Museum |
Louisville, KY |
11/21/2023 |
$9 |
Miller |
R501392 |
MWMS |
8th Grade Class Trip |
Arlington Natl. Cemetery, White House, US Capitol, Smithsonian Museums, Memorials, etc. |
Washington, DC |
4/8-12/2024 |
$1,080 |
Airline/Coach |
R501372 |
NBHS |
Agriculture / FFA |
Cedar Creek Farms |
Shepherdsville, KY |
9/22/2023 |
$10 |
Miller |
R501468 |
NBHS |
FOOTBALL |
Scott High School |
Taylor Mill, KY |
8/25/23 |
0 |
Miller |
R501412 |
NBHS |
FOOTBALL |
Bullitt Central High School |
Shepherdsville, KY |
9/15/23 |
0 |
Miller |
R501413 |
NBHS |
FOOTBALL |
Grayson County High School |
Leitchfield, KY |
9/29/23 |
0 |
Miller |
R501414 |
NBHS |
JROTC |
Eastern KY University |
Richmond, KY |
9/9/2023 |
0 |
Miller |
R501433 |
NBHS |
JROTC |
Central Hardin HS |
Cecilia, KY |
9/14/2023 |
0 |
Miller |
R501434 |
ROC |
BAMS |
Bernheim Forest |
Clermont, KY |
8/30/2023 |
0 |
Miller |
R501362 |
ROC |
BAMS |
Bernheim Forest |
Clermont, KY |
9/13/2023 |
0 |
Miller |
R501363 |
ROC |
BAMS |
Bernheim Forest |
Clermont, KY |
9/27/2023 |
0 |
Miller |
R501364 |
ROC |
BAMS |
Bernheim Forest |
Clermont, KY |
8/16/2023 |
0 |
Miller |
R501361 |
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d. Minutes | Jesse Bacon |
June 19, 2023 - Amended to include SSID#s of Early Entrance Students, Page 9.
July 24, 2023 - Monthly Meeting
August 14, 2023 - Work Session | |
e. Construction Items | Tony Roth |
1. BG-1 Initial Eastbrooke Pointe Section I Land Purchase | Lisa Lewis |
Presented is the initial BG-1 for Eastbrooke Pointe. The total funds available for this project is $1,235,555.36. The board approved the purchase of the land last year; however, the BG01 was never completed. | |
2. Revised BG-1 - BMS Renovation Project - Post Bid & Bond Sale | Danny Clemens |
Presented is a revised BG-1 for the Bernheim Middle School Renovation Project. The Architect/Engineer (A/E) fee is reduced by $13,000 and added to the Construction Contingency. The reduction in fee reflects the Value Engineering (V/E) Effort. The Total Project Cost was reduced by $450,928.95 due to an Advantageous Bond Sale and A/E Fee Reduction due to Value Engineering (V/E) effort. Additional information details the Bond Sale Revisions. | |
3. CO#13, H.S. Football Stadiums - BEHS Sidewalk | Tony Roth |
Change Order #13 is for the addition of a concrete sidewalk on the home side at Bullitt East High School. This sidewalk will allow access to home bleachers from Eastbrooke Point and will also allow for additional entry points for future athletic events. Total cost of Change Order 13 is $12,035.00. This changes the contingency balance from $143,273.40 to $131,238.40. | |
4. CO#14, H.S. Football Stadiums - BCHS Gate | Tony Roth |
Change Order #14 is for the addition of a gate at Bullitt Central High School. This gate will allow access for home and visiting teams from the southeast corner of the stadium. The total cost for Change Order #14 is $814.38. This will change the Construction Contingency from $131,238.40 to $130,424.02. | |
5. CO#15, H.S. Football Stadiums - BEHS Pressbox | Tony Roth |
Change Order #15 is for the demolition of the press box at Bullitt East High School. The total cost for Change Order #15 is $18,243.00. This changes the Construction Contingency balance from $130,424.02 to $112,181.02. | |
6. BEHS - Design Development Submission | Danny Clemens |
Presented is the Bullitt East High School Fine Arts Design Development Document for review and approval. Also provided are the BG-2 specifications of energy design criteria and BG-3 probable cost. | |
f. Human Resources | Althea Hurt |
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1. Entry of the Employment Records in the Minutes of Record | |
Employment records for both the certified and classified personnel for the period of July 2023 through August 2023 are submitted for the Board’s information and inclusion in the minutes of this meeting. | |
g. Contracts | Troy Wood |
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1. Paroquet Springs - Community Baby Shower | Jackie Roth |
The Bullitt County Family Resource Centers sponsor a Community Baby Shower annually at Paroquet Springs Conference Centre for expecting mothers in our community. Presented is a contract for the rental of Paroquet Springs for September 27, 2023 from 2 p.m. to 9 p.m. Funding will be through the FRYSC grant. | |
2. American Red Cross Blood Drives MOU | Lesa Howell |
This Memorandum of Understanding allows BCPS to work with the American Red Cross to host blood drives throughout the district during the 2023-24 school year. Sponsor groups or individual students, such as those within the Allied Health program, will advertise and assist the drives. Provided is the Certificate of Liability Insurance. | |
3. Kentucky Blood Center MOU | Lesa Howell |
Presented is an opportunity for BCPS to work with the Kentucky Blood Center, Inc. to hold blood drives throughout the district during the 2023-2024 school year. Sponsor groups or individual students will advertise and assist the drives. | |
4. ProSource Copier Lease (Revision) | Lisa Lewis |
