| 1. CALL TO ORDER | |
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| 2. ADOPT THE AGENDA with the following changes: | |
Remove from Consent Items - Contract 5.(e.)(10.) the MOAs with the Mt. Washington Police Department and Shepherdsville Police Department, leaving only the MOA with Hillview Police. | |
| Adopt the agenda as amended | |
| 3. PRESENTATIONS | |
| a. The Pledge of Allegiance | Darrell Coleman |
| b. Review Board Team Commitments | Darrell Coleman |
To improve our effectiveness, the Board Team for Bullitt County Schools commits to:
- Maintain primary focus on student learning.
- Continuously review, define, and work toward district goals.
- Listen to each other, speak freely, work and learn together, and support one another.
- After careful deliberation, support the majority's decision regarding shared goals for continuously improving district-wide student learning.
- Agree to disagree respectfully.
- Delegate implementation of Board decisions to Superintendent and Leadership Team.
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| c. Reminder to Register to Address the Board | Kali Ervin |
| d. Congratulations to: | Kali Ervin |
- Silas Gocke, CES 4th Grader - National History Bee Quarterfinalist & US Military History National Champion
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| e. Construction Update by Mrs. Cate Noble Ward of Studio Kremer Architects | |
| 4. COMMUNICATIONS | |
| a. Audience Comments (30 Minutes Total) | |
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| b. Superintendent's Report | Jesse Bacon |
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| c. Other Items from the Board | |
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| 5. CONSENT ITEMS | |
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| Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on July 17, 2023, which is available online. | |
| a. Financial Reports | Lisa Lewis |
| 1. Balance Sheets for All Funds | |
| 2. Monthly Summary Report for Period 12 | |
| 3. AP Check Reconciliation Register | |
| 4. Paid Invoice Report | |
| b. Minutes | Jesse Bacon |
- June 19, 2023 - Monthly Meeting
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| c. Construction Items | |
| 1. Revised BG-1 - High School Football Stadiums | Lisa Lewis |
Presented is the post bid revised BG-1 for the high school football stadiums. The total funds available for this project is $20,073,277.20. | |
| 2. C.O. #7 - H.S. Football Stadiums - Added Concrete Paving & Gates | Tony Roth |
Change Order #7 is for the addition of concrete around the entire tracks at NBHS and BCHS, along with the addition of gates to accommodate future needs. The total cost of Change Order #7 is $126,407.00. This changes the contingency balance from $400,724.10 to $274,317.05. | |
| 3. C.O. #8 - H.S. Football Stadiums - Press Box Changes (COR#9/RFP#4) | Tony Roth |
This is a General Contract change order for $5,965.00 for changes to the Press Boxes. | |
| 4. C.O. #9 - H.S. Football Stadiums - Final Crane Access Costs | Tony Roth |
Change Order #9 is for additional work at Bullitt Central's Football Stadium Project to install an access road for a crane to set the pressbox. This roadwork will be further developed in future phases for baseball and softball. The total cost of this change order is $20,109.00. This changes the contingency balance from $268,053.80 to $247,944.80. | |
| 5. Revised C.O. #1 - H.S. Football Stadiums - Turf Field Design Revisions | Tony Roth |
Presented is Revised Change Order #1 for the High School Football Stadium Project. Change Order 1 dealt with turf design revision. The work has been completed but on the original Change Order, Overhead and Provide and Bond costs were omitted. The original Change Order 1 in the amount of $35,291.03 was voided. The new cost is $41,168.40. This changes the contingency balance from $247,944.80 to $206,776.40. | |
| 6. C.O. #10, H.S. Football Stadiums - Construction Schedule | Tony Roth |
Change Order #10 is a request from Calhoun Construction to extend the construction schedule by 6 days due to "adverse" weather conditions. Average rain days allowed are typically 7 days and to date, there have been 13 actual rain days. There is no cost to this change order and it will not affect stadiums being ready for the first games of the season. | |
| 7. Contingency Funds Request - BEHS Irrigation System | Tony Roth |
Requested is approval to use contingency funds to install an irrigation system on the practice field at Bullitt East High School. Performance Irrigation has the low bid of $43,780.00. This changes the contingency balance from $386,869.67 to $343,089.67. | |
| d. Human Resources | Althea Hurt |
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| 1. Leave of Absence Requests | |
Christi Knight - Food Service Manager - Zoneton Middle School - Ms. Knight requests leave without pay for the date of April 28th, 2023. She has used all available accrued leave time.
