Agenda Report

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BULLITT COUNTY PUBLIC SCHOOLS

1040 HIGHWAY 44 EAST

SHEPHERDSVILLE, KY 40165

REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION

March 28, 2022

5:00 PM

Frank R. Hatfield Administrative Center
1040 Highway 44 East
Shepherdsville, KY 40165

AGENDA

1. CALL TO ORDER

 

2. ADOPT THE AGENDA with the following changes:

1. Add to Consent Items - 16 Travel Requests

2. Omit New Business item 7.(b.) - Maintenance Worker III Job Description

Adopt the agenda as amended.
3. PRESENTATIONS
a. The Pledge of AllegianceDebby Atherton
Image result for the pledge of allegiance
b. Review Board Team CommitmentsDebby Atherton
c. Reminder to Register to Address the BoardKali Ervin
d. Congratulations to:Kali Ervin
  1. National-Level Cheer Teams
  2. State-Level Archery Teams
  3. District Grandparents Essay Winner
e. Construction Update on the New East End Elementary School (OMES) by Mrs. Cate Noble Ward of Studio Kremer Architects
4. COMMUNICATIONS
a. Audience Comments (30 Minutes Total)
b. Superintendent's ReportJesse Bacon

c. Other Items from the Board
5. CONSENT ITEMS

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on March 22, 2022, which is available online.
a. Financial ReportsLisa Lewis
1. Balance Sheets for All Funds
2. Monthly Summary Report for Period 8
3. AP Check Reconciliation Register
4. Paid Invoice Report
b. Bids

1. Permission to Accept Proposal - CopiersLisa Lewis

A Request for Proposal was solicited for district copiers and maintenance. The district received one response to the proposal from ProSource. ProSource addressed all aspects of the proposal with a 63-month lease payment of $9,391.03 utilizing PaperCut MF for the software management system. District Finance Director Lisa Lewis recommends ProSource to provide the copiers and copier maintenance from April 1, 2022 through June 30, 2027. Upon receipt of the contract, it will be forwarded to the district's attorney for review and approval prior to the Superintendent's signature.

2. RFP - Audit ServicesLisa Lewis

Each year a school district must hire an Auditor to review the financial information, prepare the financial audit, and submit to the Kentucky Department of Education. Barnes Dennig conducted the previous audit for the District with one possible renewal. Finance Director Lisa Lewis requests permission to solicit Requests for Proposal for Auditing Services for the 2021-22 fiscal year. 

c. TravelAdrienne Usher

* All travel by commercial carrier is due to schedule/cost.

 School Group Date Event Location $ Travel by: TRIP#
ATC Lee's Group 3/25/22 Mid-America Truck Show Louisville, KY  -0- Miller 12455
BMS 7th Grade 5/20/22 Parklands of Floyd's Fork, Broad Run Park Louisville, KY  $8 Jefferson 12488
  8th Grade  5/20/22 Belle of Louisville Louisville, KY $26 Miller 12534
BCHS  JROTC 6/3-7/22 Junior Cadet Leadership Camp (JCLC) Greenville, KY -0- BOE Vans 12448
BLMS 6th Grade Band  3/21/22 Band Rehearsal with Bernheim Middle School  Shepherdsville, KY -0- Miller 12478
BEHS Choir 1st/5th Classes 3/31/22 Choir KMEA5th District Contest Goshen, KY -0- Miller 12454
NHS/Beta Club

4/21/22

4/22/22

Dare to Care Louisville, KY -0- Miller

12458

12459

Baseball

 3/8/22

3/26/22

3/29/22

3/30/22

4/15/22

4/20/22

4/22/22

4/28/22

4/29/22

5/4/22

5/5/22

5/10/22

5/12/22

Ballard H.S.

Male H.S.

Whitefield Academy

Nelson County H.S.

North Oldham H.S.

Bardstown H.S.

Fairdale H.S.

J-town H.S.

Bullitt Central H.S.

Ballard H.S.

Collins H.S.

Eastern H.S.

Oldham County H.S.