A lease agreement with ProSource was recently presented at a Board meeting and approved. Since that time, a copier has been added to the Finance Department which will add $64.00 per month to the lease payment. The additional copier lease agreement is provided. | |
5. University of Louisville MOA | Lee Barger |
This Memorandum of Agreement with the University of Louisville provides postsecondary opportunities for students enrolled in the Teaching and Learning Pathway and other content areas such as English and Math. | |
6. Campbellsville University MOA | Lee Barger |
This Memorandum of Agreement with Campbellsville University provides postsecondary opportunities for students enrolled in dual credit courses. | |
7. Arbiter Sports - MWMS | Lisa Lewis |
Mt. Washington Middle School requests approval to enter into an agreement with Arbiter Sports for an Arbiter License for 36 months. | |
8. US Ecology Inc. Agreement - BEHS | Lisa Lewis |
Bullitt East High School requests approval to enter into an agreement with US Ecology Incorporated to dispose of old science lab chemicals. | |
9. McKinney Vento MOA | Lisa Lewis |
Presented is the MOA for the Stewart B. McKinney Homeless Grant. The MOA is for September 5, 2023 to September 30, 2024. | |
10. Maxim Healthcare Services MOU - OMES | Steve Smallwood |
An Old Mill Elementary School family has requested their child's nurse accompany the student at school. Arrangements are currently with Maxim Healthcare Services to provide nursing services at home. This Memorandum of Understanding allows the nurse to be with the student at school. BCPS will not be responsible for any payment to Maxim under this agreement. | |
h. Permission to Accept Donations/Grant Funding | Jackie Roth |
School/Program Receiving Contribution
|
Donor
|
Description of Gift
|
Purpose
|
Value
|
Brooks Elementary School
|
The Blackbaud Giving Fund
|
Donation
|
Check for Technology equipment/supplies
|
$1,000.00
|
Brooks Elementary School
|
LG&E and KU Foundation
|
Donation
|
Check for Technology equipment/supplies
|
$1,000.00
|
Bullitt County Public Schools
|
KY Dept. Of Ed.
|
Grant
|
Stronger Connections Grant - Mental Health
|
$900,000.00 over 3 years
|
Nichols Elementary School
|
Southeast Christian Church
|
Donation
|
Check for student/family and school staff as needed
|
$700.00
|
All high Schools
|
FORTINA
|
Donation
|
Check to be divided between all high schools for Project Graduation
|
$1,675.00
|
Bullitt Central High School Athletics Dept.
|
U of L Hospital
|
Donation
|
Needs for all sports
|
$1,500.00
|
Eastside Middle School
|
Friends of Mammoth Caves
|
Grant
|
Mammoth Cave Field Trip admission for 6th grade Aviators team
|
$660.00
|
Eastside Middle School
|
Friends of Mammoth Cave
|
Grant
|
Mammoth Cave Field Trip admission for 6th grade Navigators team
|
$660.00
|
Eastside Middle School
|
Falls of the Ohio Foundation
|
Grant
|
Admission to Falls of Ohio and most of transportation for Navigators and Aviators 6th grade
|
$1,200.00
|
Eastside Middle School
|
Tonya’s Taxes and Bookkeeping
|
Donation
|
To purchase archery equipment
|
$1,000.00
|
Hebron Middle School |
Shirley's Way |
Donation |
Principals account food lunch help for students |
$1,000.00 |
Riverview Opportunity Center
School Nutrition Service
|
Shirley’s Way
|
Donation
|
Principals Acct for school meals
|
$500.00
|
Crossroads Elementary
|
Various Donors
|
Donation
|
Calming Sensory Classroom for all students
|
$942.00
|
Area Technical Center
|
Charlie Ennis
|
Donation
|
Experimental aircraft, not flyable for Aviation maintenance
|
$2,500.00
|
Lebanon Junction Elementary - FRC |
CDF Builders Inc. |
Donation |
FRC needs for families |
$500.00 |
Bernheim Middle School |
CDF Builders Inc. |
Donation |
YSC needs for families |
$500.00 |
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i. Alteration of District Property Requests | |
1. NBHS JROTC Beaver-Fit Exercise Shed | Tony Roth |
Requested is permission to add the Beaver-Fit Exercise Modular shed to the outdoor facilities at North Bullitt High School. The purpose of this shed is to increase JROTC participation and further promote a healthy, productive lifestyle. Funding for the structure and the gravel will be provided by LAVEC. There will be to cost to the district. | |
2. CES Bengals Youth Football Storage Building | Tony Roth |
Crossroads Elementary School requests permission to allow the Crossroads Bengals Youth Football Team to install a storage building on the campus. The location will be approved by the Maintenance Department before installation. | |
j. Shortened School Day Request | Troy Kolb |
Parents have requested a modified attendance schedule for their student with disabilities listed below. The student is identified by number in order to maintain confidentiality. There is documentation of medical necessity for the modified schedule, and the modified schedule has been recommended for approval by the Admissions and Release Committee (ARC) and 504 Team. Full documentation is on file in the office of the Director of Special Education.
