Agenda Report

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BULLITT COUNTY PUBLIC SCHOOLS

1040 HIGHWAY 44 EAST

SHEPHERDSVILLE, KY 40165

REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION & SPECIAL MEETING OF THE BULLITT COUNTY SCH

May 21, 2018

6:00 PM

Frank R. Hatfield Administrative Center
1040 Highway 44 East
Shepherdsville, KY 40165

AGENDA

1. CALL TO ORDER
2. ADOPT THE AGENDA with the following changes:

 

  1. Add to Construction- Change Order #8, BLMS Roof Abatement / Demolition
  2. Omit Twin Eagles Farm Lease
  3. Add to New Business (before School Fees/Costs item) EMS Agriculture Teacher Stipend / Extended Days
  4. Add to Executive Session - Pending Litigation, as authorized by KRS 61.810 (1)(c)
Adopt the agenda as amended.
3. PRESENTATIONS
a. The Pledge of AllegianceDolores Ashby
Image result for the pledge of allegiance
b. Review Board Team CommitmentsDolores Ashby
c. Reminder to Register to Address the BoardJohn Roberts
d. Congratulations to the following:Lee Barger & John Roberts
  • "I'm In!" Scholarship Recipients: Garrett Jones of Riverview Opportunity Center, Kelsey Hopper for Bullitt Central High School, Gabrielle Price of Bullitt East High School, and Noah Hudgins of North Bullitt High School
  • ¨Old Mill Elementary School Fifth Grade Student Shane Ritter won the AARP/KRTA Grandparent of the Year Essay for school, county, Fifth District and State.
  • ¨Elementary school students Kyndra Nalley, Reagan Manco, Alyssa Schuler and Hunter Etherton of Lebanon Junction; Seth Bishop and Akeala Galloway of Crossroads; and Elizabeth Swift and Jackson Binkley of Old Mill earned separate honors at Kentucky’s National History Day Competition.
  • ¨2018 Governor’s Scholars Program participants
    • Samuel Mitchell, Seth Mitchell, Hannah Wells and Savanah Wells and (alternates) Savannah Gould and Aiden Terry of Bullitt Central High School
    • Charisma Cornell, Grace Fluhr, Ainsley Gordon, Lindsey Spencer and Jacob Hall and (alternate) Kayla Nutgrass of Bullitt East High School
    • Jasmine Chandler, Emily Johnson and Leslie Phelps and (alternates) Haley Napier and Brooklyn Thompson of North Bullitt High School
  • ¨Riverview Opportunity Center freshmen Jamisen McCrary, Preston Trundy, Kyle Callahan and Zachary Fust earned Second Place at the Lt. Gov. Jenean Hampton’s second annual Regional Entrepreneurship Challenge. The team advanced to state competition.
  • ¨Student Technology Leadership Program (STLP) groups from Maryville and Pleasant Grove Elementary Schools achieved award-winning accomplishments at state competition.
  • ¨Duke University Talent Identification Program (TIP) State recognized seventh grade winners from the following middle schools:
    • William Brangers, Dominik Fackler, Raegan Jackson and Alexander Schmidt of Mt. Washington.
    • Jason Lin, Allyson Morgan and Samuel Walls of Hebron/Discovery School
    • Brianne Beck of Bernheim
    • Xavier Hansen, Brooklyn Sauer and Jack Tinelli of Eastside
    • Grand Recognition was earned by Dominik Fackler of Mt. Washington.
  • ¨North Bullitt High School mathematics teacher Christine Bickett was selected as one of 24 Valvoline Teacher Achievement Awards, one of Top Three high school educators in the state and a semifinalist for 2018-2019 Kentucky Teacher of the Year.
e. ENERGY STAR Awards - Mr. Tom Abele, Harshaw Trane Vice-President of Business DevelopmentKimberly Joseph

In 2017, 18 district buildings earned certification or re-certification through ENERGY STAR. ENERGY STAR certification signifies that these school buildings perform in the top 25% of similar buildings across the country for energy efficiency. Mr. Tom Abele, Vice-President for Business Development at Harshaw Trane, will be here to award BCPS with formal plaques for each of our 18 ENERGY STAR buildings:

Brooks Elementary   Hebron Middle  North Bullitt H.S.
 Bullitt Lick Middle  Lebanon Junction Elem.  Overdale Elementary
 Cedar Grove Elementary  Maryville Elementary  Pleasant Grove Elem.
 Crossroads Elementary  Mt. Washington Elem.  Roby Elementary
 Eastside Middle  Mt. Washington Middle  Shepherdsville Elem.
 Freedom Elementary  Nichols Elementary  Zoneton Middle

Also in attendance from Harshaw Trane is Professional Engineer Leonel Martin-Perez and Account Manager Christy Fetsch. 

f. BLMS 8th Grade Students' Charity Event for Free2HopeKevin Connors
g. BLMS Renovation/Addition Update by Cate Noble Ward of Studio Kremer Architects
h. Bowman's Valley School Project Overview by Gwinn Hahn
4. COMMUNICATIONS
a. Audience Comments
b. Superintendent's Report

1. 2017-2018 Certified Retirees

Congratulations to the following certified employees:

 Kim Alcorn  Brenda Hutchison  Traci Sewell
 Stephen Cain  Dean Jaggers  Cindy Smith
 Rebecca Cornell  Terri Lewis  Mary Denise Smith
 Julie Cox  Karen Muench  Rita Taulbee
 Staci Goedde  Deborah Pack  Penny Terry
 John Green  Edwina Pennington  Chris VerDow
 Dedre Hatfield  Brenda Pirtle  Melissa Whicker
 Sheila Henson  Mark Rogers  Keith Davis
 Melissa Hill  Nan-Ellen Roosa



 
2. 2017-2018 Classified EmployeesKeith Davis

Congratulations to the following Classified Employees:

 Terrance Akin  Debra Haycraft  Deborah Rowe 
 Kim Buchanan  Karen Hoskins  Debbie Vinson
 Linda Burkart  Janet Jenkins  Patricia Waddell
 Patricia Clan  Claudia Jones  Rose Webb
 Kathy Clark  Melissa Key  Neida Werner
 Ann Day  Michelle Kline  Dorothy White
 Sheila Doan  Valerie Moore  Ray Wilkerson
 Billie Ferrell  Rita Perkins  Brenda Zabel
 Wanda French  Charlene Price  
c. Other Items from the Board
5. RESOLUTION

Consider approval of a Resolution authorizing a contract, rent and lease with the Bullitt County School District Finance Corporation and approve all other documents in connection with the proposed Bullitt County School District Finance Corporation Series 2018 bond issue.