Louisville, KY

Louisville, KY

Louisville, KY

Bardstown

Goshen, KY

Bardstown, KY

Fairdale, KY

Louisville, KY

Shepherdsville, KY 

 Louisville, KY

Shelbyville, KY

Louisville, KY

LaGrange, KY

 -0- Miller

12452

12574

12578

12575

12576

12579

12580

12581

12584

12577

12582

12583

12585

  Forensic Science Class  4/13/22 KSP Central Forensic Lab Frankfort, KY -0- Miller 12493
  Football Team  5/6,7,8/22 Clean Up Churchill Downs (not overnight) Louisville, KY -0- Miller/BOE Buses 12559
BLMS 8th Grade Band 3/17/22 KMEA Full Band Assessment Goshen, KY -0- Miller 12474
CGES  3rd Grade  5/12/22 The Parklands - Beckley Creek  Louisville, KY $10 Miller 12533
CES Special Ed. 4/19/22 Camp Crooked Creek Clermont, KY $10 Miller 12449
  21st Century 1st-5th Grade 

6/10/22

 

6/17/22

7/8/22

 

7/15/22

Art Week - Whette Your Palette

Health & Nutrition Week - DEFY

STEAM Week - Blue Moon Canoe & Kayak of Kentucky

Game Week - Main Event

Louisville, KY

 

Louisville, KY

Louisville, KY

 

Louisville, KY

-0- Miller

12536

12537

 

12538

 

12539

HMS 7th/8th Grade Band 3/16/22 KMEA Music Performance Assessment Goshen, KY -0- Miller 12451
MWES 3rd Grade 4/15/22 Parklands - Beckley Creek Louisville, KY $15 Miller 12433
  2nd Grade 4/21/22 Kentucky Derby Museum  Louisville, KY $10 Miller 12438
  Kindergarten  5/16/22 Louisville Zoo Louisville, KY $16 Miller 12429
NES  Kindergarten / 1st Grade  5/13/22 Louisville Zoo  Louisville, KY $17 Miller 12586
NBHS  Baseball & Softball Teams 4/1-8/22 Cal Ripken Complex Myrtle Beach, SC -0- Parents / BOE Vans 12450
  Baseball 

3/21/22

3/22/22

3/23/22

3/25/22

3/28/22

3/30/22

3/31/22

4/12/22

4/14/22

4/15/22

4/21/22

4/22/22

4/25/22

5/3/22

5/10/22

5/12/22

5/13/22

Atherton H.S. 

Butler H.S.

Fern Creek H.S.

North Oldham H.S.

Eastern H.S.

Oldham County H.S.

North Hardin H.S.

Trinity H.S.

Collins H.S.

North Hardin H.S.

Bethlehem H.S.

Henry County H.S.

Male H.S.

Fern Creek H.S.

Manual H.S.

South Oldham H.S.

Anderson County H.S.

Louisville, KY

Louisville, KY

Louisville, KY

Goshen, KY

Louisville, KY

Lagrange, KY

Radcliff, KY

Louisville, KY

Shelbyville, KY

Radcliff, KY

Bardstown, KY

New Castle, KY

Louisville, KY

Louisville, KY

Louisville, KY 

Crestwood, KY

Lawrenceburg, KY

-0- Miller

12489

12516

12517

12518

12519

12520

12521

12522

12523

12524

12525

12526

12527

12528

12529

12530

12531

  Music Department  5/14/22 Music In the Parks at Kings Island  Mason, OH $70 Miller 12541
  FFA  6/7-9/22 State FFA Convention Lexington, KY $100 BOE Van  12558
NBHS & HMS  Chess Teams 4/7-11/22 USCF K-12 Chess National Championships Memphis, TN $450 Parents / BOE Van 12441
OMES  3rd Grade 4/25/22 Parklands - Floyds Fork Louisville, KY  $16 Miller 12473
OES 5th Grade 4/28/22 Fort Harrod State Park Harrodsburg, KY $20 Miller 12312
  Kindergarten & 1st Grade  4/18/22 Dragons Love Tacos @ Stage One Louisville, KY $7 Miller 12500
RES STLP 4/20/22 STLP State Finals Lexington, KY -0- TBD 12471
ROC   BAMS 9th/10th 4/20/22 Western Kentucky University Bowling Green, KY $20 Miller 12510
SES 4th Grade 4/21/22 Speed Art Museum Louisville, KY -0- Miller 12485
ZMS  6th Grade  4/22/22 Louisville Zoo Louisville, KY $15 Miller 12484
  7th Grade  4/28/22 Environmental Studies- Louisville Zoo -   Louisville, KY $22 Miller 12561
d. MinutesJesse Bacon

  • February 28, 2022 - Monthly Meeting
  • March 10, 2022 - Special Meeting, BEHS Basketball
e. Construction ItemsBret Highley /
Tony Roth
1. C.O.#13, OMES Construction Project - ADA ToiletsBret Highley

