Agenda Report

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BULLITT COUNTY PUBLIC SCHOOLS

1040 HIGHWAY 44 EAST

SHEPHERDSVILLE, KY 40165

REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION

June 18, 2018

6:00 PM

Frank R. Hatfield Administrative Center
1040 Highway 44 East
Shepherdsville, KY 40165

AGENDA

1. CALL TO ORDER
2. ADOPT THE AGENDA with the following changes:

Add to Consent Items –

  1. Human Resources - Leave of Absence Request for Christy Wallace
  2. Contracts – Educational Recovery Specialist MOA
  3. Posthumous Diploma for Noah Richardson, BCHS
Adopt the agenda as amended.
3. PRESENTATIONS
a. The Pledge of AllegianceDebby Atherton
Image result for the pledge of allegiance
b. Review Board Team CommitmentsDebby Atherton
c. Reminder to Register to Address the BoardJohn Roberts
d. Benefits of the National Guard - Staff Sergeant Schelee BurkettLee Barger
e. BLMS Renovation/Addition Update by Cate Noble Ward of Studio Kremer Architects
4. COMMUNICATIONS
a. Audience Comments
b. Superintendent's Report

c. Other Items from the Board
5. CONSENT ITEMS

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on June 12, 2018, which is available online.
a. Financial ReportsLisa Lewis
1. Balance Sheets for All Funds
2. Monthly Summary Report for Period
3. AP Check Reconciliation Register
4. Detailed Paid Warrant Report
b. Bids

1. Request to Bid SFS Pest Control ServiceAngela Voyles

Per Regulation CFR 210, all procurement for school food service child nutrition programs operating under the authority of the United States Department of Agriculture (USDA) must adhere to free and open competition. In accordance with this guidance, SFS requests permission to solicit bids for Pest Control Service for the cafeterias for the 2018-2019 school year with an option for a one-year renewal. SFS will collaborate with the Director of Facilities and the Supervisor of Maintenance to develop product and service specifications to ensure all departmental needs are met. 

c. TravelAdrienne Usher

* All travel by commercial carrier is due to schedule/cost. Cost amount listed is the direct fee to student.

 School Group Date Event Location $ Travel by: TRIP#
Bullitt Central H.S. Volleyball Team 8/14/18 South Oldham H.S. Crestwood, KY -0- Jefferson Transportation 8479
9/4/18 Nelson County H.S. Bardstown, KY -0- Jefferson Transportation 8480
Football Team 10/26/18 Bowling Green H.S. Bowling Green, KY -0- Shockey Tours 8429
Bullitt East H.S. FBLA 7/17-19/ 2018 FBLA Camp @ Lake Cumberland 4-H Center Nancy, KY -0- BOE Van 8493
  FFA  7/16-20 /2018 FFA Camp Hardinsburg, KY $150 BOE Van 8502 
  Girls Basketball  6/24/18 Summer Games Evansville, IN -0- BOE Vans 8499
North Bullitt H.S. JROTC 9/4/18 University of Kentucky Campus Lexington, KY -0- Miller Transportation 8496
Zoneton Middle 8th Grade 4/15-19/18 Capitol, Library of Congress, Smithsonian Museums, Arlington National Cemetery, etc. Washington, DC $995 Blue Grass Tours 8500
d. MinutesKeith Davis

1. May 21, 2018 - Regular Monthly Meeting
e. Construction ItemsBret Highley
1. CO #1, BCHS - Unused Funds - Pieratts

Deductive Change Order #1, in the amount of ($663.00), is for the unused funds from Pieratts, vendor. This change order changes the Direct Purchase Order from $16,074.00 to $15,411.00.

2. BG-4 BCHS - Harshaw Trane Temperature Control Replacement
The BG-4 Contract Closeout Form for BG 12-142 is for work completed by Harshaw Trane on the temperature control replacement at Bullitt Central during the addition/renovation work. The total cost for this portion of the project is $225,285.00. There were no Direct Purchase Orders or change orders for this work.
3. BG-4 MWES - Smith's Laminating

This BG-4 Contract Closeout Form is for Smith's Laminating for the extra storage cabinets in all classroom as requested by Principal Terri Lewis on the Mt. Washington Elementary School Addition/Renovation Project. The cabinetry at the school was not adequate nor consistent with recent projects. The total cost of this part of the project is $49,800.00. There were no Direct Purchase Orders or Change Orders for this work. 