Approve the Resolution authorizing a contract, rent and lease with the Bullitt County School District Finance Corporation and approve all other documents in connection with the proposed Bullitt County School District Finance Corporation Series 2018 bond issue.
6. RECESS
Recess the regular meeting of the Bullitt County Board of Education
7. BULLITT COUNTY SCHOOL DISTRICT FINANCE CORPORATION
a. CALL TO ORDER
b. RESOLUTION

Consider approval of a Resolution of the Bullitt County School District Finance Corporation and advertising for bond sale and all other documents in connection with the bond issue.

Approve the Resolution of the Bullitt County School District Finance Corporation and advertising for bond sale and all other documents in connection with the bond issue.
c. ADJOURNMENT
Adjourn special meeting of the Bullitt County School District Finance Corporation
8. RECONVENE REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION
Resume the regular meeting of the Bullitt County Board of Education.
9. CONSENT ITEMS

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on May 14, 2018, which is available online.
a. Financial ReportsLisa Lewis
1. Balance Sheets for All Funds
2. Monthly Summary Report for Period
3. AP Check Reconciliation Register
4. Detailed Paid Warrant Report
b. Bids

1. Request to Accept Bid - General MerchandiseLisa Lewis

General Merchandise sealed bid packets were sent to 15 local vendors. Only one vendor responded to the bid request - Kroger, Bardstown, KY. Permission to accept the bid is requested. *Please note, Wal-Mart in Shepherdsville and Valu-Market in Mt. Washington may be utilized for purchases as they are on the active vendors list with the State of Kentucky.

2. Request to Accept Bid - Underclassmen PicturesLisa Lewis

On April 10, 2018, sealed bids were opened for Underclassmen Pictures. There were four sealed bids submitted. Provided is a scoring rubric that indicates the information bid by each company. Based on the information submitted, Ms. Lewis recommends acceptance of the bid by Lifetouch National School Studios, Inc. as it scored the highest points on the rubric.

3. Request to Accept Bid - District Soft DrinksLisa Lewis

Provided is the sealed bid tabulation sheet for the District Soft Drink bid which was opened on April 10, 2018. There were two bids submitted. Overall, Pepsi and Coca-Cola scored the same on the criteria. Although Pepsi offered an attractive annual benefits package, Coca-Cola's package provided options with less stipulations. Also, the annual sponsorship from Coca-Cola for each high school would be $3,250 in which Pepsi's sponsorship would be $2,500. Requested is approval for the bid with Coca-Cola as the district soft drink provider. 

4. Request to Solicit Bids for the Equipment Assistance Awards (FY19)Angela Voyles

School Food Service (SFS) requests permission to solicit bids for equipment awarded by the Kentucky Department of Education's FY 19 Equipment Assistance Awards. The grant award was accepted by the Board at the April Board meeting. SFS will collaborate with the Director of Facilities and Supervisor of Maintenance to develop equipment specifications to ensure all departmental needs are met (ease of maintenance, installation, etc.)

Included in the award and bid solicitation are: 

Shepherdsville Elementary:  Combi Oven (1) - Award amount $22,000

Brooks Elementary:  Combi Oven (1) - Award amount $22,000

c. TravelAdrienne Usher

* All travel by commercial carrier is due to schedule/cost.

 

 School Group Date Event Location $ Travel by: TRIP#
Bernheim Middle 6th Grade 6/8/18 Statistics, Data Collection, & Display Fern Bowl, Fern Creek, KY $15 Miller Transportation 8269
   7th Grade 6/8/18 KY Science Center Louisville, KY $15 Miller Transportation 8280
   Beta Club 6/11-16/ 2018 National Beta Convention Savannah, GA $150  BOE Van 8305
Bullitt Central H.S. Wrestling Team 6/17-22/ 2018 Wrestling Camps at Lakewood H.S. & Thornapple Kellogg H.S. Lake Odessa, MI & Middleville, MI  -0- BOE Vans 8276
  Girls Basketball  6/18-20/ 2018 Campbellsville University Basketball Camp Campbellsville, KY -0- Parents 8389/ 8390
Bullitt East H.S. Bass Fishing 6/25-7/1/2018 National High School Bass Fishing Tournament Florance, AL -0- Parents 8279
Boys Golf 7/11-13/ 2018 Tournament at Warren Golf Course at Notre Dame Notre Dame, IN -0- BOE Bus / Vans 8278
  Boys Basketball  6/4/18 Summer Games - Collins H.S. Shelbyville, KY -0- Miller Transportation 8301
    6/11-13/ 2018  Boys Basketball Team Camp Wilmore, KY -0- Miller Transportation 8299
    6/13-15/ 2018  Tennessee Tech University Team Camp Cookeville, TN  -0- Miller Transportation 8372
    6/19/18  Summer Games New Albany, IN -0- BOE Vans 8320
  Foreign Language Students & Parents  3/30- 4/7/ 2019  Mediterranean Coast - French Riviera, Barcelona, Spain

Milan, Italy, Monaco, Cinqua Terre, Italy

 $3550  American Airlines 8219
  Football Team  7/28/18  J-Town H.S. Jeffersontown, KY -0- Miller Transportation 8421
Bullitt Lick Middle  Archery Team 6/7/18 World Tournament Louisville, KY -0- Miller Transportation 8391 
Cedar Grove Elem.

 BETA Club (with BMS)

 

6/11-16/ 2018 National BETA Convention  Savannah, GA $150 BOE Vans  8324
Crossroads Elementary 1st Grade 6/5/18 Louisville Zoo Louisville, KY $17 Miller Transportation 8284
Hebron Middle  7th Grade & Discovery School  11/2-3/ 2018 KY Night at the Museum of Science & Industry Chicago, IL $279  Freedom Tours  8343

Lamont Science & Discovery School 5/24/18 Kentucky Science Center Louisville, KY  $15 Miller Transportation 8275
  Incoming Discovery 6th Graders  6/14/18  BREAKOUT! Louisville, KY -0- Miller Transportation 8340
Lebanon Junction Elem.  1st Grade  6/1/18 Kentucky Science Center Louisville, KY  $17 Miller Transportation  8329
Nichols Elementary 1st/3rd Grades 6/4/18 Louisville Zoo Louisville, KY $13 Miller Transportation 8285
North Bullitt H.S. Volleyball Team 7/11-13/ 2018 Volleyball Camp @ Morehead State University Morehead, KY -0- BOE Vans 8282
  Girls Basketball  6/21-23/18 Basketball Camp @ Berea H.S. Berea, KY -0- BOE Vans 8315
  Band 6/10/18 Graduation at Freedom Hall Louisville, KY -0- Miller Transportation 8335
  JROTC  8/25/18  Orienteering Competition Louisville, KY -0- Miller Transportation 8370
     9/27/18 Land Navigation @Camp Crooked Creek  Shepherdsville, KY -0- Miller Transportation 8367
     11/10/18 Orienteering Competition Louisville, KY -0- Miller Transportation 8368
Pleasant Grove Elementary Kindergarten 6/4/18 Louisville Zoo Louisville, KY $11 Miller Transportation 8266
Riverview Opp. Center  Beta Club 6/11/18 Holiday World Santa Claus, IN $50 Miller Transportation 8313
Zoneton Middle  6th Grade & Mrs. Vice's Class 6/6/18 Louisville Zoo Louisville, KY  $15 Jefferson Transportation 8287
d. MinutesKeith Davis

