SPENCER COUNTY BOARD OF EDUCATION
Regular Monthly Meeting
August 26, 2013 6:30 PM
Spencer County Middle School
DRAFT MINUTES

Attendance Taken at 6:29 PM: 

Present Board Members:   
Ms. Janet Bonham 
Ms. Sandy Clevenger 
Ms. Debbie Herndon 
Ms. Ange McKinney 
Ms. Jeanie Stevens 
 
Others Present:  Superintendent Adams, Chuck Abell, Mark Thomas, Todd Russell, Curt Haun, Ed Downs, Mariann Arnold, Vicki Goodlett, Brett Beaverson, Jim Oliver, Rick Vincent, Gina Brian, Diana Thomas, Lillian Matthews, Roy Bell, Pete Clevenger, Mallory Bilger, Michele Barlow, and others.

ORDER #27
CALL TO ORDER  
Ms. Jeanie Stevens, Board Chair, called the meeting to order at 6:30 p.m. 

STATEMENT OF BOARD MISSION  
Ms. Sandy Clevenger, Vice Chair read the Statement of Board Mission

WELCOME OF VISITORS TO MEETING  
Ms. Jeanie Stevens, Board Chair, welcomes visitors.

ORDER # 28
REVIEW AND ADOPT THE AGENDA  
Approval of agenda as presented passed with a motion by Ms. Janet Bonham and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

STUDENT PRESENTATION 
There were no student presentations this month.

RECOGNITIONS  
Going the Distance Award  
Superintendent Adams awarded Ms. Gina Brian, bookkeeper at SCHS with the Going the Distance award for August 2013.

CITIZENS AND DELEGATIONS  
Mr. Roy Bale addressed the Board regarding the need for more lockers at Spencer County Elementary to eliminate students from carrying heavy backpacks all day.

ACADEMIC SUCCESS AND STUDENT ACHIEVEMENT  
Academic Spotlight: SCMS - New Science Standards  
Mrs. Lillian Matthews, Science Teacher at Spencer County Middle School shared the new science standards with the Board.  Mrs. Matthews also shared her students’ egg drop engineering projects (as part of new science standards.)

Academic Report:  Rick Vincent  TPGES (Teacher Professional Growth and Effectiveness System
Mr. Chuck Abell, Mr. Rick Vincent, and Mr. Ed Downs shared the new Teacher Professional Growth and Effectiveness System.

Superintendent's Report
Superintendent Adams report included:  
•	SB97 Certificate
•	Update on meeting with Representative Brad Montell
•	Executive Session – Attorney Nathan Riggs will be unable to attend due to illness. 

ACTION WITH DISCUSSION  

ORDER # 29
Approval of Board Minutes  
Motion to approve the July 22, 2013 minutes passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER #30
KSBA 2013 POLICY AND PROCEDURE UPDATE - SECOND READING  
Policy Numbers: 01.1;  01.111;  01.61;  01.821;  02.131;  02.4241; 02.442;  03.113;  03.121;  03.12322; 03.125;  03.127;  03.1321;  03.212;  03.221;  03.22322;  03.225;  03.226;  03.2321;  04.31;  04.3111;  04.312;  04.3121;  04.41;  05.4;  05.411;  05.42;  05.48;  08.113;  09.111;  09.12;  09.121;  09.122;  09.14;  09.15;  09.22;  09.2241;  09.3;  09.31; 09.33;  09.425;   09.4341;  09.2212 
Procedures:  01.44 AP.21;  01.6 AP.2;  02.442 AP.21;  03.111 AP.21;  03.12322 AP.21;  03.1237.AP2;  03.125 AP.21;  03.125 AP.22;  04.31 AP.1;  04.312 AP2;   05.3 AP.1;  05.47 AP.1;  09.14 AP.11; 09.14 AP111;  09.14 AP.12;  09.14 AP.22;  09.14 AP.24;  09.14 AP.251;  09.4341 AP.21;   09.36 AP.211; 09.36 AP.2111;  09.2212 AP.21;  09.14 AP.232
Motion to approve the second reading of Policies and Procedures was made by Ms. Ange McKinney and a second by Ms. Debbie Herndon.  
 
Discussion:
Ms. Sandy Clevenger mentioned her concerns related to cell phone reimbursement.
Last month the Board modified to 50% with a cap of $50 per month.   Ms. Clevenger thinks this may cause employees to request school phones, would be a great expense on the district.  

Amendment:
Motion was made by Ms. Sandy Clevenger and a second by Ms. Ange McKinney to amend motion to read:  Approve the second reading of policies and procedures with the modification to policy 03.125 cell phone reimbursement be $30/non data plans and $50/data plans.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 31
Maintenance Truck Purchase Approval   
Maintenance has requested the purchase of another utility truck to more efficiently cover the district so that each tech may travel to different locations to address work orders.