4. CO #1, BLMS Project - Atlas Companies

Deductive Change Order #1, in the amount of ($8,946.12), is for furniture removed from the scope of work as requested by Principal Kevin Connors and the BLMS Library Media Specialist. This will change the amount for Purchase Order #1813103 from $454,355.00 to $445,408.88.

5. CO #9, BLMS - Faucets

Presented is Change Order #9 in the amount of $1,475.97. On May 23, 2018, Superintendent Davis gave emergency approval for this change order in order to keep the BLMS project moving forward. BCPS plumbers brought to attention the need to upgrade the faucets from the BLMS project due to problems with the faucets recently installed at Maryville Elementary and Mt. Washington Elementary Schools. Of the 58 faucets installed, 48 already had service issues. This will change EH Construction's contract amount from $9,478,597.91 to $9,480,073.88.

f. Human ResourcesJennifer Wooley

1. Leaves of Absence Requests

Sherry Anderson – Cook/Baker – Maryville Elementary – Ms. Anderson requests that her previously approved leave without pay be changed from May 25, 2018 to June 8, 2018.  She has a medical issue.

Mary Banks – Lunchroom Monitor – Shepherdsville Elementary – Ms. Banks requests leave without pay for May 17, 2018.  She does not earn accrual leave time.  She had a medical issue.

Jackie Brock – Cook/Baker – Pleasant Grove Elementary – Ms. Brock requests leave without pay for May 7 and 21, 2018.  She has used all her available leave time.  She had a medical issue.

Angela Castelli – Teacher – Overdale Elementary – Ms. Castelli requests leave without pay for a half day on May 23, 2018 and a full day on May 24, 2018.  She does not qualify for FMLA. She had a medical issue.

Joseph Cichan – Lunchroom Monitor – Old Mill Elementary – Mr. Cichan requests leave without pay for the dates of May 1–3, 2018.  He does not earn accrual leave time.  He had a medical issue.

Gregory Homeister – Bus Driver – Transportation – Mr. Homeister requests leave without pay for the dates of May 14–20, 2018.  He has used all his accrual leave time.  He had a medical issue.

Karen Homeister – Bus Monitor – Transportation – Ms. Homeister requests leave without pay for the dates of May 14– 15, 2018.  She has used all her accrual leave time.  She had a medical issue.

Dana Hood – Cook/Baker – Lebanon Junction Elementary – Ms. Hood requests leave without pay for the dates of April 30, May 1, 8, 23 and 25, 2018.  She had a medical issue.

Pamela Jenkins – Cook/Baker – Zoneton Middle School – Ms. Jenkins requests leave without pay for the dates of April 30–May 3, 2018.  She has used all her available leave time.  She had a medical issue.

Angela Krogulski – Lunchroom Monitor – Zoneton Middle School – Ms. Krogulski requests leave without pay for May 14-15, 2018.  She does not earn accrual leave time.  She had a medical issue.

Ellen Mast – Lunchroom Monitor – Maryville Elementary – Ms. Mast requests leave without pay for May 25, 2018.  She doesn’t not earn accrual leave time.  She had a medical issue.

Alura Maulden – Bus Driver – Transportation – Ms. Maulden requests leave without pay for the dates of March 9-10, May 9, 16–18, 2018.  She has used all her accrual leave time.  She had a medical issue and a non-medical issue.

Jessica McNeese – Lunchroom Monitor – Mt. Washington Elementary – Ms. McNeese requests leave without pay for May 15, 2018.  She does not earn accrual leave time.  She had a non-medical issue.

Michael Neutz – Teacher – Roby Elementary – Mr. Neutz requests leave without pay for the dates of May 10–June 11, 2018.  He has used all his accrual leave time.  He has a non-medical issue.

Tammy Reed – Teacher – Old Mill Elementary – Ms. Reed requests leave without pay for the dates of December 7, 2018, February 21–22, 2019, and March 21–22, 2019.  She will have used all her available accrual leave time.  She has a non-medical issue.

Denica Sanders – Food Service Manager – Bullitt Lick Middle School – Ms. Sanders requests leave without pay for April 27, 2018, for a medical issue and May 3, 2018, for a non-medical issue.  She has used all her available accrual leave time.

Stephanie Thomas – Lunchroom Monitor – Roby Elementary – Ms. Thomas requests leave without pay for May 8-18, 2018.  She does not earn accrual leave time.  She had a non-medical issue.

Joyce Wine – Bus Driver – Transportation – Ms. Wine requests that her previously approved leave without pay be extended from May 25, 2018 to June 1, 2018.  She has used 12 weeks of FMLA.

Douglas Witten – Teacher – Bullitt East High School – Mr. Witten requests leave without pay from May 15–June 15, 2018.  He has used all his available accrual leave time.  He has a medical issue.