1. April 23, 2018 - Monthly Meeting
e. Construction ItemsBret Highley /
Mark Mitchell
1. CO#1, BCHS Renovation - PPG PaintsBret Highley

Deductive Change Order #1 for PPG Paints, in the amount of ($2,505.00), is for a credit of unused funds for material not used at the Bullitt Central High School for the renovation work. The original Purchase Order amount was $3,749.95, of which $1,250.00 was spent.

2. BG-4, BCHS Flexible Learning Center - Real Painting

This BG-4 Contract Closeout Form is for Real Painting for work performed at the Bullitt Central High School Flexible Learning Center BG 12-142. The final amount for this contract is $15,370.00.

3. CO#1, BCHS Renovation - Lee Masonry Products

Deductive Change Order #1, in the amount of ($92.34), for Lee Masonry Products is for a credit of unused funds for material not used at the Bullitt Central High School Flexible Learning Center Project. The original Purchase Order amount was $4,377.46, of which $4,285.12 was spent. 

4. BG-4 BCHS Renovation - B&B Masonry

This BG-4 Contract Closeout Form for B&B Masonry is for work performed at the Bullitt Central High School Flexible Learning Center, BG 12-142. The final amount of the contract is $22,605.12.

5. CO#1, NBHS CCC - Unused Funds, Johns Manville

Deductive Change Order #1, in the amount of ($978.66), is for unused funds from Direct Purchase Order #135952 for Johns Manville for the North Bullitt College & Career Center Project. The original Purchase Order amount was $54,295.00, of which $53,316.34 was used. 

6. CO#5, BLMS Addition/Renovation - Drinking Fountain

Change Order #5 is for EH Construction, LLC, in the amount of $6,830.03, to add a drinking fountain in the cafeteria that is not currently in the design. The USDA requires sponsors operating the National School Lunch Program provide free, potable water that is accessible to students during all lunch periods per 7 CFR 210. Since this regulation has been in effect (Healthy Hunger-Free Kids Act of 2010), all recent school renovations (BCHS, MWES, MES) have included a water fountain in the cafeteria. The labor costs, along with the water cooler and cups, will be an on-going expense while the water fountain is a one-time cost and not a recurring expense. This will change EH Construction's contract from $9,058,014.96 to $9,064,844.96.

7. CO#7, BLMS Addition/Renovation - Roof Asbestos Testing

Authorization was given to allow EH/Abatement Solutions to proceed with the testing at Bullitt Lick on Friday, May 4, 2018, while school was out of session.  Formal Board approval is requested for the Change Order in the amount of $2,500 for the roof asbestos testing as described in the supporting documentation.

8. CO #8, BLMS Construction Project - Roof

Change Order #8, in the amount of $387,605.95, is for EH Construction, LLC. Due to unforeseen asbestos and concrete that has overstressed the existing structure, the roof needs to be replaced. There are two found conditions at the roof that present life, safety and welfare issues at the school: (1) Asbestos containing materials, and, (2) excess weight on the structure beyond what it is designed to support.

This is an unforeseen condition due to two reasons: (1) no documentation was made available to the A/E team that reflected a 2-3 inch layer of concrete over an existing ballasted roof, and (2) the concrete layer prevented roof corings from reaching the layers of asbestos in the roofing below it. Studio Kremer Architects stated that in their experience, they had never seen layers of concrete used as a method to encapsulate asbestos at a roof. This will change EF Construction’s contract from $9,090,991.96 to $9,478,597.91.

9. BG-4, MES Construction Project - Smith's Laminating

Presented is the BG-4 Contract Closeout Form for work performed at Maryville Elementary School Addition/Renovation by Smith's Laminating. The final contract amount is $43,800.00.

10. CO#2, MWES Addition/Renovation - Dal-Tile

Deductive Change Order #2 for Dal-Tile, in the amount of ($4,104.73), is for a credit of unused funds for material used on the Mt. Washington Elementary Addition/Renovation Project. The original Purchase Order amount was $20,677.00, of which $16,572.27 was spent.

f. Human ResourcesJennifer Wooley

1. Leaves of Absence Requests

Sherry Anderson – Cook/Baker – Maryville Elementary – Ms. Anderson requests leave without pay for the dates of April 18–May 25, 2018.  She does not qualify for FMLA and has used all her accrual leave time.  She has a medical issue.

Audra Bridges – Teacher – Brooks Elementary – Ms. Bridges requests leave without pay for the dates of June 6-11, 2018.  She is using 7 weeks of FMLA.

Jackie Brock – Cook/Baker – Pleasant Grove Elementary – Ms. Brock requests leave without pay for April 20, 2018.  She does not qualify for FMLA and has used all her accrual leave time.  She has a medical issue.

Angela Castelli – Teacher – Overdale Elementary School – Ms. Castelli requests leave without pay for the date of May 2, 2018.  She has used all her available accrual leave time.  She has a non-medical issue.

Victoria Carroll – Bus Driver – Transportation – Ms. Carroll requests leave without pay for the dates of March 15–16, March 23 –May 14, 2018.  She requests .33% for each day.  She has a medical issue.

Andrea Collins – Lunchroom Monitor – Brooks Elementary – Ms. Collins requests leave without pay for April 20, 2018.  She does not earn accrual leave time. She had a non-medical issue.

Shanna Crocker – Bus Driver – Transportation – Ms. Crocker requests leave without pay for the dates of June 1–11, 2018.  She is using 4 weeks of FMLA.

Tina Denner – Mt. Washington Middle School – Ms. Denner requests leave without pay for the dates of April 19, 23–25, 2018.  She does not earn accrual leave time. She had a medical issue.

Suzanne Goff – Instructional Assistant – Zoneton Middle School – Ms. Goff requests leave without pay for the dates of March 7 and 9, 2018.  She has used her available accrual leave time.  She had a medical issue.

Lora Hornung – Teacher –Old Mill Elementary School – Ms. Hornung requests a leave without pay for the 2018/2019 school year.  She has a medical issue.

Pamela Jenkins – Zoneton Middle School – Ms. Jenkins requests leave without pay for the dates of April 10–13, April 16–20, and April 23–27, 2018.  She has used all her available accrual leave time.  She had a medical issue.

