* All travel by commercial carrier is due to schedule/cost.

This BG-4 Contract Closeout Form is for Marrillia Construction for the Bullitt Central High School College and Career Center Project BG 12-142. The original construction cost for this project was $10,024,650.64 with a Purchase Order amount of $4,683,724.36. The Change Orders to Marrillia's contract totaled $281, 567.92 and Change Orders to the Purchase Orders totaled ($54,292.48) to bring the total amount for this BG-4 to $14,935,650.44.

This BG-4 Contract Closeout document is for Caliber Construction LLC for site work completed in front of Maryville Elementary School facing John Harper Hwy. The total cost of this contract is $16,000.00 and there were no change orders.

This is an emergency Change Order #11, in the amount of $22,000.00, for unsuitable soil at Bullitt Lick Middle School. On Friday, July 20, 2018, a proof roll was performed before asphalt can be placed for the new road at Bullitt Lick. It was discovered that additional undercutting is required, due to poor soil, before the placement of asphalt. The unit price in EH Construction's contract is $55.00 per cubic yards and it is anticipated to be 400 yards of undercutting. This will change EH Construction's contract from $9,486,323.88 to $9,508,323.88.

Submitted to the Board for approval are the following leave of absence requests:

Mary Banks – Lunchroom Monitor – Shepherdsville Elementary School – Ms. Banks requests leave without pay for June 7^th, 2018.  She does not earn accrual leave time.  She had a non-medical issue.

Jackie Brock – Cook/Baker – Pleasant Grove Elementary School – Ms. Brock requests leave without pay for the date of June 6^th, 2018.  She has used all her accrual leave time.  She had a medical issue.

Andrea Collins – Lunchroom Monitor – Brooks Elementary School – Ms. Collins requests leave without pay for the date of June 6^th, 2018.  She does not earn accrual leave time.  She had a medical issue.

Karen Holmes – Data Manager – Bullitt Central High School – Ms. Holmes requests leave without pay for June 6^th, 2018.  She has used all her available accrual leave time.  She had a medical issue.

Kelly Holsclaw – Teacher – Mt. Washington Middle School – Ms. Holsclaw requests a leave without pay for the 2018/2019 school year.  She has a medical issue.

Pamela Jenkins – Cook/Baker – Zoneton Middle School – Ms. Jenkins requests leave without pay for the dates of May 21^st, 2018 and June 8^th, 2018.  She has used all her accrual leave time.  She had a non-medical issue.

Kristi Miller – Bus Driver – Transportation – Ms. Miller requests leave without pay for the dates of May 8^th, May 13^th and May 15^th and June 8^th, 2018.  She does not qualify for FMLA and used all her available accrual leave time.  She had a medical issue.

Marcia Munnion – Bus Driver – Transportation – Ms. Munnion requests leave without pay for June 5^th, 2018.  She has used all her available accrual leave time.  She had a medical issue.

Erica Walker – Teacher – Freedom Elementary – Ms. Walker requests leave without pay for the date of June 7^th, 2018.  She has used all her available accrual leave time.  She had a non-medical issue.

Judy Wyatt – Lunchroom Monitor – Pleasant Grove Elementary School – Ms. Wyatt requests leave without pay for the date of June 8^th, 2018.  She does not earn accrual leave time.  She had a non-medical issue.

The revised Employee Handbook for the 2018-2019 school year will be available for viewing on the district website and available in "hard copy" upon request. The acknowledgement page will be sent to all employees via the TalentEd Records system to be signed electronically and filed in individual personnel files. 

Submitted are Memorandums of Agreement for Bullitt County law enforcement agencies listed below to allow officers and School Resource Officers access to schools for routine school walk-throughs in everyday situations and in the event of an emergency. Eric Farris has reviewed the agreements.

Presented are Memorandums of Agreement with the local law enforcement agencies listed below. This collaborative working relationship is important to ensure the safety of students and staff and a rapid law enforcement response in the event of an emergency. These agreements have been reviewed by Eric Farris.

The Mt. Washington Police Department will provide SRO services to Bullitt East High School, Mt. Washington Middle School, Eastside Middle School, Pleasant Grove Elementary, Mt. Washington Elementary, Old Mill Elementary and Crossroads Elementary.

The Department of Facilities requests approval to conduct a surplus auction on August 25, 2018, at 9 a.m. Submitted is a contract with Auctions ASAP for professional services. The terms consist of the district paying a commission of 15% of the gross sale price and all advertising expenses. Additionally, there will be a 10% buyer's premium added to the price of all items that will benefit the district. Auctions ASAP will prepare and submit all advertising to the respective media sources through Landmark newspapers, social media advertisement, direct mail, Auction ASAP's website and other auction websites.

The District utilizes EPES School Accounting Software for recording activity in the School Activity Funds. The Finance Department also has a license and can look at real time information to assist a school if there is an issue. The renewal cost is $147 per school.

The Family Resource Center at Maryville and Overdale Elementary Schools would like to enter into an agreement with Verizon for data service. This will allow the FRC Coordinator more flexibility when making home visits and other needs that take her outside the boundaries of the school. This expense will be paid with FRC funds.

These agreements with the Ohio Valley Educational Cooperative (OVEC) authorize the sale of bulk meals by BCPS to OVEC for early head start and TAPP program participants. The agreement is a prototype document required by KDE's School and Community Nutrition as part of OVEC's participation in the Child and Adult Care Food Program (CACFP).

The Maintenance and Support Agreement with Safran MorphoTrak is required to utilize the electronic fingerprint system. The district has experiences a much quicker turnaround time for receiving criminal background check results with this system which is very beneficial in the hiring process.