Brenda Worner – Instructional Assistant – Mt. Washington Middle School – Ms. Worner requests leave without pay for the dates of May 17-18, 2018.  She has used all her available accrual leave and doesn’t qualify for FMLA.  She had a medical issue.

Brittany Ziminski – Instructional Assistant – Old Mill Elementary – Ms. Ziminski requests leave without pay for the date of May 25, 2018.  She has used all her available accrual leave.  She does not qualify for FMLA.  She had a medical issue.

ADDENDUM:

Christy Wallace – Resource Teacher – Pleasant Grove Elementary – Ms. Wallace is requesting leave without pay for the 2018/2019 school year for child-rearing. 

2. Entry of the Employment Records in the Minutes of Record

Employment records for both the certified and classified personnel for the period of May 2018 through June 2018 are submitted for the Board’s information and inclusion in the minutes of this meeting.

g. ContractsBecky Sexton

1. Multi-Purpose Community Action Agency, Inc. MOUPat Smith-Darnell

The Memorandum of Understanding with the Multi-Purpose Community Action Agency allows the sharing of information on families and individuals that are seeking or receiving services from that agency. This information will facilitate the identification and assessment of needs and allow assistance and services to be provided to families and individuals in an efficient, effective and timely manner. Information will only be released following completion of an Authorization to Release Information form. Eric Farris has reviewed these items.

2. Bullitt County Health Department Business Associate AgreementLesa Howell

To facilitate the exchange of services and confidential information with the Bullitt County Health Department, approval to execute the confidentiality agreement is necessary. This confirms both parties' adherence to the privacy requirements of the Federal Health Insurance Portability and Accountability Act of 1996 (HIPPA). This contract remains unchanged from the 2017 review by Eric Farris. 

3. Bullitt County Health Department Contract for Hepatitis B VaccinationLesa Howell

This contract will allow the vaccination series for Hepatitis B to be offered to district employees as in the past. As a continued cost savings measure, payment for the serum and injection will be collected at the time of service rather than being billed separately or upfront, as that was becoming costly and potentially wasteful. There is a savings for $6 per injection with this contract. Funding for the provision is included in the health service budget for the upcoming school year. 

4. Temporary Nursing Services for Out-of-State Field TripsLesa Howell

Presented is a blanket contract for health services if required by students that are out of state on school sponsored trips and the determination regarding states' delegation requires licensed medical services. Board approval will allow the District Health Coordinator to contract with out-of-state nursing agencies when necessary. This contract was developed and recommended by Eric Farris. 

5. Independent Nurse ContractorsLesa Howell

Presented are blanket contracts with Independent Nurse Contractors for the 2018-2019 school year in order to meet all requests for health services in a timely manner. These guidelines are set within KRS 156.502 (Health Services in School Setting). The contracts are developed within the scope of practice for an RN and LPN licensure. The cost of service will not exceed the budget allowance as designated in the health service budget for the upcoming school year. 

6. Solution Tree MOAAdrienne Usher

The Memorandum of Agreement with Solution Tree allows continuation of the PLC work started in the 2017-2018 school year. The total cost of all Solution Tree services is $74,450 which is budgeted for the 2018-2019 school year. The Student Learning budget will cover $50,000 and Title II funds will cover the remaining $24,450. 

7. University of Louisville MOALee Barger

The Memorandum of Agreement with the University of Louisville will provide post-secondary opportunities for students enrolled in the Teaching and Learning Pathway. 

8. KHEAA / KYCC MOALee Barger

The Memorandum of Agreement between the Kentucky Higher Education Assistance Authority (KHEAA), Kentucky Campus Compact (KYCC), and BCPS for the 2018-2019 school year assures each agency will work together to improve access to higher education for students and parents. 

9. Microsoft Software Amendment to ContractJim Jackson

This year Microsoft made several major changes to the licensing model for the state of Kentucky, which in turn changes the district's agreement.  The new licensing model resulted in additional licensing cost; however, Microsoft has agreed to allow the district to remain at the existing pricing structure for the next year. This will also fall within the amount budgeted for the coming year. The increased cost will be budgeted for the 2019-2020 school year. This new version called A3 includes additional security features, Minecraft Education, and automatic password reset. This contract will expire in 2020.

10. PSST AgreementsLisa Lewis

The district utilizes PSST, a software and development firm, to provide various software programs to support integration within various systems such as MUNIS: KEEIS Consortium Partnership ($5,875), AESOP BDIA Subscription ($11,176), and Affordable Care Act (ACA) Subscription ($9,187.50). Permission to renew these agreements is requested.