Leah Monks – Pleasant Grove Elementary – Ms. Monks requests leave without pay for April 17, 2018.  She does not earn accrual leave time.  She had a non-medical issue.

Wendy Shell – Sweeper – Bullitt East High School – Ms. Shell requests leave without pay for the dates of March 19, 30, and April 9, 2018.  She requests 33% for each day.  She has a medical issue.

Crystal Slaughter – Cook/Baker – Hebron Middle School – Ms. Slaughter requests her leave without pay be extended through May 31, 2018.  She was previously approved through March 30, 2018.  She has a medical issue.

Jessica Stumph – Bus Monitor – Transportation – Ms. Stumph requests a leave without pay for the dates of June 1–11, 2018.  She is using 6 weeks of FMLA.

Jessica Taylor – Sweeper – Overdale Elementary – Ms. Taylor requests leave without pay for April 19, 2018.  She has used her available accruals.  She had a medical issue.

Stephanie Thomas – Lunchroom Monitor – Roby Elementary – Ms. Thomas requests leave without pay for April 18, 2018.  She does not earn accrual leave time.  She had a non-medical issue.

Christy Wallace – Resource Teacher – District Wide – Ms. Wallace requests leave without pay for the dates of May 2–June 8, 2018.  She is using 7 weeks of FMLA.

Marlene Ward – Instructional Assistant – Riverview – Ms. Ward requests leave without pay for the dates of April 27–May 4, 2018.  She doesn’t qualify for FMLA.  She had a non-medical issue.

Jessica Weaver – Teacher – Shepherdsville Elementary – Ms. Weaver requests leave without pay for May 18, 2018.  She has used all her accrual leave time.  She has a non-medical issue.

Taylor Wilson – Teacher – North Bullitt High School – Ms. Wilson requests leave without pay for the dates of May 24–June 11, 2018.  She is using 8 weeks of FMLA.


 

2. Entry of the Employment Records in the Minutes of Record

Employment records for both the certified and classified personnel for the period of April 2018 through May 2018 are submitted for the Board’s information and inclusion in the minutes of this meeting.

g. ContractsBecky Sexton

1. 2018-2019 OVEC Head Start Full Utilization AgreementSheri Hamilton

Presented for approval is the 2018-2019 OVEC Head Start Full Utilization Agreement. The commitments outlined in the document are made to assure full utilization of Head Start funds by meeting all required objectives. The purpose of the agreement is to coordinate services to eligible children through state preschool and federal Head Start funds. The agreement is based on the planned growth criteria set by the Kentucky Board of Education in conjunction with Head Start and local school districts. 

2. Hilliard Lyons Municipal Advisor Engagement ContractLisa Lewis

This Engagement Contract will allow Hilliard Lyons to serve as the Municipal Advisor to Bullitt County Public Schools. Hilliard Lyons will provide the services with respect to the issuances of municipal securities, the structure of bank loans or leases, or other financing programs the district may consider in regards to the energy performance services at various schools/buildings in the district. The law office of Buckman Farris & Mills has reviewed the plan and it is acceptable to form and legality.

3. Auditor's Contract with Stiles, Carter & AssociatesLisa Lewis

Presented is the Independent Auditor's Contract for Fiscal Year 2018. For the past eleven years, Stiles, Carter & Associates, PSC has conducted the district's audit. The cost is $29,200 and this is the third of three possible renewals. Once the contract is approved and signed, it must be sent to the Kentucky Department of Education.

4. Smart City AgreementKeith Davis

Smart City is a company contracted through the Kentucky State Fair Board for audio/visual services for events at the state fairgrounds. Presented is an Agreement to provide audio/visual services for the 2018 graduation ceremonies on June 10, 2018, at Freedom Hall. Eric Farris has reviewed the agreement and found it to be acceptable as to form and legality.

5. YMCA Before/After School Programs & 2018 Summer Learning Loss Program MOAsSheri Hamilton

The Memorandum of Agreement for Before and After School Programs details school sites that will be used during the 2018-2019 school year and 2019 summer sites. The 2018 summer sites reflect a change from Maryville to Overdale, Cedar Grove to Shepherdsville, and Old Mill to Crossroads due to maintenance on OMES, MES not being a licensed YMCA site, and LEAP students being served at Shepherdsville. Transportation costs remain the same. The 2018 YMCA Summer Learning Loss Program at Lebanon Junction Elementary is funded by the YMCA and BCPS agrees to provide building space and collaboration efforts between administration, teachers and YMCA as necessary/appropriate. The Summer Learning Loss program enrolls approximately 40 students. 

6. Retailers Supply Contract Renewal - Janitorial SuppliesMark Mitchell

After consultation with Kevin Burke, President of Retailers Supply, permission is requested to renew the awarded portion of the Janitorial Supplies bid for the 2019-19 school year with defined, price increases. Last year, the Board renewed the contract for janitorial supplies, paper and plastic products and sundries to Retailers Supply with the option to renew for one additional year at no additional cost to the district. This year, Mr. Burke requested prices increases averaging 4% across the scope of items the district currently purchases. Typically, the district allows a 2.53% increase to cover inflationary costs. However, the district did not incur a price increase for FY 18.  No additional price increases will be assessed during FY 19. This is the final renewal year of the current contract. Janitorial supplies will be rebid next spring.

7. Insight Financial Services - Chromebook LeaseJim Jackson

Presented is leasing documents for the upcoming Chromebook purchase for the 2018-2019 school year. This 4-year lease is for the incoming freshmen at all district high schools. Earlier this year, the Board accepted Insight Financial Services as the district's leasing agent and to lock in the lease rate. Now that the device has been selected, the Lenovo 100e 11.6" Chromebook, the master lease and lease schedule with Insight Financial requires approval and documents submitted to KDE for approval. An explanation of the procurement process is also provided. Joe Mills has reviewed the Master Lease Agreement and approved the language of the document as to form and legality.

8. Rutherford Learning Group (RLG) ContractAdrienne Usher

Rutherford Learning Group, Inc. is a research and professional development consultancy focused on high performance teaching and effective leadership. This contract will provide leadership training for the district and school leaders beginning with the Summer Leadership Week, July 16-17, 2018, and will extend into Fall 2018 and Spring 2019 for additional training days. The total cost of the training days is $24,000, not including travel and optional training materials. The contract has been reviewed by Buckman Farris & Mills.