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k. Field Trip Mileage Rate | Lisa Lewis |
Each year, the field trip mileage rate should be evaluated. Field trips paid through Student Activity Funds will be charged $0.48 per mile. Field trips paid by all other funding sources will be charged $1.73 per mile. The hourly driver rate will be $40.00/hour. (This rate is determined based on the average driver salary and fringes and rounded to the next $5.00 increment.) Provided are the mileage calculation and average driver salary/fringe calculation sheets. | |
l. Curriculum/Instructional Resources, etc. | Adrienne Usher / Brandy Howard |
As of July 25, 2022, the Superintendent will oversee all curriculum, textbooks, instructional materials, and student support services per changes in Kentucky Revised Statutes (KRS 160.345). The curriculum in each school shall be designed to achieve student capacities established by KRS 158.645 and the school goals established by KRS 158.6451. The curriculum shall comply with all applicable state and federal statutes and regulations. In any school administered under the provisions of KRS 160.345, the Superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the Board, the Principal, and the school council and after a reasonable public review and response period for all stakeholders. A spreadsheet is provided with that information for approval of curriculum and/or instructional resources for district wide use along with several schools. | |
m. BCHS Homecoming Parade | Rachelle Bramlage |
Bullitt Central High School would like to host the Annual Homecoming Parade on Thursday, October 19, 2023, at 5:30 p.m. starting at Frank E. Simon Park and ending at City Park in Shepherdsville. | |
n. BCHS Baseball Booster Club | Lisa Lewis |
Bullitt Central High School would like to establish an external support/booster organization for baseball. Ms. Lewis approves of the requests and recommends the Board acknowledge and approve the establishment of the BCHS Baseball Booster. | |
o. Posthumous Diploma Request | Rachelle Bramlage |
SSID# 2120111608 was a Sophomore at Bullitt Central High School and passed away in September 2021. The student's aunt contacted Mr. Smallwood and requested a diploma since this would be the student's senior year. Per Board Policy 08.113, the Board may award a diploma to a student posthumously indicating graduation with the class with which the student was expected to graduate. | |
6. UNFINISHED BUSINESS | |
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7. NEW BUSINESS | |
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a. Tax Rates for 2023-2024 | Lisa Lewis |
The proposed tax rates for 2023-2024 are as follows:
|
Real Estate |
Tangible |
General Fund |
56.7 |
57.4 |
Building Fund |
17.7** |
17.7** |
Total |
74.4 |
75.1 |
Motor Vehicle - 47.7 Occupational Tax - 0 Utility Tax - 3.0 Excise Tax - 0
**Includes both growth nickels passed 06/17/2003 | |
Approve the proposed tax rates for 2023-24 as presented. | |
b. District Assurances for 2023-2024 | Adrienne Usher |
Submitted are the KDE District Assurances for the 2023-2024 school year. Each section has been reviewed and initialed by the appropriate director as well as the assistant superintendent. Once approved, the document will be uploaded into GMAP for KDE. | |
Approve the 2023-2024 District Assurances as presented. | |
c. Revised Job Description: Administrative Assistant to the Superintendent (7761) | Jesse Bacon |
Submitted are revisions to the Secretary to the Superintendent job description #7761, including the title to Administrative Assistant to the Superintendent. The previous description was last updated in 1992. Several of those duties are now obsolete. Advances in technology and systems warranted several revisions. The overall gist of the position remains unchanged. | |
Approve the revised job description for Administrative Assistant to the Superintendent as presented. | |
d. Revised 2023-2024 Annual Pay Scales | Lisa Lewis |
The following revisions were made to the annual pay scales for FY 2024:
- Updated archery coach for elementary and middle school to 26 pays which was approved with the original salary scale. This was not updated on the scale, only on the salary pay schedule.
- Change the title for the Drug-Free Communities Project Coordinator to Drug-Free Coordinator as approved at the July 2023 board meeting.
- Remove the word "Grant" from the "Drug-Free Communities Grant Personnel" page.
- Add the salary for the Drug-Free Coordinator to cover October 1, 2023 through June 30, 2024.
- Change the title of Supt.'s Secretary Administrative Secretary I to Administrative Assistant to the Superintendent
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Approve the revised 2023-24 annual pay scales as amended. | |
8. ADJOURNMENT | |
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Adjourn at _:__ p.m. | |