| I. Call to Order. | |
| A. Roll Call | |
| B. Pledge of Allegiance/Mission and Vision | |
| C. Adopt Agenda | |
| 1. ADDENDUM: Add III.A.1.b. Consider approval of facility usage request from Denise Neace to use Breathitt Elementary Cafeteria on September 9, 2023, 12-8p.m. for the purpose of a birthday party, contingent upon receiving insurance. | |
| II. Presentations/Reports | |
| A. Student Recognitions | |
| B. Staff Recognitions | |
| 1. 2022-2023 Retirees | |
| a. Scott Allen – 7/1/2023
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| b. John Baker – 7/1/2023 | |
| c. Augusta Barnett – 7/1/2023
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| d. Leslie Cable – 7/1/2023
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| e. Bonnie Lively – 7/1/2023
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| f. Kenneth Neace – 6/1/2023 | |
| g. Carolyn Smith – 7/1/2023 | |
| h. Lisa Fugate | |
| C. Reports | |
| 1. Superintendent Report | Phillip Watts |
| 2. Attendance Report | Felicia Johnson |
| 3. Data/Security Presentation | Will Noble |
| III. Student Learning and Support Items Recommended for Approval | |
| A. CONSENT ITEMS | |
| 1. Approval of Use Property Requests | |
| a. Consider approval of facility usage request from Spark Athletics to use Sebastian Elementary for the purpose of Community Gymnastics once a week, after board approval, from 3:30 to 5:00p.m, contingent upon receiving insurance. | |
| b. Consider approval of facility usage request from Denise Neace to use Breathitt Elementary Cafeteria on September 9, 2023, 12-8p.m. for the purpose of a birthday party, contingent upon receiving insurance. | |
| 2. Consider approval of board members attending the KSBA’s 2023 Winter Symposium, Dec. 8-9 at the Marriott Downtown in Louisville | |
| 3. Consider approval of board members attending the KSBA Fall 2023 Regional Meeting. | |
| 4. Consider approval of supplementing district ticket costs up to $75,000 from ESSER funds, to allow Breathitt County Schools students to attend all district events free to promote social/emotional wellness and a smooth transition to normal operations, contingent on SBDM Council approval. | |
| 5. Consider approval of the 2023 Technology Activity Report. | |
| 6. Consider approval of allocating $20,000 to BHS extra-curricular expenses (same as last year's allocation) and $4,000 to each elementary school for extra-curricular expenses. | |
| 7. Consider approval of fundraiser request from Sebastian Elementary to have an online Bobcat store with BSN for the purpose of the student activity fund. | |
| 8. Consider approval of the Safe Return to In-Person Instruction and Continuity of Services Plan. | |
| 9. Consider approval of Sabrina McElroy as the Board Appointed Certified Employee and Tim Wooton as the Board Appointed Certified Employee Alternate for the 2023-2024 Evaluation Appeals Committee. | |
| 10. Consider approval of 2023-24 KVEC MOA and employee #3291 professional leave. | |
| 11. Consider approval of the MOA with the KY Transportation Cabinet-Department of Highways. | |
| 12. Consider approval of the KVEC Membership dues for the 2023-2024. | |
| 13. Consider approval of 2023-2024 Gear Up SOAR MOA. | |
| 14. Consider approval of the Alive at 25 Program 2023-24 MOU. | |
| 15. Consider approval of the formation of the Breathitt High School Girls Basketball Boosters Organization, contingent upon providing insurance. | |
| 16. Consider approval of the District Funding Assurances for the 2023-2024 school year. | |
| B. DISCUSSION ITEMS | |
| 1. Consider approval of July 25, 2023, Regular Meeting Minutes. | |
| 2. Consider approval of August 17, 2023, Work Session Meeting Minutes. | |
| 3. Consider approval of the July 2023 Treasurer's Report. | |
| 4. Consider approval of the August 2023 bills for payment. | |
| 5. Consider approval of flood insurance for the Coliseum with Hartford Insurance. | |
| 6. Consider approval of flood insurance for the Football Den and Concession stand with Hartford Insurance. | |
| 7. Consider approval of setting the 2023 property tax rates. | |
| 8. Consider approval of the 2023 motor vehicle tax rates. | |
| 9. Consider approval of accepting a quote from ORI (KPC Contract) in the amount of $ 84,810.16 for the purpose of purchasing additional furniture for Sebastian Elementary. | |
| 10. Consider approval of accepting a quote with ORI (KPC Contract) in the amount of $39,592.72 for Sebastian Elementary library furniture. | |
