Agenda Report

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BULLITT COUNTY PUBLIC SCHOOLS

1040 HIGHWAY 44 EAST

SHEPHERDSVILLE, KY 40165

REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION

October 26, 2020

6:00 PM

Via Video Teleconference

https://www.youtube.com/channel/UC_H3JCCR374MLzXRioMzmuw
Facebook - https://www.facebook.com/BCPSky/

AGENDA

1. CALL TO ORDER

On March 6, 2020, the Governor issued Executive Order 2020-215, declaring a state of emergency throughout Kentucky pursuant to his power under the Kentucky Constitution and KRS Chapter 39A regarding the threats to public health presented by the Novel Coronavirus (COVID-19) pandemic.

In an Opinion issued on March 18, 2020, issued as OAG 20-05, the Kentucky Attorney General opined that at this time during the present state of emergency it is not “feasible” under KRS 61.840 to precisely identify and provide a primary physical location for a video teleconference under the Open Meetings Act at which the public may attend and view a meeting held via video teleconference, and that various other technological means by which the public may view a meeting should be provided instead until the conclusion of the state of emergency.

As a result, the Board adopted a Resolution on March 23, 2020, (see Board Order Number 2020-060) providing for all future Board meetings to proceed by video teleconference until such time as social distancing restrictions for public meetings are lifted. 

2. ADOPT THE AGENDA with the following changes:

a. Amend Superintendent's Professional Growth Plan for 2020-2021 by adding two goals.

b. Add Executive Session as authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.

Adopt the agenda as amended.
3. PRESENTATIONS
a. The Pledge of AllegianceDarrell Coleman
Image result for the pledge of allegiance
b. Review Board Team CommitmentsDarrell Coleman
c. Construction Update on the New East End Elementary School (OMES) by Mrs. Cate Noble Ward of Studio Kremer Architects
4. COMMUNICATIONS
a. Superintendent's ReportJesse Bacon

1. Board Representative Requested for the Transportation Manual Review CommitteeTony Roth

Requested is a Board member to serve on the Transportation Manual Review Committee for the 2020-21 school year.

2. January Work Session - Proposed Date Change (11th to 4th)
3. 2021 Monthly Business Meetings - Proposed Time Change to 5 p.m.
b. Other Items from the Board
5. CONSENT ITEMS

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on October 19, 2020, which is available online.
a. Financial ReportsLisa Lewis
1. Balance Sheets for All Funds
2. Monthly Summary Report for Period 3
3. AP Check Reconciliation Register
4. Detailed Paid Warrant Report
b. TravelAdrienne Usher

* All travel by commercial carrier is due to schedule/cost.

** Approved by Superintendent due to time-sensitive request. Included for ratification by the Board.

 School Group Date Event Location $ Travel by: TRIP#
BCHS Cross Country 10/30-31/20 Meet at KY Horse Park Lexington, KY -0- BOE Van & Parents 11354
MNA Students

4/20/21

State Testing Louisville, KY -0-

Jefferson Transportation

11356

BEHS Girls Golf **10/8-10/2020 State Tournament Bowling Green, KY -0- Parents 11276
Bass Fishing

**10/9-10/2020

10/30-31/20

 

11/6-7/20

12/4-5/20

Lake Cumberland State Park Tourn.

Cumberland Lake Resort Tourn.

Tournament @ KY Lake State Marina

Tournament at Laurel Lake

Jamestown, KY

Jamestown, KY

Hardin, KY

Corbin, KY

-0- Parents

11359

11360

 

11361

11362/63

c. MinutesJesse Bacon

September 28, 2020 - Monthly Meeting

October 5, 2020 - Work Session

d. Human ResourcesAlthea Hurt

1. Leaves of Absence Requests

Jill Blair - Speech Language Pathologist - District Wide - Ms. Blair’s request for approval for leave without pay in September needs to be amended to be for the dates of November 4th - November 18th, 2020.

