Nelson County Board of Education Regular Meeting
March 16, 2010  5:00PM
Central Office

Board Members Present: Mr. Frank Hall, Mr. Damon Jackey, Mr. Larry Pate, Mr. Nicky Rapier, Mr. Adam Wheatley 
 
I. Call to Order: The meeting was called to order at 5:01 PM by Chairperson Mr. Nicky Rapier.  At this time Mr. Rapier read and affirmed the district’s Mission Statement and Vision Statement.  

II. Changes to the Agenda: No changes were requested.  

III. Student/Employee Performance: The Bloomfield Elementary Recycling Club presented information and a video regarding recycling at their school. Students present were Austin Mattingly (aka Recycle Boy), Dylan Jones and Kaylee Morris.   Other students participating in the video were Joseph Downs, Marley Evans, Ashley Sosa, Ariadna Sosa, Makenna Pyle, Eli Shewmaker, Kayte Berry, 
Nichloas Mazat, Benton McGill.   STLP students who helped to create the video were Clara Pozgay, Hanna Hendricks, Cambron Roby, Morgan Clark, Timothy Goff, Tyler Chesser, and Whitnie Chesser.

IV. Student/Employee Recognition  
Representatives from the American Red Cross presented the Horizons Student Council with a certificate of appreciation for their efforts in raising funds for the survivors of the earthquake in Haiti.  Student Council members presented the Red Cross with a check for $177.
The Nelson County School Board received a certificate of recognition for outstanding efforts in advancing student achievement and implementing all indicators of the Advancing Student Achievement to Proficiency Initiative for School Boards.
District and Regional Governor’s Cup winners were acknowledged, and it was noted that Lori Allen, Old Kentucky Home Middle School, placed sixth in the State Governor’s Cup in the area of composition.
The NCHS Archery Team participated in a tournament at Bardstown, finishing second in the high school division.  NCHS had the top four male archers in the high school division:  1st Tyler Simpson, 2nd Ryan Osborne, 3rd Miles Cecil & 4th Dee Dee Cecil.  In the Ladies competition, Ying Chan took 4th place. The team also qualified for the State Tournament, finishing second in the regional tournament. Dee Dee Cecil finished first and Miles Cecil finished second.
AFJROTC exceeded standards on the Headquarters AFJROTC Unit Evaluation in February, achieving the highest rating in every area possible; according to the evaluator, this unit was the highest “Exceeded Standards” he’d ever had and the best example of cadet ownership of all 109 units he evaluates.  The Group Commander and Deputy Group Commander, Jeremy Simpson and Brittany Lewellen, received the Top Performer Awards.
The 2009 NCHS yearbook is in competition for a national design award, ranking in the top 5% of Taylor yearbooks for the state.
Nelson County Special Olympics team won Region 3 and advanced to the state tournament.  Participants are from NCHS, Bloomfield and OKHMS.
NCHS presented the American Red Cross with 159 blood units at the drive in February.  The school has donated a total of 513 units for the current school year. 
Bloomfield Middle: The Blazer Learning Center promoted 10 students during a Tae Kwon Do skills test in February.  Tae Kwon Do is offered as an Enrichment activity during the after school program at Bloomfield Middle School.  Instructor Mike Armbrust, Bardstown Fitness, works with 20 students.   Austin Hahn and Alex Cox were promoted to a green belt.  Orange belts were presented to Megan Coulter, Kristian Kingsolver, Tyler Johnson, and Anthony Cavalieri.  Yellow belts were presented to: Brandon Mollyhorn, Austin Clark, Farrah Fowler, and Dalton Fowler. 
March students of the month for Bloomfield Middle: 6th Ericka Clark, 7th Taylor Martin, 8th Alex Bowman
Bloomfield Middle School students Jenna Bell, Rebecca Woford, Aleah Graham, Brandon Mollyhorn, Austin Hahn, and Luke Cecil participated in the three day Kentucky UN event sponsored by the KY YMCA.  The Bloomfield Middle School students were presented with the “Outstanding New Delegation” award at the closing ceremony.  Luke Cecil was named an “Outstanding Ambassador.”
New Haven: Grant Landram won 3rd place and $50 in the Nelson County Farm Bureau Spelling Bee.
Vocational and Technical School: The following students were winners in the Skills USA Regional Competition: Kyle Robinson; Jake Johnson; Scott Clark; Craig Mattingly; Dustin Hall; Chaz Durbin; Devin Greenwell; Scott Cecil; Cole Downs; Tony Miles; Jon Owens;
HOSA participated at State Competition, with the following students placing in various categories: Terra Bockting; Krista Cundiff; Courtney McCauley.  These students will advance to the National Leadership Conference in Orlando, Florida in June. 
Boston: Shawn Boone was school winner for the spelling bee
Boston’s “Catch the Buzz” February students of the month: Allison Thurman, middle school, Cameron Avris, intermediate, and Troy Morris, primary.
Boston Believe Bee winners: Janet Coleman and Theresa Lowery.  This is an award in which teachers recognize each other for outstanding instructional strategies based upon the WOW student engagement framework.
Boston Staff member of the month: Rana Kaissieh
Bloomfield Elementary: Morgan Clark was awarded 3rd place overall in the Nelson County Conservation District Poster and Essay contest and Bloomfield Elementary was awarded $200 as a school for 100% participation. 
New Haven: New Haven School’s 5th grade boys’ basketball team won their division championship.
On the February ThinkLink, 98% of NHS kindergarten students performed proficient/distinguished in math and 100% in reading with no novice in either subject.
OKHMS: Seventh grader Bailey Cissell won two 4H awards for a poem completed for Mrs. Stratton’s class. 
8th grader Scott Boone is advancing to the state basketball Special Olympics tournament. 
Foster Heights: Mary Gagne, Foster Heights Mathematics Intervention Teacher was chosen to be a Kentucky Center for Mathematics Consultant to lead the KY Numeracy Project (KNP) Course for teachers both within and outside our district.
Allie Berry and Jewel Ritchie, 4th grade students at Foster Heights Elementary, with their parents and former 3rd grade teacher Joy Janes, attended a panel discussion in Frankfort about anti-mountain top mining and presented their 3rd grade class book to the panel.  The panel later presented the book to Governor Beshear and he responded with a letter to Ms. Janes’ class acknowledging their work on this topic.
Grace Frederick, 4th grader, was the school-wide spelling bee winner.