| 11. Consider approval of the MOA with WestEd/ASSISTments 6th Grade Math Study and Breathitt County Schools. | |
| 12. Consider approval of accepting the JUUL settlement agreement and notification for the final allocation. | |
| 13. Consider approval of quote with Country Carpets in the amount of $15,425.00 for the purpose of adding addition sideline synthetic grass/gravel and turf at the Breathitt Fieldhouse. | |
| IV. BUILDING GROUNDS | |
| A. New Elementary KDE BG# 20-283 | |
| 1. Consider approval of a contractor requested DPO change order #012 for the Breathitt Elementary(BG#20-283). This change order would delete funds accidentally added to the DPO by the contractor in the amount of (-) 35,158.85. | |
| 2. Consider approval of change order #039 adding $35,158.85 to the construction contract for the Breathitt Elementary (BG#20-283). This change order would add to the construction contract, the deleted DPO funds in the amount of $35,158.85. | |
| B. Coliseum Balcony + Art Room (BG#22-061 (Balcony) + 22-099 (Art)) | |
| 1. Consider approval of the Pay Application #13 from Allen Construction in the amount of $44,681.12 for work to date on the Coliseum Balcony Replacement and the Coliseum Art Room Renovation. | |
| C. New BB/SB Training Building KDE BG# 22-097 | |
| 1. Consider approval of Owner Direct Purchase orders accompanying Pay Application #7 from Allen Construction in the total amount of $5,022.86. | |
| 2. Consider approval of the Pay Application #7 from Allen Construction in the amount of $19,535.56 for work to date on the BB/SB Training Building (BG #22-097). | |
| D. Breathitt Fieldhouse + Concession (BG# 22-168) | |
| 1. Consider approval of the Pay Application #6 from Standafer Builders in the amount of $357,086.20 for work to date on the Breathitt Football Fieldhouse + Concession project, BG# 22-168. | |
| 2. Consider approval of the change order #006 in the amount of $21,217.50. This is a requirement from AEP to complete electrical entrance. | |
| E. Coliseum HVAC (BG #22-151) | |
| 1. Consider approval of the Pay Application #13 from Allen Construction in the amount of $57,207.59 for work to date on the Coliseum HVAC Replacement (BG# 22-151). | |
| F. Highland Turner HVAC replacement | |
| 1. Consider approval of the attached construction documents for submission to the State of Kentucky for building plan review for Highland Turner HVAC Replacement (BG# 23-500). | |
| 2. Consider approval of the Construction Documents for the Highland- Turner HVAC Replacement Project (BG#23-500) for submission to the Kentucky Department of Education for their review and approval in preparation for release for public bidding. These documents include drawings and KDE required forms BG2 and BG3. | |
| G. Bus Garage | |
| 1. Consider approval of the attached construction documents for submission to the State of Kentucky for building plan review for the bus garage (BG#23-499). | |
| 2. Consider approval of the Construction Documents for the Bus Garage Project (BG#23-499) for submission to the Kentucky Department of Education for their review and approval in preparation for release for public bidding. These documents include drawings and KDE required forms BG2 and BG3. | |
| H. Area Technology Center | |
| 1. Consider approval of BG1 for the ATC Demolition BG#24-079. | |
| 2. Consider approval to accept a letter of interest to hire Tate Hill Jacobs Architect for purpose of constructing/renovating a a new Area Technology Center at the ARM property. | |
| I. ATC/Closeout of previous ATC project | |
| 1. Consider approval of revised BG1 for the ATC BG#22-182 | |
| 2. Consider approval of BG4 for the previously design of the ATC center BG#22-182. | |
| 3. Consider approval of hiring Tate Hill Jacobs for the design work for demolition of existing Area Technology building located at 2303 Bobcat Lane. | |
| J. BHS Canopy | |
| 1. Consider approval to accept a letter of interest to hire Tate Hill Jacobs Architect for purpose of construction of a new BHS Canopy. | |
| V. Personnel Notifications | |
| VI. Informational Items | |
| A. Communication/Sharing (All Present) | |
| B. School Financial Reports | |
| C. School SBDM Reports | |
| VII. Consider approval of going into closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation. | |
| A. Consider approval of returning to open session. | |
| B. Action taken from closed session. | |
| VIII. Adjournment | |