Victoria Bratcher - Sweeper - Bernheim Middle School - Ms. Bratcher requests leave without pay for the dates of September 28th - October 29th, 2020.  She is using 6 weeks of FMLA.

Leslie DeWitt - School Psychologist - District Wide - Ms. DeWitt requests leave without pay for the dates of November 4th - December 16th, 2020.  She is using 12 weeks of FMLA.

Kaylae Price - Teacher - Cedar Grove Elementary - Ms. Price requests leave without pay for the dates of 10/27/2020 - January 11th, 2021.  She is using all her available accrual leave time.  She does not qualify for FMLA.

Tiffany Williams - Teacher - Mt. Washington Elementary - Ms. Williams requests leave without pay for the dates of November 12th - December 18th, 2020.  She is using 12 weeks of FMLA.

 
2. Entry of the Employment Records in the Minutes of Record

Employment records for both the certified and classified personnel for the period of September 2020 through October 2020 are submitted for the Board’s information and inclusion in the minutes of this meeting.

e. ContractsBecky Sexton

1. YMCA MOAs - Before & After School Programs & Summer Learning Loss Program at LJESPatrick Durham

Presented are Memorandums of Agreement with the Bullitt County YMCA for the 2020-2021 Before and After School Programs and the 2021 Summer Learning Loss Program at Lebanon Junction Elementary School. The MOA for the Before and After School Program details school sites that will be used during the 2020-2021 school year and 2021 summer sites.  The 2021 YMCA Summer Learning Loss Program at LJES is funded by the YMCA and BCPS agrees to provide building space and collaboration efforts between administration, teachers and YMCA as necessary/appropriate. The Summer Learning Loss program enrolls approximately 40 students.

2. NBHS Prom Contracts - Venue/Catering/MusicRachelle Bramlage

North Bullitt High School would like to have its prom on April 24, 2021. Presented is a copy of the facility lease agreement for the Muhammad Ali Center in Louisville, KY. The committee requests approval of Sincerely Yours Catering to provide food and refreshments for the event as well. For the event's music, a contact with Spinnin' Spencer Entertainment is also included. Revisions have been requested and final approval is pending review by the Board Attorney. (This event is contingent upon COVID-19 conditions and state/CDC guidelines at that time.)

3. Third Party Medicaid Billing ContractTroy Kolb

Bullitt County Public Schools utilizes a third party agency as a provider of the documentation platform for purposes of billing Medicaid for reimbursement costs associated with providing therapeutic and medical services. Presently, this third party is the Kentucky School Board Association (KSBA). During the summer of 2020, KSBA transitioned from the documentation platform edEDMed to CompuClaim. While the new platform was described as easy to use and time saving, our experience thus far has been the opposite. The result of this switch has caused delays in services to students due to a much more complex and tedious data input process required of the staff working in the system. The Department of Special Education requests permission to change Medicaid billing documentation platforms for BCPS from the KSBA provided CompuClaim back to ezEdMed by entering into contract with the company that owns ezEdMed, InfoHandler. The subscription agreement for InfoHandler and the LEA Provider agreement for the Kentucky Medical Assistance Program (KMAP) are presented for review and approval. These documents have been reviewed by Eric Farris. 

4. Baird Municipal Advisor Engagement ContractLisa Lewis

The Municipal Advisor Engagement Contract with Baird provides services with respect to the issuances of municipal securities, the structure of bank loans or leases, or other financing programs the district may consider in regards to the construction of a new elementary school. Eric Farris has reviewed the agreement.