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| 2. Entry of the Employment Records in the Minutes of Record | |
Employment records for both the certified and classified personnel for the period of June 2023 through July 2023 are submitted for the Board’s information and inclusion in the minutes of this meeting. | |
| e. Contracts | Troy Wood |
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| 1. Eastern Kentucky University MOA | Lee Barger |
This Memorandum of Understanding with Eastern Kentucky University provides postsecondary opportunities for students enrolled in dual credit courses for the 2023-2024 school year. | |
| 2. Bullitt County Emergency Medical Services MOA | Lee Barger |
This MOA with Bullitt County Emergency Medical Services proposes a clinical experience for students while participating in the EMT dual credit program through Jefferson Community and Technical College for the 2023-2024 academic year. | |
| 3. Alchemy Collaborative Contract Agreement | Kali Ervin |
This contract with Alchemy Collaborative for $1,900 is to conduct a communications audit/evaluation. The results of this will drive the year-long contract with Alchemy once those are prepared. Emily Vessels reviewed this contract. | |
| 4. Department of Juvenile Justice (DJJ) Interagency Agreement | Rachelle Bramlage |
This Interagency Agreement with the Department of Juvenile Justice is for educational services for youth committed to, or in the custody of, the Department at the Bullitt Alternative Center. | |
| 5. YMCA MOA - Before & After School and Summer Programs | Patrick Durham |
Presented are Memorandums of Agreement with the Bullitt County YMCA for the 2023-2024 Before/After School and Summer Programs. The MOA for the Before and After School Program details school sites that will be used during the 2023-2024 school year, scheduled breaks (Fall, Winter, Spring, and Summer) in the school calendar. | |
| 6. Algebra 1 Micro-Credentialing Pilot | A Usher/
B Howard |
BCPS was selected during the 2022-2023 school year to participate in the Algebra 1 Micro-Credentialing Pilot program in collaboration with the Kentucky Department of Education. A Material Resource Support grant in the amount of $10,000 provides teachers with resources needed to implement the pilot assessment system. | |
| 7. Use of Property Request/Agreement - Re: Construction of BEHS Football Field | Tony Roth |
Approval is requested for an agreement between the BCBOE, Toadvine Enterprises, and 3144 Associates, LLC, for the use of the property adjacent to the Bullitt East High School football field, as outlined in the agreement. This agreement allows the setup of a crane for grandstand and press box installation at the field. | |
| 8. Annual Special Education Contracts | Troy Kolb |
Presented are contracts from agencies with whom the Special Education Department conducts business each year. Continuation of the contracts/services is requested for the 2023-2024 school year. Emily Vessels has reviewed them.
- Bright Stars Physical Therapy - Laura Stone, PT, PSC
- Options Unlimited
- Ohio Valley Educational Cooperative (OVEC)
- Applied Behavioral Advancements (ABA)
- Language In Motion (LIM)
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| 9. KHEAA / KYCC MOU - NBHS | R Bramlage/
L Barger |
The Memorandum of Understanding between the Kentucky Higher Education Assistance Authority (KHEAA), Kentucky Campus Compact (KYCC), and BCPS for North Bullitt High School is for the 2022-2023 school year to assure each agency will work together to improve access to higher education for students and parents. | |
| 10. Hillview Police Department SRO MOA | Sarah Smith |
Presented is a Memorandum of Agreement with the Hillview Police Department that allows School Resource Officers to provide safety and security at jurisdictional schools and provide support to students and staff. This collaborative working relationship is important to ensure the safety of students and staff and a rapid law enforcement response in the event of an emergency. Key fob and security camera access agreements have been incorporated into this MOA. Eric Farris reviewed the agreement. | |
| 11. 2023-2024 Mental Health Community Partners MOAs | Sarah Smith |
The following Memorandums of Agreement are presented for approval for the 2023-2024 school year:
- Seven Counties
- Lecorgan Counseling and Wellness
- Home of the Innocence
- Transformations
- Boys and Girls Haven
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| 12. Jefferson Community and Technical College MOA | Lee Barger |
Presented is a Memorandum of Agreement with the Jefferson Community and Technical College for the 2023-2024 school year. The purpose of this agreement is to set forth the terms and conditions for awarding dual credit to Bullitt County students who are enrolled in Dual Credit courses within the high school setting or on a JCTC Campus. | |
| 13. Trane Agreement - Water Treatment of Geothermal Lines | Tony Roth |
Requested is approval of the agreement with Trane for water treatment of geothermal lines for the 2023-2024 fiscal year. The cost of the service is $17,068.00. | |
| 14. KDE MOAs - Ashley Andriot & Kevin Connors | Lisa Lewis |
Presented are Memorandums of Agreement for district employees to work for the Kentucky Department of Education for July 1, 2023 - June 30, 2024:
- Ashley Andriot - State Literacy Coaching Specialist
- Kevin Connors - Education Recovery Leader
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| 15. CollegePrep, Inc. - Best Fit Coaching Plan | Adrienne Usher |