V. Operations Consent Agenda  
Primary Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.  Motion carried unanimously.

V.A. Information: Personnel Actions
Offers of employment were extended to the following:		
W. Keith Janes, Bus Driver, Bus Garage;
Richard Dewitt, Bus Driver, Bus Garage;
Ronald Greenwell, Bus Driver, Bus Garage;
Arlene DaCorte Smith	, Bus Monitor, Bus Garage;
Sherry Reed, Instructional Assistant I, New Haven;
Wayne Hawkins, Instructional Assistant II, New Haven;
Classified Subs: Arlene DaCorte Smith; Norma Culver;
Certified Substitute Teachers: Linette Lowe; Zack Allendar; Shelly Hahn; Terry
Janes; Emily Yates; Patricia Jenkins;
Student Workers: David Gunter; Kody Robertson; William Mattingly;			 
The following transfers took place:
Lea Ann Hilton, from New Haven Inst Asst to Foster Heights FRYSC Inst Asst;
Nathan Willoughby, from Instr Asst to Tutoring @ Horizons;
Tiffany Barnett, from Instr Asst to Tutoring @ NCHS;
Resignations were accepted from the following:	
Sandy Mattingly, Foster Heights FRYSC Inst Asst; Stephanie Walls, Bus Monitor;
The following retirement was noted: Debby Kennedy, Cox’s Creek, Inst Asst/Food Service;
The following employees received suspensions/reprimands/terminations:
Richard Daryl Hardin; Charles Upson; Belinda Blatz;
  
V.B. Treasurer's Report  

V.C. Bills and Claims  

V.D. MUNIS Report  

V.E. Leaves of Absence  
The following is a list of personnel that are presently taking leaves of absence with board approval:
Medical Leave: Dana Brown, Bloomfield Elementary; Faith Medley, Nelson County High School;
Sharon Mabe, New Haven; Michelle Lanham, New Haven; Mike Yaden, Boston; Susan Hey, Bloomfield Middle; June Berry (Intermittent), Bus Garage; Brittany Ziminiski, Cox’s Creek Child Care; Alisa Rummage (Intermittent), Nelson County High School;
Maternity Leave: Krystal Mattingly, Foster Heights;

V.F. Minutes from Previous Meetings: Minutes from the regular meeting of 2/1610 and special called meeting of 3/10/10 were approved as presented. 

V.G. Overnight/Out-of-State Trips  
The following overnight/out of state trips were approved:
Sherri McGuffin, NCHS, to take 4 students, grade 11, to the Kentucky United Nations Assembly, March 21 – 23, 2010, in Louisville, Ky.
Dianna Williams, Anne Zabenco, NCHS, to take 70 students, grades 9 – 12, to tour museums and other cultural/historical sites, March 19, 2010, in Nashville, Tenn.

VI. Student Support Services 
 
VI.A. Construction Update 
Mr. Michael Salsman of BCD, Inc. presented an update on construction at Foster Heights Elementary and Thomas Nelson High School. At Foster Heights, the cleanup crew is working and the project is slated to be completed 3 months ahead of schedule.   At Thomas Nelson High School, some foundations have been laid and crews are working on water and sanitary lines.  Mr. Salsman noted that more than one half of the contingency fund remains.

VI.B. Change Orders 

VI.B.1. Change Order # 3: TNHS  
The Kentucky Department of Transportation is now requiring an additional turn lane from Highway 245 to the entrance of TNHS.  Kelsey Construction can complete all necessary excavation for $37,832.82.  All construction costs here required are reimbursable from the Kentucky Department of Transportation. 
Primary Motion Passed:  Action to approve Change Order # 3, Thomas Nelson High School construction, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.B.2. Change Order # 4: TNHS  
The Kentucky Department of Transportation is now requiring an additional turn lane from Highway 245 to the entrance of TNHS.  Bardstown Asphalt will complete all required paving for a cost of $15,873.00.  All paving costs are reimbursable from the Kentucky Department of Transportation.
Primary Motion Passed:  Action to approve Change Order # 4, Thomas Nelson High School construction, was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.  Motion carried unanimously.