11. Farm Lease for Twin Eagles PropertyLisa Lewis

This Farm Lease is with Larry Butler to utilize the newly acquired piece of land known as the Twin Eagles tract for agricultural purposes.

12. BCATC Principal Reimbursement MOU & ContractLisa Lewis

The Memorandum of Understanding and Contract with the Kentucky Department of Education reimburses a portion of the ATC Principal salary. The reimbursement amount for FY 19 is $71,635. A component of the agreement is for Bullitt County Public Schools to provide a teaching position with the employee remaining under the authority of KDE. 

13. Navy National Defense Cadet Corps Program Agreement - BEHSRachelle Bramlage-Schomburg

Presented is an agreement to establish a Navy National Defense Cadet Corps Program at Bullitt East High School. The contract has been reviewed by Buckman, Farris & Mills.

14. Amendment to Service Agreement with Harshaw Trane for the Water Treatment Programs - District WideMark Mitchell

This amendment covers the water treatment services related to North Bullitt's College and Career Center that were inadvertently left off of the agreement approved in May 2018. After consulting with Harshaw Trane, this will increase the cost of the programs by $1,285.00, bringing the total cost of these services to $11,644.00. Funding is found in the FY19 budget in 0352 - Other Technical Services. Eric Farris has reviewed the agreement as to form and legality.

15. Common Carrier Contracts - Miller Transportation & Jefferson TransportationJoe Shepherd

Contracts with Miller Transportation and Jefferson Transportation provides a resource to cover bus routes as needed for the 2018-2019 school year.

16. Educational Recovery Specialist MOALisa Lewis

This Memorandum of Agreement with the Kentucky Department of Education is for Ms. Stacy Crawford Bewley to serve in the Educational Recovery Specialist (ERS) program for fiscal year 18-19. Ms. Bewley currently serves as a special education teacher at Bullitt Central High School.

h. Permission to Accept Donations/Grant FundingBecky Sexton

 

1. Annual List of Grant Funding OpportunitiesAshley Byrum

Grant Writer Ashley Byrum requests permission to apply for and accept any future grant funding from the foundations and agencies included on the annual list of on-going and frequent funding agencies. The annual list of grant foundations and agencies has been reviewed and revised by Director of Finance Lisa Lewis, Federal Programs Coordinator Stephanie Bonnett, Assistant Superintendent for Support Services Becky Sexton, and District Grant Writer Ashley Byrum. 

 

Agency

Description

Bullitt Alternative Center-Dept. of Juvenile Justice-Chapter I (N & D)-Educational Collaborative State Agency Children

Provides treatment services for pre-delinquent and delinquent middle & high school students

Community Education

Assistance with salary to conduct a Community
Education Program

OVEC-ECS

Discretionary money/services for students with disabilities

21st Century Community Learning Centers

Apply for continued funding for existing learning center and funding for new centers

WHAS Crusade for Children

Apply for funds for services and equipment for students with disabilities

Champion Grant

Provides drug, alcohol, tobacco, and violence prevention activities

Community Technology Centers

To apply for alone, or partner with a university, other school system, or state agency to bring expanded technology to our communities

Metro United Way

Provides funding for special programs, including the TAPP program and other FRC/YSC Programs

Kentucky Department of Education Read to Achieve

Competitive grant to elementary schools to support teachers in implementing reading models that address primary students who are reading at low levels

Substance Abuse and Mental Health Services Administration Drug-Free Communities Program

Competitive federal grant to assist schools and communities in drug education and prevention strategies

Summer Food Service Program

Provides lunch for youth during summer

Child Abuse Prevention

After school programs for children that are on free or reduced lunches or have been mistreated

Kentucky Arts Council

Bringing professional artists into Kentucky Schools and providing transportation for students to various arts productions

Artists in Residence

Provides for an artist to work with children and assist the schools in Arts & Humanities curriculum

Laura Bush Grant

Provides books for the library

Readiness and Emergency Management Response Grant

To strengthen emergency response and crisis management plans, incl. training

National Gardening Association

Youth Garden Grants, Room o Grow Grants, Kids Growing Dutch Bulbs

UPS Foundation

Grants for Educations

Best Buy Community Foundation

Teach Awards; grants for after school programs and technology

Coordinated School Health Grants

Enhance Public School Health Programs

Enhancing Education Through Technology

Professional development, upgrading school technology, student technology leadership program

Mental Health/At Risk Student Grant

Funding for programming (friend factor) for targeted at-risk students

Fund for the Arts

Various art related programs and transportation to performances

Reading Recovery Teacher Leader Funds

Pay a Reading Recovery Teacher Leader in the district

Kentucky Book Fair, Inc.