5. Bullitt Co. Sheriff's Office MOA for SROSarah Smith

This Memorandum of Agreement with the Bullitt County Sheriff's Office provides BCPS with one School Resource Officer at Bernheim Middle School, Lebanon Junction Elementary School, and Nichols Elementary School. This agreement has been reviewed by Buckman Farris & Mills Law Office.

f. Permission to Accept Donations/Grant FundingBecky Sexton


School/Program Receiving Contribution

Donor

Description of Gift

Purpose

Value

Brooks Elementary School

Betty Jo Davis

Kroger Rewards Program

Donation

Supplies for Brooks and students

$390.57

Mt. Washington Middle School

Megan Hatter

Lioness Club

Donation

As needed for programming

$499.00

Shepherdsville Elementary School

Traci Gould

Journey Christian Church

Donation

Outdoor Classroom Setting

$3,600

Bullitt East High School

Business - Nathan Tackett

Donors Choose

Donation

Better, Faster, Stronger Computers

$500.00

Shepherdsville Elementary School

Special Education

PTO

Donation

Raz Kids to help with Reading

$209.95

Bullitt Lick Middle School

Jennifer Vittitoe

Kentucky ASAP Region 6

Grant

Red Ribbon Week

$500.00

Bullitt East High School

Business - Nathan Tackett

The City of Mt. Washington

Donation

Conference Table for 334 Business class

$1,095.00

Bullitt Central High School - Business Department

Julie Hart

Donors Choose

Donation

Products to be used for the store Ipad and Stand

$621.00

Bullitt East High School

Kari Stewart

Lagermann Foundation

Grant

To Purchase items for the PBIS Store

$500.00


ATC - Lee Barger

Jefferson Community and Technical School

Donation

Miniature CNC Machines to be used by ATC students

$3,000.00


Bernheim Middle School

Tiffany Jenkins & Josh Cravens

KYASAP

Grant

Red Ribbon Week gift card awards

$500.00

Bullitt Lick Middle School

Tiffany Jenkins & Jennifer Vittitoe

KYASAP

Grant

Red Ribbon Week gift card awards

$500.00

Bullitt County FRYSC’S

KYASAP

Grant

Red Ribbon Week gift card awards

Different amounts for different centers


Bullitt East High School

Christina Minton

Melanie Britt

Delta Dental

Donation

Student activities

$1,000.00

Bullitt East High School

Wrestling

BE Wrestling Boosters

Donation

Wrestling equipment

$1,170.00


Maryville/Overdale FRC

Southeast Christian Church

Donation

Water bottles for students

$375.00

g. 2021-2022 School Calendar CommitteeRuth Esterle

It is required by KRS 158.070: Policy 8.3, School Calendar; and the Contract with the Bullitt County Education Association (BCEA) that the Board approve the 2021-2022 District Calendar Committee. The Committee shall consist of:

  • One (1) School District Principal (Danny Clemens, BAC/ROC)
  • One (1) District office administrator other than the Superintendent (Ruth Esterle, Director of Pupil Personnel)
  • One (1) member of the Board (Debby Atherton)
  • Two (2) parents of students attending a school in the district (Angela Towles, parent of student at NBHS & Lynn Choate, parent of student at SES)
  • Three (3) certified members as appointed by BCEA (Brook Bell, SES; Melissa Williams (Beatty), BCHS; and Doug Osborne, MWMS)
  • BCEA President (Kimberly Ludwig, Bullitt Central High School)
  • Two (2) District classified employees, elected by classified staff (Angie Troutman (Central Office) and Carly McClintock (Central Office))
  • Two (2) community members from the local chamber of commerce, business community or tourism commission (Sharon Bryant, YMCA & Anita Stump, Bullitt County Chamber of Commerce)

The District Calendar Committee, after seeking feedback shall recommend school calendar options to the Superintendent for presentation to the Board. The Committee's recommendations shall comply with state laws and regulations, District Policy, the Contract with BCEA and consider the economic impact of the school calendar on the community and the state. 

6. UNFINISHED BUSINESS

7. NEW BUSINESS

a. Updated Job DescriptionsAlthea Hurt

Presented are updated job descriptions for the positions of Principal, Assistant Principal, Classroom Teacher, and Guidance Counselor. Updates/Revisions include: removal of KERA, addition of a Physical Demands chart, Addition of the Terms of Employment for each position, addition of an Evaluation Statement, and addition of the BCPS logo.