VI.C. Architect Selection  
VI.C.1. Foster Heights Phase 2  
Primary Motion Passed:  Action to approve Studio Kremer as the architect for Foster Heights Phase 2 construction in accordance with 702 KAR 4:160 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.  Motion carried unanimously.

VI.C.2. NCHS Athletic Facilities Phase 2  
Primary Motion Passed:  Action to approve Studio Kremer as the architect for the Nelson County High School Athletic Facilities Phase 2 construction in accordance with 702 KAR 4:160 was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.C.3. TNHS Phase 2  
Primary Motion Passed:  Action to approve Studio Kremer as the architect for Thomas Nelson High School Phase 2 construction in accordance with 702 KAR 4:160 was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.  Motion carried unanimously.

VI.D. Construction Manager Selection  

VI.D.1. Construction Manager:FH Phase 2  
Primary Motion Passed:  Action to approve BCD, Inc. as construction manager for the Foster Heights Phase 2 construction in accordance with 702 KAR 4:160 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.D.2. Construction Manager: NCHS Athletic Facilities   
Primary Motion Passed:  Action to approve BCD, Inc. as construction manager for the Nelson County High School Athletic Facilities construction project in accordance with 702 KAR 4:160 was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  Motion carried unanimously.

VI.D.3. Construction Manager: TNHS Phase 2  
Primary Motion Passed:  Action to approve BCD, Inc. as the construction manager for the Thomas Nelson High School Phase 2 project in accordance with 702 KAR 4:160 was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.E. Approval of Construction Documents  

VI.E.1. NCHS Athletic Facilities Renovation  
Primary Motion Passed:  Action to approve the construction documents as presented by Studio Kremer for the Nelson County High School athletic facilities renovation was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.E.2. TNHS Phase 2  
Primary Motion Passed:  Action to approve construction documents as presented by Studio Kremer for Thomas Nelson High School Phase 2 was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.E.3. Cox's Creek Roof  
Primary Motion Passed:  Action to approve the construction documents as presented by Studio Kremer for the new roof for Cox's Creek School was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.F. TNHS: Opening Configuration  
Redistricting committee members Meredith Travis and Aaron Cummins presented data from the original committee meetings in 2008 indicating that an agreement could not be reached on the exact configuration for the opening grades for Thomas Nelson High School.   
Proposed configuration:
2012-13: Grades 9 & 10
2013-14: Grades 9, 10, & 11
2014-15: Grades 9, 10, 11, & 12 (High School is fully operational)
Primary Motion Passed:  Action to approve the recommended configuration of grades 9 and 10 for the opening of Thomas Nelson High School was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.  Motion carried unanimously.

VI.G. Selection of Vendor: Substitute Calling System
The Aesop Substitute Calling System was recommended as being compatible with Munis software, allowing multiple users unlike the current Subfinder system, and available with free yearly updates.  
Primary Motion Passed:  Action to approve Aesop as the new software system for calling substitute teachers was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried unanimously.

VI.H. Selection of Vendor: Transportation Software  
Versa Trans was recommended as the new software for managing bus routes.   This system was recommended as an alternative to the current system because of its flexibility, and ability to notify parents in the event of a delay or mishap, and the fact that it would pay for itself in fuel savings over an extended period of time.   Board member Mr. Frank Hall expressed his dissent, indicating that he felt the money could be better spent on classroom programs.
Primary Motion Passed:  Action to approve the purchase of Versa Trans, a transportation management software, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.  Motion carried with a dissenting vote by Mr. Frank Hall.

VII. Student Instructional Services  

VII.A. Transition to Post-secondary/Career  
Mr. Greg Hash and Mr. Mark Thomas presented information regarding programs implemented at Nelson County High School to improve students’ successful transition to careers or to higher education.   Programs discussed included dual credit programs, Advanced Placement classes, college and career fairs, individual learning plans, co-op opportunities, and a variety of other efforts by guidance, administration and teachers to increase each student’s chance at a successful transition to adulthood.

VIII. Guest Comments: No guest comments were offered.
IX. Adjournment  
Primary Motion Passed:  Motion to adjourn the regular meeting of the Nelson County Board of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.  Motion carried unanimously.

X. Convene Executive Session  

Primary Motion Passed:  Action to convene an executive session of the Nelson County Board of Education to discuss personnel, legal and real estate matters was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.  Motion carried unanimously.

XI. Adjourn Executive Session: Action to adjourn the executive session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.  Motion carried unanimously.   At this time, it was noted that no action was taken during the Executive Session.

XII. Reconvene Regular Session
Primary Motion Passed:  Action to reconvene the regular session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.  Motion carried unanimously.   At this time, it was noted that no action was taken during the Executive Session. 

XIII. Adjourn Regular Session
Primary Motion Passed: Action to adjourn the regular session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.  Motion carried unanimously.   

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Chairperson

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Superintendent