Library collection grants

Lowe's Charitable and Educational Foundation

Outdoor classrooms

Kentucky Historical Society's Heritage Education Project

Promote Kentucky History

Commonwealth of Kentucky's Waste Tire Market Development Crumb Rubber

Promotes the use of recycled waste tires for athletics fields and playgrounds

National Endowment for the Humanities We the People Bookshelf

Books and supplementary materials for public school libraries

Target Stores community giving grants

For educators who need money to further their program goals

MAC grants through the McDonald's foundation

Support teacher initiatives in the classroom

Supplemental Education Services

Funds to assist with after school tutoring

Kentucky Department of Education Mathematics Achievement Fund Grant

Intervention programs in mathematics for primary program

Alliance Skills

Funds to pay for workplace supplemental education of local business employees

Kentucky Center for Math Coaching Project

Training for coaches in working with teachers of mathematics

Adolescent Literacy Coaching Project

Training for curriculum specialists and money for stipends and materials

Scaling up Math Program

Training and materials for implementation of pre-kindergarten math interventions

Kentucky Department of Education Math & Science Partnership Programs

Improve math and science teaching through professional development

American Dental Association Samuel Harris Fund

Children's dental health grants

Take Action: Healthy People, Places, & Practices in Communities Project

Promote physical activity, nutrition, preventive screenings and/or making healthy choices

Community Collaboration for Children and KIPDA Caregiver Program

Rural Regional Fatherhood Initiative mini-grant and grants to Family Resource Center to plan activities for grandparents raising grandchildren

Mattel Children's Foundation Domestic Grant making Program

The Mattel Children's Foundation will award grants under the Mattel Domestic Grant making Program, which benefits youth-serving organizations

Office of Safe and Drug-Free Schools

Elementary and Secondary School Counseling Program

General Mills

"My Hometown Helper" grants

VSA Arts of Kentucky

Provides mini-grants for implementation of arts and cultural programs in schools

University of Louisville

Universal design for Learning grants to address students who 'fall between the cracks'

Governor's Office of Energy Policy and Kentucky NEED Project

Mini grants for the Change a Light, Change the World Campaign for Earth Day and school energy conservation tips

The Home Depot

Outdoor classrooms

Dept. for Homeland Security

Funds to upgrade school bus radios to FCC standards

American Honda Foundation

Youth education with a specific focus on the STEM (science, technology, engineering, and mathematics) subjects in addition to the environment

Target

Early childhood reading; field trips; and arts

Wal-Mart

Scholarships and teacher honors, grants for community engagement

Kentucky Educational Collaborative for State Agency Children

Assist local education agencies to provide and assure high-quality educational support services through a collaborative delivery system involving he Kentucky Departments of Education; Juvenile Justice, Community Based Services, Mental Health, Developmental Disabilities and Addition Services, and private and public child and youth care programs

Seven Counties (KYASAP)

Mini-grants high school students attendance at drug and alcohol prevention conferences

Smaller Learning Communities/OVEC (high schools)

Funding to create schools within a school for fine arts, information technology academy, etc.

McKinney-Vento Homeless Education grant

Funds to compensate a part-time homeless student liaison at the central office

Kentucky Youth Empowerment System (YES)

To promote the prevention of alcohol, tobacco, and other drug abuse in Kentucky

Dollar General Store

Literacy grants

Amgen Corporation

Teacher quality and professional development in math and science

Bullitt County Education Foundation for Excellence in Public Education

A non-profit organization whose purpose is to provide enhanced learning opportunities through donations for the education of the students in all the public schools in Bullitt County

DonorsChoose.org

Online grant program where teachers can post requests for classroom project materials

Blessings in a Backpack

Backpacks filled with nutritional food for children

Dare to Care

Backpack Buddy program, School Pantry

Bullitt County Drug Court

Monthly donation of age appropriate books to elementary schools for distribution through Family Resource Centers

Build-a-Bear workshop mini-grant program

Mini-grant to support children in health and wellness

Kentucky Department of Education Hybrid Diesel/Electric School Buses grant

Grant administered through the state that offsets the cost difference between a traditional diesel school bus and a hybrid schools bus

I Am A Leader Foundation

Provides funding to implement The Leader in Me program--a whole school transformation process that teaches 21st century leadership and life skills to K-12 students and creates a culture of student empowerment based on the idea that every child can be a leader.