An essential part of providing comprehensive counseling services at the high school level is providing school counselors, students, and families with tools and resources to ensure successful entry into college, but also for success through their college experience. The renewal cost is $173,250.00 and will be funded through Title IV, BEAM, and/or student learning funds. | |
| 16. UofL Health - Athletic Trainers | Rachelle Bramlage |
Provided is an updated contract with UofL Health - Louisville, Inc. dba Frazier Rehabilitation Institute for the provision of athletic trainer services at various sporting events and to assist in the development and maintenance of an athletic training program designed to reduce athletic injuries and promote the safe and prompt rehabilitation of students after athletic injuries. | |
| f. Permission to Accept Donations/Grant Funding | Jackie Roth |
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School/Program Receiving Contribution
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Donor
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Description of Gift
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Purpose
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Value
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Bullitt Lick Middle School
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White, Greer, Maggard Orthodontics
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Donation
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Shirts for the whole school
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$4,000.00
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Shepherdsville Elementary School
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Awato Supplies
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Donation
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School supplies for students
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$1,200.00
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Shepherdsville Elementary School
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Community of Shepherdsville
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Donations
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New packages of underwear for students
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$500.00
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Shepherdsville Elementary School
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Zaxby’s Shepherdsville
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Donations
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Check for books for monthly book sponsorship.
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$5,400.00
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| Bullitt County Special Education Department |
WHAS Crusade for Children |
Grant |
Check for special education supplies and equipment |
$40,000.00 |
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| 1. Annual List of Grant Funding / Donations | |
|
Agency
|
Description
|
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Bullitt Alternative Center-Dept. of Juvenile Justice-Chapter I (N & D)-Educational Collaborative State Agency Children
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Provides treatment services for pre-delinquent and delinquent middle & high school students
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Community Education
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Assistance with salary to conduct a Community
Education Program
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OVEC-ECS
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Discretionary money/services for students with disabilities
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21st Century Community Learning Centers
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Apply for continued funding for existing learning center and funding for new centers
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WHAS Crusade for Children
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Provides funds for services and equipment for students with disabilities
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Champion Grant
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Provides drug, alcohol, tobacco, and violence prevention activities
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Community Technology Centers
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To apply for alone, or partner with a university, other school system, or state agency to bring expanded technology to our communities
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Metro United Way
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Provides funding for special programs, including the TAPP program and other FRC/YSC Programs
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|
Kosair Charities
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Clara & Dave Juergens and Jamie Juergens Jit Award and Marion & Robert Holsclaw, Sr. Award
|
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Kentucky Department of Education Read Grants
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Competitive grant to elementary schools to support teachers in implementing reading models that address primary students who are reading at low levels
|
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QK4 Engineering
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Donations for STEM Projects and Volunteer hours for Engineers to work in STEM Labs.