On March 4, 2022, Superintendent Dr. Bacon approved Change Order #13, in the amount of $877.70, to keep the Old Mill Elementary School Construction Project moving. When layout started for the upper level restroom, the plumber found a conflict between the floor mounted toilet at the two ADA restroom stalls and the floor joist directly below. Moving the toilets was not possible without conflicting with clearances required by the ADA Building Code. BCPS Maintenance Department has allowed the use of wall mounted toilet fixtures at these two areas. There is a cost increase of $887.70. The total amount of construction contingency remaining after this CO request is $1,294,250.71.

f. Human ResourcesAlthea Hurt

1. Leaves of Absence Requests

Lauren Amaya - Teacher - Pleasant Grove Elementary - Ms. Amaya requests leave without pay for the reminder of the 2021-2022 school year beginning March 22nd, 2022.  She has used 12 weeks of FMLA.

Robin Cundiff - Cook/Baker - North Bullitt High School - Ms. Cundiff requests leave without pay for the dates of March 1st - March 4th, 2022.  She has used all available accrued leave time.

Amanda Fitz - Teacher - Overdale Elementary - Ms. Fitz requests leave without pay for the dates of January 20th, January 24th and February 2nd, 2022.  She has used all available accrued leave time.

Brandi Gaddis - Teacher - Overdale Elementary - Ms. Gaddis requests leave without pay for the dates of March 16th - May 24th, 2022.  She is using FMLA.

Tracy Good - Bus Monitor - Transportation - Ms. Good requests leave without pay for the dates of May 3rd - May 20th, 2022.  She has used all FMLA and available accrual leave time.

McKinzee Krish - Teacher - Overdale Elementary - Ms. Krish requests leave without pay for the date of February 23rd, 2022.  She has used all available accrued leave time.

Angela Krogulski - Instructional Assistant - Ms. Krogulski requests leave without pay for the date of February 9th, 2022.  She has used all available accrued leave time.

Christina Minton - Teacher - Bullitt East High School - Ms. Minton requests leave without pay for the dates of February 21st and February 25th, 2022.  She has used all available accrued leave time.

Joyce Morris - Cook/Baker - Mt. Washington Elementary Schools - Ms. Morris requests leave without pay for the dates of February 11th, February 14th - February 25th, February 28th - March 1st and March 11th, 2022.  She has used all available accrued leave time.

Carmyn Parker - Teacher - Maryville Elementary - Ms. Parker requests leave without pay for the dates of February 16th - March 9th and March 14th, 2022.  She is using FMLA.

Kellie Rausch - Instructional Assistant - Lebanon Junction Elementary - Ms. Rausch requests leave without pay for the date of February 22nd, 2022.  She has used all available accrued leave time.

Kristi Velasquez - Teacher - North Bullitt High School - Ms. Velasques requests leave without pay for the date of March 11th, 2022.  She has used all available accrued leave time.

Angie Wales - Tutor - Lebanon Junction Elementary - Ms. Wales requests leave without pay for the dates of February 21st - February 23rd, 2022.  She has used all available accrued leave time.

Chelsea Winters - Instructional Assistant - Zoneton Middle School - Ms. Winters requests leave without pay for the dates of March 23rd - April 29th, 2022.  She has used all available accrued leave time and does not qualify for FMLA.


2. Entry of the Employment Records in the Minutes of Record

Employment records for both the certified and classified personnel for the period of February 2022 through March 2022 are submitted for the Board’s information and inclusion in the minutes of this meeting.

g. ContractsTom Brillhart

1. Compass-Keynote Consulting, LLCDavid Phelps

Presented is a contract with Compass-Keynote Consulting, LLC for the purpose of professional development with the Transportation staff. The amount will not exceed $15,000.

2. Boys and Girls Haven MOASarah Smith /
Stephanie Warner

Presented is a Memorandum of Agreement with Boys and Girls Haven for the 2021-2022 school year. This agreement outlines the roles of the staff of these agencies and BCPS in providing services for the purposes of enhancing students' educational experiences. Safe Schools Director Sarah Smith and Project Director of the AWARE II Grant will coordinate efforts to work with the outside agency's Point of Contact to maximize student success aligned with the terms of this agreement. This agreement was reviewed by Eric Farris.