Kentucky Department of Education
Office of Career and Technical Education

Reimbursement for a portion of the Area Technology Center Principal salary

Retriever Consulting

Donor source for all FRC/YSC Centers

Jim Beam Corp/Beam Suntory

Jim Beam employer match to BCPS/LJ FRC

Jim Beam (Beam Suntory) Employee Giving

Employee contributions to BCPS/LJ FRC

PPG Innovative Classroom Grant/Good Done Great

Grants to schools for classroom activities usually tied to STEM.

CJ International

Food and gift cards for holiday food baskets

Alliance Entertainment

Food for School Pantry, DVD's

David Vittitoe Memorial Fund

Bikes to be distributed to students as incentives.

 

2. June 2018 Donations & GrantsAshley Byrum

Grant Writer Ashley Byrum requests permission for the district to accept the following donations and grants:

School/Program Receiving Contribution

Donor

Description of Gift

Purpose

Value

Shepherdsville/Nichols Family Resource Center

Usborne Books

In-Kind

Books for distribution to students through a drawing.

$3,000

Eastside Middle School

Jennings Orthodontics

Donation

To purchase 700 student agendas.

$1,000

Nichols Elementary School

Nichols PTA

Donation

To purchase School Families/Conscious Discipline materials.

$7,000

Nichols Elementary School

Nichols PTA

Donation

To purchase 20 Chromebooks for school use.

$4,675

Brooks Elementary School Family Resource Center

Anderson Dental

In-Kind

Various clothing items for children (March 2018 donation)

$1,194

Brooks Elementary School Family Resource Center

Anderson Dental

In-Kind

Various clothing items for children (May 2018 donation)

$463

Blessings in a Backpack Program (BCPS)

Metro United Way

Grant

To purchase backpacks of nonperishable food from Blessings in a Backpack for students.

$7,000

Homeless Education Program (BCPS)

Metro United Way

Grant

To pay for the partial salary of the Homeless Education Tutor/Mentor

$15,000

Kids Café at Shepherdsville Elementary School

Metro United Way

Grant

After school café program for students at Shepherdsville Elementary School

$13,000

Old Mill Elementary School Reading and Math Intervention

Metro United Way

Grant

Reading and Math Interventionists.

$10,000

Old Mill Kindergarten Summer Prep

Metro United Way

Grant

Summer reading and preparation program for incoming kindergarten students at OMES.

$5,000

Teenage Parent Program (BCPS)

Metro United Way

Grant

Partially pay salary for nurse to serve TAPP students.

$5,000

The Little Academy at Cedar Grove Elementary School


Metro United Way Grant Kindergarten prep program for students from Roby, CGES, and LJES as well as a Babies, Infants, and Toddlers program $13,500
 Bullitt Lick Middle School Verizon/Project Lead the Way Grant - The Grant Agreement form outlines the Terms and Conditions of the award. Eric Farris has reviewed and deemed it appropriate to form and legality. Implement Project Lead the Way Gateway Computer Science for Innovators and Makers, and App Creators. BLMS will receive $10,000 for the 2018-2019 school year and $5,000 for the 2019-2020 school year.

$10,000

(2018-2019)

$5,000

(2019-2020)

Total value:

$15,000

3. Metro United Way Investment (Grant) AgreementAshley Byrum

Provided is a copy of the Metro United Way Investment Agreement form outlining the terms and conditions of the award. This agreement was deemed appropriate as to form and legality by Eric Farris. 

i. Textbook Plans for OMES/OES/BMS/BLMS/HMSSheri Hamilton & Rachelle Bramlage

Presented are textbook plans from Old Mill Elementary, Overdale Elementary, Bernheim Middle, Bullitt Lick Middle, and Hebron Middle schools. Either the Director of Elementary or Secondary Education, along with the Assistant Superintendent for Student Learning, have reviewed the plans.

j. Revised Technology Responsible Use Expectations (TRUE)Jim Jackson

This revised version of the TRUE document for the Access 24 Project includes changes that are mostly minor or cosmetic; however, there is added new language on how accidental damage will be handled for the upcoming year. 

k. Items to be Declared Surplus
1. Electronic ItemsMark Mitchell

The Department of Facilities has submitted lists of electronic items to be declared surplus. With approval, these items will be sold at auction or recycled per district policy.