9. Edgenuity, Inc. ContractAdrienne Usher

The Edgenuity contract encompasses the three products used by all school levels: Edgenuity (6-12), MyPath (6-8) and PathBlazer (K-5). It also covers renewal of Edgenuity Digital Libraries for Grades 6-12 for all BCPS middle and high schools until June 30, 2020. This contract agreement and pricing for all products will be limited to two years for review in Spring 2020. The total renewal cost of these products are: Edgenuity Digital Libraries - $70,000, MyPath - $36,000, and PathBlazer - $48,100. All costs will be funded through the Student Learning Department budget. 

10. Journey Church Rental Agreement / BLMS 8th Grade DanceRachelle Bramlage-Schomburg

Due to construction, Bullitt Lick Middle School would like to hold an 8th grade dance at Journey Church in Shepherdsville on Friday, May 25, 2018, from 6-9 p.m. 

11. SFS MOSIAC AgreementsAngela Voyles

The agreements with Heartland School Solutions upgrade the Point of Service (POS) system for the School Food Service. SFS currently contracts with Heartland for operation software that includes meal counting, claiming and eligibility determinations using district servers and limited technical support. Upgrading to the more advanced MOSIAC provides greater technical support, more reporting options and the capability to function in the event of internet loss. The agreements have been reviewed by Joe Mills.

 

12. Farm Lease for NBHS PropertyLisa Lewis

This lease agreement is for North Bullitt High School property to be utilized by Jeff and Erica Robards for agricultural purposes. This is the sixth year of the Farm Lease. 

13. Farm Lease with Stout Bros. Farms, Inc.Lisa Lewis

This lease is to allow Stout Brothers Farms to continue utilizing the newly acquired property adjacent from Bullitt East High School for agricultural purposes.

14. Bellarmine University/BCPS Bellarmine Literacy Project MOU and Additional Consulting ServicesAdrienne Usher

Presented is a Memorandum of Understanding with Bellarmine University for the Bellarmine Literacy Project (BLP). The BLP is a professional learning collaboration initiative for the 2018-2019 school year. The focus of this project is to provide teachers with the expert knowledge and tools to identify and address a child's diagnostic and prescriptive needs related to the five components of reading (phonemic awareness, phonics, vocabulary, fluency and comprehension). In addition, BCPS is working to create an on-going professional learning experience that not only creates teacher leaders in this project, but also provide continuous support for new and past participants of the project. Please see the additional information provided.

15. Sunrise Children's Services AgreementAdrienne Usher

The Sunrise Children's Services Agreement details responsibilities that each partner is responsible for regarding providing educational services to the students at Spring Meadows related to the BCPS assigned teachers. Minor revisions were made regarding notice of student discharge date to BCPS staff, the use of the BCPS Enrollment Review Process for a BCPS student and contract review in May 2021.

h. Permission to Accept Donations/Grant FundingBecky Sexton

Grant Writer Ashley Byrum requests permission to accept the following donations: 

  • $1,000 from CJ International to Bullitt Lick Middle School Youth Service Center
  • $2,250 from Buell Snyder to Cedar Grove Elementary School Archery Team
  • $754.55 from Dana Dowell to Brooks Elementary School library
  • $500.00 from Fort Knox Spouses & Community Club Community Grant to Bullitt East High School's Library for a mini-lab/computer collaboration area
i. Use of District Property RequestsMark Mitchell
1. BEHS by Bluegrass Academy

Bullitt East High School requests permission to allow Bluegrass Academy Childcare to use the school's College/Career Center gymnasium on May 31, 2018, from the hours of 6 p.m. to 9 p.m. to host a Pre-K Graduation. The Application and Agreement Form, along with the Liability Insurance Certificate, are provided.

2. BEHS by Kohl's Kicking Camp (Football Fundraiser)

The Bullitt East football team requests permission to host the Kohl's Kicking Camp on June 12, 2018, as a fundraiser for its program. The camp will run from 8 a.m. to 4 p.m. that day and will focus on the fundamentals of kicking. Football players will have the opportunity to work with and speak to college-level players during this one-day event. BEHS is partnering with Kohl's Professional Kicking Camp to host the event. Provided are the Application/Agreement Form and Liability Insurance Certificate.

j. District Energy Program Mascot - Contest WinnerKimberly Joseph

The district's Energy Watchdog for the district energy program is a little dated and was being confused with the Watchdog DAD program at the schools. A district-wide contest was held during February and March to re-brand the program/mascot. Students across all schools K-12 were eligible to submit their version of a new energy program mascot. Students were provided with contest rules, including these key pieces: the mascot had to be energy related, have a positive message, and be the student's original work.  Tomi Toyama, a 5th grader at Overdale Elementary, is the contest winner. Tomi's mascot submission is actually a team - the Green Earth Group, made up of Firelight (a light bulb lightning bug), Wire Guy (an electrical wire/plug), and Baby Green Earth. Tomi is also being presented with a $100 gift card. The Second Place winner is Madison Nunn, a 6th grader at Zoneton Middle School, and Third Place goes to Ma'Kayla Blishak, also a 6th grader at ZMS. Each of them will receive a $25 gift card for their entries. 

k. KETS Offer of AssistanceJim Jackson

Presented is the third and final Fiscal Year 2018 Kentucky Education Technology System (KETS) Offer of Assistance from the School Facilities Construction Commission. The district received two previous offers of $190,155.00 earlier this year and this offer of $59,424.00. All three offers total $249,579.00 and have been included in the 2018-2019 Fund I budget. It is requested to place this offer in escrow for next year's EdTech expenditures.

l. Indirect Cost RateLisa Lewis

Enclosed is the 2018-2019 District Indirect Cost Rate for the Bullitt County Board of Education. Indirect costs are expenditures in support of a program that are not directly identifiable to that program. KDE calculates the allowable percentage that may be applied to grants so that districts may be reimbursed for a portion of the support expenses incurred. The non-restricted rate applies to the School Food Service program. The restricted rate may be applied to other grants, such as Title I, that exclude expenses for district administrative support. Each local board of education must approve to recover indirect costs. During a recent KDE audit by the USDE, it was noted that the indirect cost rates should be applied for the same measurement period as the calculation, thus the calculation is based on FY 17 detail. Effective July 1, 2018, the new indirect cost rates will be applied. The rates are as follows:

Non Restricted Indirect Cost Rate                11.34%

Restricted Indirect Cost Rate                         1.50%

m. Regular Pay/Coaching Pay/Automatic Payroll Authorization Deduction SchedulesLisa Lewis

Submitted for approval are the proposed 2018-2019 pay schedules for regular salary, coaching supplements and the Automatic Payroll Authorization deduction. The payroll schedule is approved each year for the upcoming fiscal year. Full-time personnel are paid over 26 payroll checks. Most deductions are taken over all 26 payroll checks. Health insurance and American Fidelity deductions are only taken over 24 payroll checks. 

n. 2018-2019 School FundraisersLisa Lewis

Each school has submitted a list of fundraisers to be utilized if they so choose during the 2018-2019 school year.