3. TIDES Contract for Professional ServicesAdrienne Usher

This contract is for professional learning services connected to support the district's implementation of the Graduate Profile competencies into student learning experiences and innovative assessment practices. This contract will provide coaching and support to district leaders, teachers, and community partners working through the Local Laboratories of Learning (L3) process to create a new vision or assessment and accountability based on input from the local community. The contract total is $5,812.50 and will be paid for by BEAM to increase student opportunities aligned to college and/or career readiness with competency-based learning and assessment embedded into the classroom. The contract has been reviewed by Eric Farris, Dinsmore & Shohl, LLP.

4. Chromebook Lease for 2022 - DellKevin Fugate

This year bids were solicited for Chromebooks from three vendors: Trafera, CDWG, and Dell. After receiving those mini-bids and completing a decision matrix, Dell was the best choice. Past experience coupled with the number of bonuses received from Dell gave them the edge above the others. The lease will be 1,949 devices at $249 each of the Dell 3100 Chromebooks. This refresh will place new devices in the hands of incoming 6th graders and 9th graders. Trace 3 will once again conduct the white glove service to enroll, asset tag, and distribute the devices to each location. This cost will also remain at $9 per device. The leasing proposal is from Insight Financial Services. The price for 1,949 devices is $489,819.19. The yearly payment is documented on the lease agreement as well. After approval, this will be submitted to KDE for approval as well. 

5. Shutterfly Lifetouch, LLC - Underclassmen and High School PicturesLisa Lewis

Requested is an extension of the contract with Shutterfly Lifetouch, LLC ( successor to Lifetouch National School Studios, Inc.), for Underclassmen and High School Pictures (i.e. senior pictures, etc.) for the district. The original contract covered the 2021-2022 school year and may be renewed for three additional one-year periods with the consent of both parties. 

6. Dinsmore & Shohl, LLP - Eric FarrisJesse Bacon

Mr. Eric Farris has been the Board's attorney for over 20 years. He has recently joined the firm Dinsmore & Shohl LLP.  As part of the intake process, transfer letters are needed on file acknowledging that clients are aware of the new firm relationship.  Presented is a form to officially indicate if the Board's file shall remain with Mr. Farris and be transferred to Dinsmore & Shohl LLP or be sent to another legal firm. It is recommended that the Board continue representation by Eric Farris and Dinsmore & Shohl LLP.

 

h. Permission to Accept Donations/Grant FundingTom Brillhart

School/Program Receiving Contribution

Donor

Description of Gift

Purpose

Value

Cedar Grove Elementary - Rebecca Dennis

Donors Choose

Donation

18 Children's books to expand the classroom music library

$396.72

Bullitt East High School Athletics

Larry Rodgers

Donation

Check for Athletic Program

$460.00

Cedar Grove Elementary

Rebecca Dennis

Donors Choose

Donation

Various paints and art supplies for students

$401.34

Cedar Grove Elementary Rebecca Dennis

Donors Choose

Donation

Various percussion instruments for students K-5th grades

$347.85

Brooks Elementary

Brooks Elementary PTA

Donation

Check for District Fund 22, Playground Equipment

$300.00

Crossroads Elementary

Donors Choose

Donation

Supplies for STEM lap Aerospace Engineering

$272.00

Bullitt Lick Middle School

Baseball

Colvins Auto Inc

Donation

Check for baseball equipment and supplies

$250.00

Bullitt Lick Middle School

Baseball

DJ Window Tinting Inc.

Donation

Check for baseball equipment and supplies

$250.00

Bullitt Lick Middle School

Colvins Auto Inc.

Donation

Check for baseball equipment and supplies 2nd check

$250.00

i. Use of District Property RequestsTony Roth

1. NBHS by Kentucky Music Week Organization

North Bullitt High School requests permission to allow the Kentucky Music Week Organization to hold an event at the school on June 19-24, 2022 from 7:00 a.m. to 5:00 p.m. They would like to use the gymnasium, CCR gymnasium, dining room, 40 classrooms (20 rooms are dedicated for Bullitt County students only). The Band Director and band students will be supervising and have sweepers for cleaning each day. North Bullitt Band Boosters will be setting up for this event June 17-18, 2022.

j. Alteration of District Property Request
1. HMS Panther PantryTony Roth

Requested is approval of a donation of construction and installation of a "Panther Pantry" at Hebron Middle School. This pantry is part of a class project and has been used by the teacher as a learning tool to increase social awareness and positively impact the homeless/displaced population in Bullitt County. 

k. Updated Fee/Membership Schedule - ElementaryTom Brillhart

Presented for the Board's review and consideration is a revised suggested fee increase for the student recorder for elementary schools. This is the only change to the instructional fees that have been previously approved by the Board.  the proposed fees shall remain in place until modified or removed by Board resolution. Per Board policy 09.15, students cannot be denied access/participation based on the inability to pay. Schools will need to seek ways to assist students with waiver of fees. 