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Substance Abuse and Mental Health Services Administration Drug-Free Communities Program
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Competitive federal grant to assist schools and communities in drug education and prevention strategies
|
|
Summer Food Service Program
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Provides lunch for youth during summer
|
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Child Abuse Prevention
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After school programs for children that are on free or reduced lunches or have been mistreated
|
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Kentucky Arts Council
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Bringing professional artists into Kentucky Schools and providing transportation for students to various arts productions
|
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Artists in Residence
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Provides for an artist to work with children and assist the schools in Arts & Humanities curriculum
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Laura Bush Grant
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Provides books for the library
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Readiness and Emergency Management Response Grant
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To strengthen emergency response and crisis management plans, incl. training
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National Gardening Association
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Youth Garden Grants, Room to Grow Grants, Kids Growing Dutch Bulbs
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UPS Foundation
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Grants for Education
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Best Buy Community Foundation
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Teach Awards; grants for after school programs and technology
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Coordinated School Health Grants
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Enhance Public School Health Programs
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Enhancing Education Through Technology
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Professional development, upgrading school technology, student technology leadership program
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Mental Health/At Risk Student Grant
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Funding for programming (friend factor) for targeted at-risk students
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Fund for the Arts
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Various arts related programs and transportation to performances
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Reading Recovery Teacher Leader Funds
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Pay a Reading Recovery Teacher Leader in the district
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Kentucky Book Fair, Inc.
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Library collection grants
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Lowe's Charitable and Educational Foundation
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Outdoor classrooms
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Kentucky Historical Society's Heritage Education Project
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Promote Kentucky History
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National Endowment for the Humanities We the People Bookshelf
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Books and supplementary materials for public school libraries
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Target Stores community giving grants
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For educators who need money to further their program goals
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MAC grants through the McDonald's foundation
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Support teacher initiatives in the classroom
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Supplemental Education Services
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Funds to assist with after school tutoring
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Kentucky Department of Education Mathematics Achievement Fund Grant
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Intervention programs in mathematics for primary program
|
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Alliance Skills
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Funds to pay for workplace supplemental education of local business employees
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Kentucky Center for Math Coaching Project
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Training for coaches in working with teachers of mathematics
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Adolescent Literacy Coaching Project
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Training for curriculum specialists and money for stipends and materials
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Scaling up Math Program
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Training and materials for implementation of pre-kindergarten math interventions
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Kentucky Department of Education Math & Science Partnership Programs
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Improve math and science teaching through professional development
|
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American Dental Association Samuel Harris Fund
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Children's dental health grants
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Take Action: Healthy People, Places, & Practices in Communities Project
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Promote physical activity, nutrition, preventive screenings and/or making healthy choices
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Community Collaboration for Children and KIPDA Caregiver Program
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Rural Regional Fatherhood Initiative mini-grant and grants to Family Resource Center to plan activities for grandparents raising grandchildren
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Mattel Children's Foundation Domestic Grant making Program
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The Mattel Children's Foundation will award grants under the Mattel Domestic Grant making Program, which benefits youth-serving organizations
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Office of Safe and Drug-Free Schools
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Elementary and Secondary School Counseling Program
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General Mills
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"My Hometown Helper" grants
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VSA Arts of Kentucky
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Provides mini-grants for implementation of arts and cultural programs in schools
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University of Louisville
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Universal design for Learning grants to address students who 'fall between the cracks'
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Governor's Office of Energy Policy and Kentucky NEED Project
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Mini grants for the Change a Light, Change the World Campaign for Earth Day and school energy conservation tips
|
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The Home Depot
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Outdoor classrooms
|
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Dept. for Homeland Security
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Funds to upgrade school bus radios to FCC standards
|
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American Honda Foundation
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Youth education with a specific focus on the STEM (science, technology, engineering, and mathematics) subjects in addition to the environment
|
|
Target
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Early childhood reading; field trips; and arts
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Walmart
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Scholarships and teacher honors, grants for community engagement
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Kentucky Educational Collaborative for State Agency Children
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Assist local education agencies to provide and assure high-quality educational support services through a collaborative delivery system involving the Kentucky Departments of Education; Juvenile Justice, Community Based Services, Mental Health, Developmental Disabilities and Addiction Services, and private and public child and youth care programs
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Seven Counties (KYASAP)
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Mini-grants high school students attendance at drug and alcohol prevention conferences
|
|
Smaller Learning Communities/OVEC (high schools)
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Funding to create schools within a school for fine arts, information technology academy, etc.