Presented are contracts from agencies with whom the Special Education Department conducts business each year. Continuation of the contracts/services is requested.

This agency provides qualified substitutes for the educational interpreters employed by the district. Educational interpreters provide access to the curriculum for students who are deaf or hard-of-hearing.

This agency provides instruction in workforce training and life skills through a community-based job coach program to prepare students with disabilities to reach their post-secondary goals. These are typically students with moderate to severe cognitive disabilities, or other significant disabilities, who are not likely to pursue higher education. The job coaches work directly with students both at school and in job sites to explore interests, develop job readiness, and to practice the soft skills required to maintain employment.

This agreement establishes the provision of therapeutic mental health and behavioral health services, staff training, classroom behavioral assessments, and consultation in order to enhance students' educational experiences by assisting students in building skills to improve negative attitude behaviors, or inadequate social functioning related to learning, and promoting an optimal level of interpersonal skills for students.

The partnership between the Kentucky Higher Education Assistance Authority, Kentucky Campus Compact, and BCPS has completed its third year. This Memorandum of Agreement between all there parties will begin on September 1, 2018, and conclude on June 30, 2019. Kentucky College Coaches is an AmeriCorp initiative that will place college graduates in high schools to provide mentoring and hands-on advising to help students and families understand college readiness and the path to post-secondary education. North Bullitt High School is the host for the AmeriCorp Kentucky College Coach. The coach will work with disadvantaged students who would not typically go to college or do not understand the process of how to get to college. The coach will mentor 15 students per grade level focusing on the importance of grades and applications. Throughout the school year, the coach will report to AmeriCorp Kentucky College, updating on the progress of these students. The Kentucky Higher Education Assistance Authority will cover the expense for the coach's time and effort.

The Memorandum of Agreement with Eastern Kentucky University proposes a dual credit program for the student within the aviation program for the 2018-2019 school year. Two courses will be offered through the EKU online Blackboard Learning System: AVN 150-Introduction to Aviation and AVN 170- Introduction to Unmanned Aircraft Systems. Students must meet all EKU entrance requirements prior to the start of their coursework based on the admission requirements for dual credit as outlined by the Dual Credit Program Guidelines specified in the current EKU Undergraduate Catalog. Students will be charged the KY Dual Credit Scholarship rate of one-third of one house at the KCTCS rate, which is $53 per credit hour for 2018-2019.

If the district has difficulty filling teaching vacancies this year, Proximity Learning can provide certified teachers who will teach our students virtually. This service was used during the 2015-2016 school year for a Spanish teacher at MWMS. The Education Professional Standards Board (EPSB) verified that virtual learning is acceptable for instructional purposes. If this option is utilized, a certified substitute teacher in the classroom on a daily basis for supervision purposes as well as instructional purposes. Funding is available through the general fund.

The grant awarded is $54,000 to purchase occupational and physical therapy equipment and curriculum for special needs students.

The Church of the Crossroads requests permission to continue use of Mt. Washington Elementary School's gymnasium and classrooms 75, 66, and 111 for church service on Sundays from 8:00 a.m. to 12:00 p.m. from the dates of August 5, 2018, to July 31, 2019. This will be its second year. If the congregation continues to grow and they request more space, Principal Julie Leston will coordinate with the Maintenance Department. The Application and Agreement Form and Liability Insurance Certificate are provided.

The Department of Facilities has submitted lists of electronic items to be declared surplus. With approval, these items will be sold at auction or recycled per district policy.

According to new regulations 702 KAR 1:170 Section 3, school districts are now required to publicly acknowledge a review of the Data Security and Breach Notification Best Practices Guide. This information has been shared with administrative staff. All users of the district email or user accounts will receive this information twice a year.

Submitted are the 2018 KSBA Annual Policy Updates that have been reviewed by Central Office Leadership Staff. The requested additions and/or modifications have been revised to suit the needs of the district. 

The Treasurer for the Bullitt County Board of Education serves a one-year term and is appointed each year by the Board. For the past several years, the Director of Finance has been appointed Treasurer as the job duties assigned to the Treasurer position are the responsibility of the person serving in the Director's role. It is recommended to appoint Lisa Lewis, Director of Finance, as the Treasurer for the Board for the upcoming fiscal year. 

The producer and film crew of the movie Catching Fire are creating a sequel, Catching Fire 2, and will be filming in the Regional area. Pending Board approval and receipt of all the appropriate documentation, the film crew would like to use Bullitt Central High School's football field and students for the movie. The filming would take place on Monday, August 27th, and Tuesday, August 28th. Each day of filming will last approximately 14 hours were students may be pulled out during the school day as well as after-school taping, particularly the football team. If approved, all students (and their parents/guardians) who are being videotaped will be required to execute 3 documents: the Board Policy Public Consent Form (09.14 AP.251), a letter created by  Eric Farris at Buckman, Farris, and Mills, and a letter to the producer for the use of the taping for the production of the film only.

Board Policy 05.3 only allows for rental of school facilities to non-profit organizations. Mustard Seed Entertainment, the company producing the film is a for-profit organization. For that reason, Bullitt Central High School is requesting that the board waive condition 2 of the rental application and contract, under policy 05.31.  All other conditions of the rental application and contract would remain in effect.

To waive condition 2 of Policy 05.31, the Board must at least consider:

•  The legality of waiving Board policy;

• If District goals will be advanced by the waiver

• If student outcomes will be promoted

• If District uniformity is required in the circumstances under consideration; and/or

• If the larger interests of the public will be served