o. PGES Textbook PlanSheri Hamilton

Presented is a textbook plan from Pleasant Grove Elementary School. The Director of Elementary Education and the Assistant Superintendent for Student Learning have reviewed the plan.

p. Surplus ItemsMark Mitchell

The Department of Facilities has submitted lists of electronic items to be declared surplus. With approval, these items will be sold at auction or recycled per district policy.

q. School Facility Modification RequestsMark Mitchell
1. Old Mill Elementary - Wall Between Rooms 51 & 53Mark Mitchell

Principal Les McIntosh requests approval to modify the wall separating rooms 51 and 53 at Old Mill Elementary. This will allow teachers to co-teach using a personalized learning approach to engage students, a larger learning area creating flexibility for small group instruction and teacher/student conferencing. The masonry wall has been inspected and is not a load-bearing wall. There are four electrical outlets in the wall that will be modified. The demolition and repair work will be handled by the maintenance department. The anticipated costs for ancillary work associated with the project are approximately $100. This will be covered by SBDM funds and will be at no additional cost to the district. The work will take place during the summer. 

2. Brooks Elementary Head Start PlaygroundMark Mitchell

Ms. Kim Fithian with OVEC requests to expand the Head Start playground at Brooks Elementary by removing a portion of the existing fencing material. The purpose is to create a fenced area for kids to ride trikes which is part of the Head Start program. Currently, kids are restricted from riding trikes in the current location as it impedes activities on the playground. This will create an additional 12'x30' area. This change involves purchasing additional fencing material to match the existing and removing a five-foot section of masonry knee wall. The costs associated are $11,314.20 and will be covered by OVEC. Once approved, OVEC will send funds to the district Finance Department and purchase orders will be generated to cover the materials. The work will take place over the summer. The maintenance department will perform the masonry work. 

r. Access 24 Devices for 2018-2019 School YearJim Jackson

Technology Coordinator Jim Jackson recommends purchasing the Lenovo 100e Chromebook for use with the freshmen class for the 2018-2019 school year. He requested prices from vendors and only two submitted qualifying proposals. Of those two, CDWG had the lowest overall price. The district will be purchasing 1,100 devices and financing them through Insight Financial. Please see the documentation for more details. 

s. Summer CampsAdrienne Usher

The 2018 Summer Camps submitted for approval are: 

BCHS Boys Basketball Youth Camp                  OMES FRC Intermediate STEM Camp                    NBHS Band Camp

BCHS Girls Basketball Camp                            OMES FRC Lego Camp

BCHS Youth Soccer Camp                                GT Drama Day Camp

BCHS Volleyball Skills Camp                            BCHS Band Camp

NBHS Volleyball Camp                                    BCHS Boys Baseball Youth Camp

OMES FRC Primary STEM Camp                    EMS Boys Basketball Camp

 

t. 2018-2019 Technology PlanJim Jackson

The 2018-2019 Technology Plan reflects the 1:1 program "Access 24" at the middle and highs schools. Several of the goals and initiatives are continuations of previous goals, as they are still pertinent to technology integration. There is still a large focus on Chromebooks. There are eRate funds to complete the network upgrade that was started a couple of years ago. On the horizon is a placement plan for the district telephone system. Other areas included in this plan include data security, internet filtering, assistive technology, district energy initiatives, school security, surveillance, social media, school websites, digital citizenship, electronic communications and more. 

10. UNFINISHED BUSINESS

11. NEW BUSINESS

a. Request to Increase Meal Prices for SY 18-19Angela Voyles

School Food Service (SFS) requests approval for an increase of the paid lunch meal price to $2.75, an increase of ten (10) cents, for SY 18-19. This increase to the paid lunch meal price will apply to all grade levels and schools. The current price for paid lunch meals for SY 17-18 is $2.65. Student reduced price lunch is set by federal regulation at $0.40.

Student breakfast meals will remain at current pricing of $1.25 for paid breakfast and $0.30 for reduced price breakfasts. 

SFS also requests approval for an increase to the adult breakfast meal price to $2.50, and adult lunch meal prices to $3.75, an increase of twenty-five (25) cents for each meal, for SY 18-19. This increase to the adult breakfast meal price will bring pricing into compliance with USDA requirements. 

Please see additional information provided.

Approve the increase of meal prices for 2018-2019 as presented.
b. Request for Additional Preschool Staff at BES/RES/SESJennifer Wooley

Requested is additional staff at Brooks, Roby, and Shepherdsville Elementary schools for a full-day, second preschool assistant to begin the 2018-2019 school year. Ms. Landry details the needs in the memo. As a reminder, BCPS non-renews all second preschool assistants at the end of the year in an effort to avoid over staffing, knowing that needs may require adding some positions to meet student needs. Funding is available for the additional positions in the preschool budget. 

Approve an additional preschool assistant at Brooks, Roby and Shepherdsville Elementary schools as requested.
c. Bullitt Principal Internship Program (BPIP)Jennifer Wooley

New BCPS principals face multiple unknowns as they begin work in a new role in a school. Human Resources wishes to provide support for the new principals with seasoned principals serving as their mentors. Proposed is the Bullitt Principal Internship Program (BPIP) Mentor-Intern Agreement noting the monthly guidelines along with the expectations. Also proposed is a $1,000 stipend for the principal mentor for a full year. Funding has been requested in the General Fund and Salary Schedule for FY 2019. 

Approve the Bullitt Principal Internship Program as presented.
d. District Facility Plan Amendment #2Becky Sexton

Requested is the Board's approval to seek permission from the Kentucky Department of Education to reassemble the Local Planning Committee for an amendment to the current District Facility Plan for Old Mill Elementary School. This requested amendment includes the construction of a new school as opposed to a renovation as indicated in the current District Facility Plan. With the current construction of Bullitt Lick Middle School (BG#17-148) underway, this will complete Priority 1 initiatives and the district can move to Priority 2. Due to the increase in enrollment numbers at the east-end schools, specifically Bullitt East High School which is over capacity and adjoins Old Mill Elementary campus, the district is in need of pursuing the construction of a new 800 student elementary school with the intent of utilizing the existing Old Mill Elementary facility as an auxiliary extension to Bullitt East High School. With the land acquisition last year, the district is in a position to immediately pursue the amendment to the DFP and begin planning construction of a New Elementary School.

Approve the request to pursue Amendment 2 of the District Facility Plan as presented.
e. Professional Development Plans 2018-2019Adrienne Usher

Presented are the 2018-2019 Professional Development Plans for all Bullitt County schools. These PD plans have been reviewed by the appropriate level directors and the Assistant Superintendent for Student Learning.