Recommendation to approve Maintenance Department truck purchase request; not to exceed $12,500 for the purchase price passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 32
Fees for Health Science Classes and HOSA Club  
SCHS is requesting fees for the health science classes taught by Dorothy Beaverson.   Breakdown is as follows:

Principles of Health Science  = $10 per student
Medical Terminology = $20 per student
Emergency Procedures = $15 per student
MNA = $50 per student
HOSA (Club Fee) = $25.00 per student

Approval of fees as requested passed with a motion by Ms. Ange McKinney and a second by Ms. Debbie Herndon.  
 
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 33
Request to Approve Lunch Price Increase  
Due to mandates within the Healthy Hunger Free Kids Act of 2010, Spencer County Public Schools’ must raise lunch prices this year. The mandated increase is to eventually equal the difference between the reimbursement rate ($2.86) and the full-pay lunch price (plus 20 cents reimbursement); otherwise, it appears the federal government is also subsidizing full-pay lunches.  Because of nutritional requirements, larger quantities of food for the higher price is not possible.

The requested new meal price is:
Elementary Schools:		$ 2.30
Middle & High Schools:	$ 2.45

For over ten years, our breakfast price has remained $1.00 and we intend to keep this price to encourage participation.  There is no price increase for a la carte items.

Approval to increase new meal prices passed with a motion by Ms. Debbie Herndon and a second by Ms. Ange McKinney.  
 
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 34
BG-4 #12-276   SCHS Contingency Package   
The request to approve BG-4 # 12-276 will officially close out the contingency project at Spencer County High School.  Approximately $6,500 in residual funds remain.

Approval of the BG-4 to officially close out the contingency at SCHS passed with a motion by Ms. Ange McKinney and a second by Ms. Sandy Clevenger.  
 
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 35
BG-1 Filming Platform at SCHS Athletic Pressbox  
It has been requested to expand the press box area to establish a filming platform so that scissor lifts are no longer utilized due to safety.  Although the project will be completed by our Maintenance Department, at an estimated $1,500 of local funds, the BOE is responsible for approving all BG-1’s established within the District.

Approval of the BG-1 to construct a filming platform attached to the press box passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 36
ACTION BY CONSENT  
Approval of Consent Items (as listed below) passed with a motion by Ms. Ange McKinney and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

A.	Orders of the Treasurer Reports  
B.	School Financial Reports  
C.	District and Food Service Reports  
D.	Invoices for Approval 
•	Chenoweth Law Office:  March 1 – April 30, 2013    $337.50
•	Sherman-Carter-Barnhart Architects  Invoice #4       $189.00
 
E.	Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements  

Hillview Academy				
Tamatha Hollan, IA

Taylorsville Elementary
Kari Santo, Elementary Teacher, Rank 2
Georgia Sienicki, Elementary Teacher, Rank 1
Helen Detrich, IA
Treva McCauley, Technology Resource Instructor

Spencer County Elementary
Emma Stevens, Music Teacher, Rank 3
Debra Cannon, IA
Phillip Bruce, IA – Math Intervention
Diana Welch, Parent/Community Coordinator & Cafeteria Monitor
Crystal Abell, Elementary Teacher, Rank 2

Spencer County High School
Jelani Collins, Social Studies Teacher, Rank 1
Elizabeth Downs, Cafeteria Worker

Other
Kelsi Shipley, Emergency Certified Sub Teacher, Rank 4
Brittany Vetter, Speech Language Pathologist

Resignations
Celia Issac, Elementary Teacher  - TES eff 6/26/2013
Abigail Watkins, Certified Sub Teacher, eff 7/25/2013
Richard Greenwell, IA – Hillview Academy, eff. 7/29/2013
Stephanie Puckett, Music Teacher – MS eff. 7/29/2013
Stacia Cox, Elementary Teacher – SCES eff. 8/1/2013
Crystal Whitehouse, Sub Bus Driver  eff. 8/5/2013
Amanda Crenshaw, Emergency Certified Sub Teacher, eff. 8/10/2013
Shelt Lewis, Emergency Certified Sub Teacher, eff 8/22/2013

F.	Field Trips (Overnight or Out-of-State)  
•	FFA Dairy Trip – Wisconsin – September 27-30, 2013
•	SCHS Girls Soccer – Russell, KY – September 14-15, 2013
•	SCES – Huber’s Farm – October 9, 2013 (day trip)
•	FFA Dairy Team – Pennsylvania – September 6-10, 2013