Approve the updated job descriptions as presented.
b. Bus Purchases for 2020-2021Tony Roth

District Transportation Director Tony Roth requests permission to purchase a total of seven (7) propane school buses for the 2020-2021 school year. Five (5) of the buses are regular 72-passenger school buses with luggage compartments. Two (2) buses are 52-passenger special needs buses with a luggage compartment, air conditioning, and extra seats. The total purchase price for the seven (7) buses is $719,419.00. The budgeted allowance for bus purchases for the 2020-21 school year is $709,168.00. The total for these seven (7) buses can be attributed to the purchase of the second Special Needs bus. Transportation will have sufficient funds to pay the increased amount. 

Approve the request to purchase seven (7) school buses as presented.
c. 2020-2021 Early Entrance StudentsPatrick Durham

In accordance with Bullitt County Public School Procedure 09.121 AP.21, it is required to recommend the acceptance of Early Entrance Kindergarten students to the Board of Education. The following students are being recommended for early entrance: Avery Millard, Luke Montgomery, and Finlee Prasertsaeng. In addition, it is also requested the acceptance of the following students for Early Entrance to Kindergarten by waiving BCPS Policy: Skylar Stone, Bryce Welker, and Mason Welker.

Approve the request for Early Entrance Kindergarten for the six students as presented.
d. Early Graduation Request - Nevaeh RobinsonRachelle Bramlage

Bullitt East High School senior Neveah Robinson requests an early graduation. She is academically ready and has completed the classes within the Allied Health pathway., earned her MOS certification, and passed her civics assessment. She will need to pass this semester's classes she has with JCTC by January 15, 2021 in order to meet the graduation requirements laid out in the district's Graduation Policy 08.113. Neveah wishes to continue working to save money and begin her college classes at the University of Louisville in the fall of 2021.

Approve the request for Neveah Robinson to graduate early as presented.
e. Superintendent's Professional Growth Plan for 2020-2021Jesse Bacon

The Board approved the Superintendent's Evaluation Process at the September 28, 2020 Board meeting. Mr. Bacon has completed the Formative Assessment Document which considered his own preliminary opinion on the 44 indicators that make up the 7 superintendent standards. Based on his self-evaluation, the Board's feedback on the survey, and his Summative Evaluation last year, listed below are two goals as part of the SPGES leadership plan - also known as a growth plan.

 

  • Cultivate an inclusive, caring, and supportive school community that promotes the academic success and well-being of each student: As the circumstances surrounding the virus have caused us to be flexible in our approach to service students, I want to ensure that there are multiple avenues for stakeholders to give input and feedback on our approach. Some strategies that I plan to implement are (a) continuing to be visible in schools, (b) develop Superintendent Advisory Groups (faculty, staff, student, and parent) to meet quarterly throughout the year to garner feedback, and (3) further utilize Thought Exchange to build consensus and bring out common ideas.

 

  • Focus on strategic allocation of resources: Though the district allocates resources effectively, we must become even more strategic as we face an increase in expenses due to COVID 19 and a certain Budget Reduction. As we continue to work through our Key Process Teams, the district budget must be driven by data collected on the needs, goals, and aspirations of our students.

 

We will review progress on these items in executive session at the November and March regularly scheduled board meetings and through the weekly update. In June the Board will complete the SPGES Summative Evaluation for public release. 

Approve the Superintendent's Professional Growth Plan for 2020-2021 as amended.
8. EXECUTIVE SESSION

As authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.

Recess regular session and enter executive session as authorized by KRS 61.810(1)(c)to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.
9. RECONVENE REGULAR SESSION
Exit executive session and resume regular session.
10. ADJOURN

Adjourn at _:__ p.m.

Draft