Approve the 2018-2019 Professional Development Plans as presented.
1. Elementary Schools
2. Middle Schools
3. High Schools
f. School Activity FY 2019 BudgetsLisa Lewis

Presented are the Principals’ Combined Budgets for FY 2019 for all schools. Per Redbook requirements, the Board of Education must approve the school activity budgets for the upcoming school year by the end of May.

Approve the school activity budgets for the upcoming school year.
g. 2018-2019 Pay ScalesLisa Lewis

Provided are the Annual Pay Scales for FY 2019. The following are changes to the scales: 

1. District-wide pay increase of 1.00% added

2. Removed Health Services Coordinator (LPN) and Health Services Coordinator (RN) from the salary scale. Adjusted the salary of the School Nurse (LPN) and School Nurse (RN); this allows the salaries to be paid commensurate with other professionals required to have a degree. 

3. Added two District Robotics Coordinators - one for the elementary schools and one for the secondary schools with a stipend of $1,515

4. Added Competitive Winter Guard (Band) with a stipend of $2,182

5. Added Access 24 Coordinators with a stipend of $1,010 (high schools and middle schools)

6. Increased the Archery Coach stipend to $1,948 (middle schools and elementary schools)

7. Removed the Virtual Curriculum Integration Consultants (all school levels); the stipend was $523

 

Approve the 2018-19 Pay Scales as presented.
h. 2018-2019 Tentative BudgetLisa Lewis

Presented is the Tentative Budget for Fiscal Year 2019 in the amount of $146,059,270.70. Please see the documentation for specific fund information. Any changes will be reflected in the Working Budget in September. 

Approve the Tentative Budget for 2018-2019 as presented.
i. Guaranteed Energy Savings Contract (GESC) DocumentsMark Mitchell
Approve the GESC documents as presented.
1. Final Contract with Trane U.S., Inc. for the Guaranteed Energy Savings Contract (GESC)

Submitted is the final contract with Trane U.S., Inc. relating to the BG 18-313 Guaranteed Energy Savings Contract. Items for approval, contingent upon final KDE review and approval, is the AIA Document A141 - 2004 along with Exhibits A and C-H, Addendum No. 1 and Attachments A-E. This represents the final contract to the RFP accepted by the Board in March 2018. The final contract has been thoroughly reviewed by Buckman Farris & Mills PSC as to form and legality. Upon approval, the final contract will be sent to KDE for their review and acceptance. Once accepted by KDE, the final contract will be sent to Trane U.S., Inc. Congruent with acceptance of the final contract by KDE, Hilliard Lyons will initiate the bond sale for funding of the project. Once the bond sale is complete, final modifications will be made to the contract and forwarded to the district for signatures. Once signed, the final contract will be sent to Trane U.S., Inc. for their signatures and submitted to KDE.

2. Revised BG-1 Application for the Guaranteed Energy Savings Contract - Hilliard Lyons and Harshaw Trane

Presented is the revised BG-1 by Kelly Mrsic with Hilliard Lyons and Ernie Tacogue with Harshaw Trane as it relates to the Guaranteed Energy Savings Contract (GESC). Project funding for the GESC, which includes architectural design services, will be generated through cash allocated in the FY 19 budget in the amount of $182,700.00 to pay for the Restricted Funds portion and GESC bonds in the amount of $9,800,000.00 to pay for the General Funds savings. The total cost of the GESC project is $9,982,700.00.

3. BG-2s for the Guaranteed Energy Savings Contract

These BG-G2 are presented by Ernie Tacogue with Harshaw Trane as related to the Guaranteed Energy Savings Contract. As per KDE, the BG-2s are required as they outline the specifications for energy design criteria for each location within the confines of the GESC. A licensed engineer in the Commonwealth of Kentucky must certify each site location along with the GESC qualified provider. 

4. GESC Direct Purchase Order with Harshaw Trane

Submitted is a Direct Purchase Order (DPO) with Harshaw Trane relating to the BG 18-313 GESC and includes the two (2) Aerco Benchmark condensing hydronic boilers. The total cost of the DPO is $68,632.00. Upon approval, the DPO will be sent to KDE for their review and acceptance. Once accepted by KDE, the DPO will be sent back to the district for signatures and forwarded to Harshaw Trane for their signature.

5. GESC Direct Purchase Order with Trane U.S., Inc.

This Direct Purchase Order (DPO) is with Trane U.S., Inc. relating to the BG 18-313 Guaranteed Energy Savings Contract and includes the rooftop units (RTUs), variable air volume single duct terminal units (VAVs), ductless split system and the outdoor energy recovery units (ERUs) for the HVAC portion of the renovations at Old Mill Elementary. The total cost of the DPO is $348,624.00. Upon approval, the DPO will be sent to KDE. Once approved by KDE, it will be sent back to the district for signatures and then forwarded to Trane U.S., Inc. for their signature.

6. Letter of Authorization with Trane U.S., Inc.

Approval of a letter of authorization with Trane U.S., Inc. relating to the BG 18-313 GESC is requested. This letter of authorization allows Trane U.S., Inc. to manufacture and order specific equipment prior to the full execution of the final contract with Trane U.S., Inc. and the bond sale facilitated by Hilliard Lyons. Due to the long lead times associated with the equipment and an abbreviated summer break, it is necessary to approve the letter of authorization to assist with the project's summer timeline.

7. Service Agreement with Harshaw Trane for the Intelligent Services and Software Maintenance - GESC

Approval is requested for the Intelligent Services and Software Maintenance Agreement relating to the GESC. The agreement covers the intelligent services related to the improvements made as a result of the GESC. Specifically, it will cover the new controls at Bullitt East and North Bullitt Highs' freshman wings, Eastside Middle and Old Mill Elementary. Additionally, Trane will provide software maintenance for all Trace SC+/ES/Ensemble controls throughout the district. The cost for this agreement is $9,516.00. Funding for these services is found in the FY 18 budget in 0352 - Other Technical Services. Eric Farris has reviewed the agreement as to form and legality.

j. EMS Agriculture Teacher Stipend / Extended DaysLee Barger

Eastside Middle School is offering an agriculture program and FFA (Future Farmers of America) chapter that will complement the agriculture pathway at Bullitt East High School. In order to employ a quality candidate and have a quality program, a $1,000 stipend and 5 extended days are requested for the teaching candidate.

Approve the EMS Agriculture Teacher Stipend / Extended Days as presented.
k. School Fees and Supply Costs RecommendationKeith Davis

One of the three items that the Board approved as part of the 2017-2018 superintendent evaluation process was as follows: Investigate school fees and make recommendations to the Board on ways in which the district may be able to ameliorate this burden so that all children will be able to access opportunities in our schools without negatively impacting their family budget.