6. UNFINISHED BUSINESS

7. NEW BUSINESS

a. Updated Position Description - School Innovative Media CoordinatorKali Ervin

BCPS Director of Communications Kali Ervin requests approval to update the job description and title for the school-level extra duty public information position. The request changes the title of the position from "School Public Information" to "School Innovative Media Coordinator" and updates the wording in the description to reflect current technology and communications verbiage and platforms. 

Approve the updated title and job description for the School Innovative Media Coordinator as presented.
b. 2022-2023 Certified Evaluation Plan (CEP)Althea Hurt

Submitted for approval is the BCPS 2022-2023 Certified Evaluation Plan. There are no new state mandates for the next school year. The only revisions are the updated schedule for summative evaluations for tenured teachers, addition of the PSEL Rubric being used as a resource for administrator evaluations, and a timeline for evaluation of certified personnel hired after the start of the school year. The plan has been reviewed by the BCPS 50/50 Committee and will be submitted to Mr. Todd Davis, Educator Licensure and Quality Division Director with the Kentucky Department of Education upon BCPS Board approval.

Approve the 2022-2023 Certified Evaluation Plan as presented.
c. 2022 Summer Paint Crew & Paint Crew Supervisor PositionsTony Roth

Permission is requested to post nine (9) painter positions and one (1) paint crew supervisor position for the district's summer painting using funds allocated in the 2022-2023 budget. The cost of the work is $30,000.00 plus miscellaneous material and resources cost of approximately $10,000. A list of painting needs is being compiled and studied by the maintenance department leadership and will be used to set the painting schedule for the summer work.

Approve the summer paint crew and supervisor positions as presented.
d. CES Summer Student Office WorkerAlthea Hurt

Crossroads Elementary School Principal Julie Wright requests to hire a student worker to answer phones and do light clerical works during summer open hours. The district currently has an approved Student Clerical Worker job description, which is compliant with Kentucky Child Labor Laws. Funding will be SBDM funds.

Approve the request to hire a Summer Student Office Worker at CES as presented.
e. Closure of TAPP Program at ROCJesse Bacon

Due to the decrease in enrollment from previous years, the teacher taking another position in the district, and the non-renewal of the Nurse Grant, it is necessary to close the Teen-Age Parenting Program (TAPP) that was housed at the Riverview Opportunity Center.  The program was a much needed program for the time and provided young parents with an abundance of support. More resources are available to families now and we look forward to putting the space to use for other programs and opportunities for students to serve current needs. Presented is the Notice of Permanent Closure for signature to be sent to Frankfort upon approval by the Board.

Approve the closure of the TAPP Program.
f. 2022 Graduation CeremoniesJesse Bacon

Requested is approval for the BCPS County-Wide graduation day to be held on Sunday, May 22nd, 2022 or Saturday, May 21st, 2022, in Broadbent Arena. Oldham County Schools currently has Broadbent Arena reserved for Saturday, May 21st; however, their last day of school is not until May 25, 2022. It is possible they will have to push its graduation to the following weekend and that will open the venue for Bullitt County to use. If they do not push its graduation, we will take option two to hold our graduation ceremonies on Sunday, May 22nd.

 

The following is the requested order and times based on a rotation schedule:

Saturday, May 21st, 2022 (Preferred)

Bullitt Central High School     11:00 a.m.

Bullitt East High School           2:30 p.m.

North Bullitt High School         6:00 p.m.

 

Sunday, May 22nd, 2022 (Option 2)

Bullitt Central High School   1:00 p.m.

Bullitt East High School        4:00 p.m.   

North Bullitt High School      7:00 p.m.

Approve the 2022 Graduation date, times and location as presented.
8. EXECUTIVE SESSION

1.As authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation. 

Recess regular session and enter Executive Session as authorized by: 1. KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation.
9. RECONVENE REGULAR SESSION

Exit executive session and resume regular session.
10. Audience Comments - Continued
11. ADJOURNMENT

Adjourn at _:__ p.m.

Draft