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McKinney-Vento Homeless Education grant
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Funds to compensate a part-time homeless student liaison at the central office
|
|
Kentucky Youth Empowerment System (YES)
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To promote the prevention of alcohol, tobacco, and other drug abuse in Kentucky
|
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Dollar General Store
|
Literacy grants
|
|
Amgen Corporation
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Teacher quality and professional development in math and science
|
|
Bullitt County Education Foundation for Excellence in Public Education
|
A non-profit organization whose purpose is to provide enhanced learning opportunities through donations for the education of the students in all the public schools in Bullitt County
|
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DonorsChoose.org
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Online grant program where teachers can post requests for classroom project materials
|
|
Blessings in a Backpack
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Backpacks filled with nutritional food for children
|
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Dare to Care
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Backpack Buddy program, School Pantry
|
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Bullitt County Drug Court
|
Monthly donation of age appropriate books to elementary schools for distribution through Family Resource Centers
|
|
Build-a-Bear workshop mini-grant program
|
Mini-grant to support children in health and wellness
|
|
Kentucky Department of Education Hybrid Diesel/Electric School Buses grant
|
Grant administered through the state that offsets the cost difference between a traditional diesel school bus and a hybrid schools bus
|
|
I Am A Leader Foundation
|
Provides funding to implement The Leader in Me program--a whole school transformation process that teaches 21st century leadership and life skills to K-12 students and creates a culture of student empowerment based on the idea that every child can be a leader.
|
|
Kentucky Department of Education
Office of Career and Technical Education
|
Reimbursement for a portion of the Area Technology Center Principal salary
|
|
Retriever Consulting
|
Donor source for all FRC/YSC Centers
|
|
Jim Beam Corp/Beam Suntory
|
Jim Beam employer match to BCPS/LJ FRC
|
|
Jim Beam (Beam Suntory) Employee Giving
|
Employee contributions to BCPS/LJ FRC
|
|
PPG Innovative Classroom Grant/Good Done Great
|
Grants to schools for classroom activities usually tied to STEM.
|
|
CJ International
|
Food and gift cards for holiday food baskets
|
|
Alliance Entertainment
|
Food for School Pantry, DVD's
|
|
Toyota
|
Donations of cars, engines and other equipment. Along with any funds they may give to the district.
|
|
David Vittitoe Memorial Fund
|
Bikes to be distributed to students as incentives.
|
|
KY Dept of Education - Learning Grants, Literacy Grants, Leadership Grants, Kitchen Assistance Grants, Homeless Grant
|
Grants through the education department to enhance learning and leadership and to help with supplies and equipment for the district.
|
|
Louisville Zoo
|
Free admission
|
| |
| g. Use of District Property Requests | Tony Roth |
| |
| 1. Central Office Parking Lot by Bullitt County Drug Court | |
| Friends of the Bullitt County Drug Court requests permission to use the Central Office parking lot for a yard sale on July 29, 2023 or August 26, 2023, from 8:00 a.m. to 2:00 p.m. The proceeds from this yard sale will support this system and get the participants back on their feet. | |
| h. Request to Alter District Facilities - FES Playground | Tony Roth |
Freedom Elementary School's PTA wishes to add an obstacle course playground equipment in the green space in the front of the school. The location will be approved by the Maintenance Department before installation. | |
| i. Annual Review of Data Security and Breach Notification Best Practices | Kevin Fugate |
Presented is the KDE's Data Security and Breach Notification Best Practices document. As required by regulation, each public school district shall review and acknowledge the best practices guide for reasonable security. In the last couple of years, a mandatory 15-character password requirement and multi-factored authentication for several departments was initiated. This school year, all staff will be required to use MFA on their district accounts. The state is leading the security changes and it is consistently on agendas for the Region 4 CIO meetings. Along with using a more complex password and MFA, the district utilizes end-user protection through Microsoft Defender. | |
| j. Curriculum/Instructional Resources, etc. | Adrienne Usher /
Brandy Howard |