Presented are the results of the investigation of school fees at various levels. Some observations include: 

  1. The fees vary substantially, despite the fact that there is a Board policy for reviewing and having SBDM approval for school supply lists. 
  2. The fees charged tend to vary based on the overall wealth of the school as expressed by the percentage of students qualifying for free or reduced lunch, with higher wealth schools tending to charge more fees. 
  3. There is no indication that the fees are wasted or that they are outrageous - they are, in almost all cases, spent wisely to provide materials for the school. 

There is room for improvement that will create more equity for schools and students. Families- even those families that do not qualify for free or reduced lunches - may still struggle to pay these fees, particularly those who have multiple children in the school system. If a family has two children at the highest fee elementary school and another at the highest cost middle school, then - in addition to school clothes and other back to school paraphernalia, they would need to pay $330 in supplies and fees, not counting the middle school Chromebook fee. The generalization that the parents in those "wealthier" areas can all easily afford those fees is false, and the fact that the "less wealthy" schools tend to be more conservative in the fees asked/required can lead to inequality in opportunity within our own school system. This should be unacceptable to the Board, and the Board has the authority to regulate fees to be charged. 


Another point to consider is that the district has never lowered the allocation per child, even though it could have "saved" the district close to $500,000 each year under state law. Next year, just at the elementary and middle levels, the differential between what is required to be allocated to the schools for instructional materials and what we intend to allocate is $359,000. The Superintendent notes this not because he believes the money is wasted; schools almost without exception, use it for excellent instructionally focused purchases. He notes it to illustrate that many schools in many other districts get by with less, so placing some restrictions on schools in order to increase equity among the schools and the children in them should not pose a large problem. 

The average elementary cost for the school supply list, the wish list, agenda fees, and school fees (not including a optional take home technology fee at one school) is $67.92. Across all elementary schools, this is an approximately $430,515 cost to the parent community. At the middle level, the average cost for the same materials (also not including the $35 Chromebook fee) is $80.83, which totals approximately $246, 765 across all the middle schools. 

Dr. Davis' recommendations are as follows:

  1. Prohibit Bullitt County elementary and middle schools from requiring or requesting children and their families bring any school supplies or charge any fees whatsoever, aside from the $35 Chromebook fee, reasonable field trip fees to cover the cost of the trip only, and Board approved fees for non-mandatory extracurricular activities. 
  2. Set a per pupil amount based on the 8th month attendance report that the district will provide an allocation to each school's site-based council under Section 6 of 702 KAR 3:246 of $50 per student at the elementary level and $65 per student at the middle level as an addition to the minimum Section 6 allocation.
  3. This additional allocation per pupil will be increased each year to correspond to the rate of inflation. 
  4. Continue funding the SBDM councils at 3.5% of the base SEEK as the district has done in the past.
  5. Given that many parents will wish to make donations, direct that the schools may accept any direct parent donations during the first month of school, but those donations be utilized to establish a discretionary fund for the principal's use in assisting families with school lunch charges to avoid the alternate meal situation. This will not apply to donations by the organized PTSA group at the school or to any athletic booster program. 

The approximate cost for this plan to make public schools a place where all children have the same access to a free public education is $494,145. This is not in the proposed budget for the current year because there is currently not enough revenue to support it. For the initial year, the district would utilize funding accumulated on the balance sheet for curricular initiatives to supply this funding, though once the final current year revenues are determined, it may not be necessary to utilize the balance sheet funding. Next year, if necessary, the Board could designate a part of any revenue increase through the 4% rather to support this initiative.

This will result in an increase in dollars available for some schools - especially schools in less wealthy areas of the county that tend to charge lower supply fees - and a small decrease in dollars available to other schools. By standardizing supplies, buying in bulk, and receiving funding for all students regardless of free/reduced status, schools will be able to offset most, if not all the amount that will be foregone in some locations. Also, there will be a savings in the amount of time teachers now spend to prepare supply lists, collect and sort the materials, and store them until ready to use. There is only one school system in Bullitt County. It should not be a system of "haves" and "have nots." Please see the additional information provided.

 

 

Approve the recommendations regarding School Fees & Supply Costs as presented and direct the fee schedules be amended to reflect this proposal.
l. Administrative Pay RecommendationKeith Davis

Another item as part of the 2017-18 superintendent evaluation process is to: Investigate disparities in administrator pay between BCPS and surrounding, regional and similar sized districts. Determine if additional compensation is desirable and affordable. Develop a proposal for addressing the issue. 

Presented are the results of the investigation. Some observations include:

  1. Bullitt County Public Schools are highly competitive in pay for both teachers and administrators with all 13 comparison districts, except for Jefferson County.
  2. As an example, a High School Principal in JCPS makes approximately $39,000 more than the same position in BCPS; a Middle School Principal in JCPS makes about $18,000 more than the same position here; and, an Assistant Superintendent in JCPS makes about $35,000 more per year than a similar position in BCPS. Teachers also make significantly more in JCPS than in BCPS by about $13,000.
  3. There are wide variations in some positions, but BCPS was the highest or 2nd highest among the comparison districts (other than JCPS) for teachers, and generally favorable to most districts in administrative position salaries. 
  4. The districts used for the comparisons were districts of similar size as BCPS throughout the state, JCPS, and a few other districts of interest, including Meade County and Larue County.

Dr. Davis' recommendation is as follows:

  1. Increase the extra duty supplement for High School Principal by $5,000 beginning July 1, 2018.
  2. Add the same increase to the assistant superintendent position to maintain a reasonable difference between the two positions and put it closer to the closest regional comparison districts.

The reason for this recommendation is that most salaries compare favorably with other districts. The position of high school principal is, without a doubt, one of the most difficult jobs in education. Recent experience has shown that the position has relatively high turnover and relatively few applicants when the position is open. By increasing the salary to a level that matches the higher wages in other OVEC districts, perhaps Bullitt County will be able to attract and retain assistant principals to make the sacrifice to lead one of our high schools.

The cost to implement this change is $25,000, which is available in the General Fund. 

Increase the extra duty supplement for High School Principal by $5,000, as well as the assistant superintendent position, beginning July 1, 2018.
12. EXECUTIVE SESSION

a. As authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the summative evaluation.

b. As authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.

Recess Regular Session and enter Executive Session as authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the summative evaluation and KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.
13. RECONVENE REGULAR SESSION
Exit executive session and resume regular session. (No action was taken in executive session.)
14. Amendment of Superintendent's Contract
After meeting in Executive Session, an amendment was presented for approval regarding the current superintendent contract. This amendment states that should the superintendent's contract not be renewed prior to his retirement vesting, the Board shall compensate him for the amount necessary to vest his non-standard service credit.  
15. ADJOURNMENT

Adjourn at _:__ p.m.

Draft