2. Food Service EquipmentAngela Voyles

School Food Service requests the Board declare the following as surplus and approve the sale of the items at the district auction: 

 TAG# DESCRIPTION SN MFG MODEL
 13218 DISHWASHER - COMMERCIAL W/15' DISHTABLE 12-054-718 HOBRT CRS-76 
 13229 TABLE - HOT FOOD - 5-BIN  N/A N/A N/A
 13235 TABLE - HOT FOOD - 5-BIN  M02166C N/A N/A
 25066  VULCAN RANGE - 4 BURNER W/OVEN  N/A VULCN E24L
 33271 TILTING SKILLET, 40 GAL 87033-7H-2781   40P-STEL
 N/A MICROWAVE OVEN N/A N/A N/A
 N/A TWO COMPARTMENT SINK  N/A N/A N/A
 N/A THREE COMPARTMENT SINK  N/A N/A N/A
3. School BusesJoe Shepherd

The Transportation Department requests permission to declare nine buses as surplus. Details are provided in the memo.

l. Summer CampsAdrienne Usher

The 2018 Summer Camps submitted for approval this month are: 

EMS Introduction to Archery

BMS 6th Grade Band Intro Course

BEHS Basketball Skills Camp

m. Community Eligibility Provision of the National School Lunch Program to Include Overdale ElementaryAngela Voyles

The Community Eligibility Provision provides qualifying schools the opportunity to feed breakfast and lunch to every student in the school free of charge, regardless of household income, for up to four years. In SY 13-14, BCPS piloted the Community Eligibility Provision at Shepherdsville Elementary. In SY 17-18, the CEP operated at six schools: Maryville, Brooks, Lebanon Junction, Nichols, Shepherdsville, and Bullitt Lick. All schools continue to have success implementing this option including increased participation and reimbursement revenue, innovative breakfast delivery procedures and reduced paperwork. Direct Certification data indicates that Overdale Elementary has increased in free students to make the program viable for success. Requested is permission for the program to include Overdale Elementary with the understanding that the district can opt out of the program at the beginning of the school year should the district feel it necessary.

n. 457(b) Administration - American FidelityLisa Lewis

Finance Director Lisa Lewis recommends the Board adopt the administration of 457(b) plans by American Fidelity.

o. Kentucky Chamber MembershipLisa Lewis

The district has been a member of the Kentucky Chamber since May 2014. As a member, the district receives member discounts especially with Kentucky Employer's Mutual Insurance (KEMI). KEMI is the direct provider for Worker's Compensation Insurance. The credit amount as a Chamber member is $10%. This is a significant savings on the premium amount. The membership amount is $2,000 and offsets the savings discount.

p. 2018-2019 Transportation Manual ReviewJoe Shepherd

The Transportation Manual has been submitted for review by the Task Force with just a few suggested changes.

q. Request to Renovate OMES PlaygroundMark Mitchell

Old Mill Elementary School would like to allow the PTO to renovate the playground equipment. Recommendations by Bluegrass Recreation and Dirt Work of Kentucky total $7,206.68, which the PTO will fully fund.

r. Posthumous Diploma for Noah Richardson, BCHSRachelle Bramlage-Schomburg

Noah Richardson was a senior at Bullitt Central High School. Unfortunately, on Friday, June 8, 2018, Noah was killed in an accident. The family has requested Noah be granted a high school diploma.

6. UNFINISHED BUSINESS

a. Revised 2018-19 Salary Schedule - Band SupplementsLisa Lewis

Provided is a revised 2018-2019 Salary Schedule to increase Band Supplements as discussed at the May 21, 2018, Board meeting. Changes include: 

  • Increase the Competitive Marching Band Assistant supplement from $4,245 to $4,552. (This is equivalent to the Assistant Basketball/Football Coach Supplement.)
  • Increase the Band Director Supplement by the same incremental increase of $307 as the Competitive Marching Band Assistant.
  • Add an additional Competitive Marching Band Assistant, which goes from 1 to 2 for each high school.
  • Omit the Competitive Winter Guard.
Approve the revised 2018-2019 Salary Schedule as presented.
7. NEW BUSINESS

a. Math & Literacy Interventionist / Tutor or MWESJennifer Wooley

Mt. Washington Elementary School Principal Terri Lewis requests permission to hire a classified Math and Literacy Interventionist/Tutor for three hours a day for 170 days. The Interventionist/Tutor will provide small group interventions during classroom guided reading and math blocks. The position will be funded from the MWES SBDM funds. 

Approve the request for Math & Literacy Interventionist/Tutor at MWES.
b. Special Education Request for Additional Staff - NESJennifer Wooley

Nichols Elementary School Principal Anne Marie Landry requests an additional half-time Learning and Behavior Disorders teacher to accommodate student needs. Funding is available in IDEA-B.