As of July 25, 2022, the Superintendent will oversee all curriculum, textbooks, instructional materials, and student support services per changes in Kentucky Revised Statutes (KRS 160.345). The curriculum in each school shall be designed to achieve student capacities established by KRS 158.645 and the school goals established by KRS 158.6451. The curriculum shall comply with all applicable state and federal statutes and regulations. In any school administered under the provisions of KRS 160.345, the Superintendent shall determine which curriculum, textbooks, instructional materials, and student support services shall be provided in the school after consulting with the Board, the Principal, and the school council and after a reasonable public review and response period for all stakeholders. A spreadsheet is provided with that information for approval of curriculum and/or instructional resources for district wide use along with several schools. | |
| 6. UNFINISHED BUSINESS | |
| |
| a. 2nd Reading - Board Policy Update #46 | Jesse Bacon |
Submitted are the 2023 KSBA Annual Policy Updates that have been reviewed by Central Office Leadership Staff. The requested additions and/or modifications have been revised to suit the needs of the district. | |
| Approve the 2nd Reading of Board Policy Update #46 as presented. | |
| 7. NEW BUSINESS | |
| |
| a. Request for Part-Time Counselor - HMS | Thea Hurt |
Hebron Middle School Principal Chad Foster requests to add a part-time counselor to the staffing for the 2023-2024 school year. This position will allow the school counselors to spend time with students for social and emotional support, planning, etc. instead of administrative duties and testing responsibilities. Funding will come from ESSER funds. | |
| Approve the request for a part-time counselor at Hebron Middle School as presented. | |
| b. Request for Part-Time Counselor - BES | Thea Hurt |
Brooks Elementary Principal Betty Jo Davis requests to add a part-time counselor to the staffing at Brooks Elementary School for the 2023-2024 school year. The purpose for this request is to devote more time to students. Funding will come from Title 1 funds. | |
| Approve the request for a part-time counselor at Brooks Elementary as presented. | |
| c. Request for Part-Time Counselor - MWMS | Thea Hurt |
Mt. Washington Middle School Principal Tim Ridley requests to add a part-time counselor to the staffing for the 2023-2024 school year. The position will be for 85 school days and will be funded with SBDM/Section 6 Funds. | |
| Approve the request for a part-time counselor position at MWMS as presented. | |
| d. Behavior Coach Request for BCHS | Thea Hurt |
Bullitt Central High School Principal Joe Pat Lee requests the continuation of the Behavior Coach position to his staff. This is a 183-day, 7.25 hours a day classified position on the instructional tutor payscale for the 2023-2024 school year. This Behavior Coach works with Tier 2 and Tier 3 students on behavior modifications and restorative practice. The Behavior Coach also works with teachers to mediate minor behavior issues, reducing major infractions and keeping students in their learning environments as much as possible. Funding was previously using ESSER Learning Forward funds and will now change to Title I and SBDM funds.
| |
| Approve the Behavior Coach position for BCHS as presented. | |
| e. Contract Extension - Berniece Nyarko | Troy Wood |
Due to an investigation assigned during the month of June, requested is the extension of Berniece Nyarko's contract for up to five (5) additional extended days in order to complete the investigation. Funds will come from the General Fund. | |
| Approve the request to extend Berniece Nyarko's contract by five (5) days as presented. | |
| f. Nurse Request for LJES Student | Steve Smallwood |
Requested is an LPN or RN position for a medically fragile student at Lebanon Junction Elementary School. If the student is absent, this medical health professional can serve the needs of other students and schools. Supporting documentation is on file. Funding will come from IDEA Funds, with the general fund as a backup. Additional information is provided to the Board members. | |
| Approve the request for a one-on-one LPN or RN for a LJES student as presented. | |
| g. Job Title Change - Drug-Free Communities Project Grant Coordinator to Drug-Free Coordinator | Sarah Smith |
Requested is a change to the job title of Drug-Free Communities Project Coordinator to Drug-Free Coordinator. The current title position expires as the Drug-Free Communities Grant expires, which is on September 30, 2023. The position of Drug-Free Coordinator will be funded either by a pending grant submission or from state-awarded project funds from the Safe Schools Department. Jackie Roth, grant writer for the district, and Sarah Smith have written a grant proposal that would fund this position starting October 1st if Bullitt County Public Schools is awarded the grant. However, the Safe Schools Department will fund this position only for the remainder of the 2023-2024 school year, if the grant is not awarded to BCPS. Changing this title provides flexibility of the funding to continue this position at minimum for the remainder of this fiscal year and the 2023-2024 school year.
| |
| Approve the job title change to Drug-Free Coordinator as presented. | |
| 8. ADJOURNMENT | |
| |
| Adjourn at _:__ p.m. | |