Approve the additional half-time Learning and Behavior Disorders teacher as requested.
c. Additional Time for Preschool AssistantsJennifer Wooley

Ms. Landry requests an additional 30 minutes per day for two floating preschool assistants to begin with the 2018-2019 school year. Funding is available through state preschool. This contract amendment will increase the 6-hour work day to a 6.5-hour work day effective July 1, 2018.

Approve the 30 minute increase per day for the two floating preschool assistants as requested.
d. 2018-2019 District Professional Development PlanAdrienne Usher

Presented is the 2018-2019 District Professional Development Plan that provides a plan and snapshot of professional learning opportunities offered by individual schools and the district. All professional learning opportunities are aligned with the Comprehensive School and District Improvement Plans based on needs assessment. The planning process for this plan occurred over the course of the 2017-2018 school year with input from school and district leaders. 

Approve the 2018-2019 District Professional Development Plan as presented.
e. 2018-2019 Code of Student Behavior and DisciplineSarah Smith

Presented is the 2018-2019 Code of Student Behavior and Discipline handbook that contains information regarding the behavior expected from each student; the importance of appropriate behavior to maintain a safe learning environment; consequences for failing to meet the appropriate standards of behavior;, student, parent and educator rights and responsibilities; school and bus rules; the importance of school attendance; school safety; and required notices and forms needed for the beginning of the school year. Everyone will be able to access the complete Code of Student Behavior and Discipline online and via hard copy. Students and their parents will receive a hard copy of the Code. This document has been sent to Eric Farris for review.

Approve the 2018-2019 Code of Student Behavior and Discipline handbook as presented.
f. Request to Waive Policy 03.221 - Bus Drivers (10 Years of Experience)Joe Shepherd

Transportation Director Joe Shepherd requests the Board waive for an additional year Policy 03.221 to allow experienced school bus drivers to bring in ten (10) years of experience credit rather than three (3) years through June 30, 2019. This will assist the district in recruiting experienced drivers. Currently, drivers from nearby districts and from out of state are applying for positions to begin the 2018-2019 school year. There are currently nine (9) vacant routes due to retirement and resignations at the end of the 2017-2018 school year. Due to the continued driver shortage issues for our district and across the state, allowing experienced drivers to bring up to ten (10) years of experience will benefit hiring efforts.

Waive Policy 03.221 regarding the number of years of experience bus drivers can bring in to ten (10).
g. Return to Work PolicyJennifer Wooley

In an effort to reduce the amount of time an employee with a Worker's Compensation injury is off work, which should help reduce the MOD rate, thus, Worker's Compensation premiums, presented is a Return to Work option. The Return to Work Policy was developed with the assistance of Eric Farris, Joe Mills, BB&T Insurance, and the HR Department. While the program will bring about some cost for the district initially, it will save money in premiums. 

Approve the Return to Work Policy as presented.
h. 2018-2019 Certified Employee Evaluation PlanJennifer Wooley

Presented is the 2018-2019 Certified Employee Evaluation Plan. A number of revisions were made to meet requirements of the new regulation. Mainly, all certified employees must now be evaluated based upon four performance measures: planning, environment, instruction, and professionalism. One significant change the committee suggests may be found on page three. A tenured educator will receive his/her summative evaluation according to the first letter of his/her legal first name instead of the first letter of his/her last name. Principals, teachers, and district administrators provided constructive feedback to the current plan and the Certified Evaluation Plan Committee approved the revisions. 

Approve the 2018-2019 Certified Evaluation Plan as presented.
i. 1st Reading - Board Policy Update #41Becky Sexton

Submitted are the 2018 KSBA Annual Policy Updates that have been reviewed by Central Office Leadership Staff. The requested additions and/or modifications have been revised to suit the needs of the district. 

Approve the 1st Reading of Board Policy Update #41 as presented.
j. Review Administrative Procedures Update #22Becky Sexton

Attached are the 2018 KSBA Annual Procedure Updates that have been reviewed by Central Office Leadership Staff. The requested additions and/or modifications have been revised to suit the needs of the district. 

For review and comments only; no action is required by the Board.
8. EXECUTIVE SESSION

As authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation. 

Enter Executive Session as authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation.
9. RECONVENE REGULAR SESSION

Exit executive session and resume regular session. No action in executive session.
10. 2017-2018 Superintendent EvaluationDebby Atherton

The Board met in Executive Session to complete the evaluation of Superintendent Keith Davis, Ph.E. on the six standards for the 2017-2018 school year. 

11. ADJOURNMENT

Adjourn at _:__ p.m.

Draft