G.	2014 Senior Trip - St. Louis – April 16-19, 2014
H.	Fundraiser Approvals

Preschool – PTA Fundraisers:
September 9		Pasta Sales
September 25		Candy Bar Sales
October 7		Book Fair Scholastics
November		Candle Sales
January		Krispy Kreme
February		Little Caesars Pizza
April			Scholastic Book Fair

Taylorsville Elementary
Chorus & Ensemble	Poinsettia 	October 2013	Music, student equipment, trips for competition, piano accompanist for students.	
Chorus & Ensemble	Two Dances	Fall and Spring	Music, student equipment, trips for competition, piano accompanist for students.	
TES School Wide	Paragon	Fall 2013	Purchasing technology for TES students	
PTA	Bookfair	Sept and March	Field Trips, Programs, Attendance Awards, Bikes, Gift Cards, Medals & staff needs	
PTA	Krispy Kreme	February	Field Trips, Programs, Attendance Awards, Bikes, Gift Cards, Medals, and staff needs	
PTA	Walk-A-Thon	March/April	Field Trips, Programs, Attendance Awards, Bikes, Gift Cards, Medals and staff needs	
PTA	School Apparel	November	Field Trips, Programs, Attendance Awards, Bikes, Gift Cards, Medals and staff needs	
PTA	Trash Bags	School Year	Field Trips, Programs, Attendance Awards, Bikes, Gift Cards, Medals and staff needs	
PTA	Santa Shoppe	December	Field Trips, Programs, Attendance Awards, Bikes, Gift Cards, Medals and staff needs	

  Spencer County Middle School
GROUP	FUNDRAISER	DATES	PURPOSE $$	
SCMS School Wide	Paragon Food items &  Candles	August 27-Sept 30 	Direct Student Support Supplies & Materials	
SCMS Cross Country	Hometown Pizza Cards	Through September	XC Student Fees	
SCMS Cross Country	Thornton’s Coupon Books	Through September	XC Student Fees	
SCMS Cross Country	Bucket Collection @ Stoplight	TBD	XC Student Fees	
SCMS Boys Basketball	Chili Supper Tickets/Auction	Sept 3 or Oct. 31	Uniforms	
SCMS Boys Basketball	Banners/Basketball Tournament	Sept – October 	Uniforms	
SCMS Boys Basketball	Candle Sales	Sept – October	Uniforms	
SCMS Football	Spirit Wear and Decals	Aug 27-September 	Uniforms	
SCMS Girls Basketball	Movie Night Outdoor and Concessions	September 21	Equipment & Banquet	
SCMS Dance	Skating Party - Champs	October 7	Competition Fees	
SCMS Football	Krispy Kreme Donuts	Sept 1-30	Banquet, equipment, team hoodies, uniforms
waterbottles	
SCMS Library	Grizzle Cookbooks	School Year	Books, ebooks, Playways	

Spencer County High School

GROUP	FUNDRAISER	DATE	PURPOSE $$	
Cheerleading	Krispy Kreme Donuts & Coffee @ Homecoming	October 2013	Uniforms	
Cheerleading	Cheer Clinic for K-5th Grade	End of Aug 2013	Uniforms/Supplies	
Cheerleading	Host Cheer Competition	Nov. 2013	Regional/State Fees
Banquet	
2014 Project Grad	Toy Show “Booth”  - Baskets	Dec. 2013	Proj Grad Event	
2014 Project Grad	Craft Fair  	Nov 2 2013	Proj Grad Event	
World Travelers  Ms. Day	Candy Sales – Ongoing	Sept. – Dec. 2013	European Trip – Student Support	
World Travelers  Ms. Day	Thirty One Purses	Nov. 2013	European Trip – Student Support	
World Travelers  Ms. Day	Scentsy Candles	Nov. 2013	European Trip – Student Support	
KUNA    Ms. Day	Tupperware	Sept. and March	Student Trips, Supplies, & Dues	
KUNA   Ms. Day	Scentsy Candles	Oct. and April 	Student Trips, Supplies, & Dues	
KUNA  Ms. Day	Candy	Sept – Dec 2013	Student Trips, Supplies, & Dues	
Band Boosters	Ham - BBQ –Turkey for Thanksgiving and Christmas 	Nov and Dec 2013	Band Equip/Compet.	
Boys Basketball	Concessions Bass Fishing Tournament 	Sept 2013	Uniforms/Balls	
Boys Basketball 	Dodgeball Tournament Concessions	Aug – Sept 2013	Uniforms/Balls	
KUNA  Ms. Day	Thirty One Purses	Nov 2013	Supplies and State Dues	
2014 Project Grad	FFA Invitational Lunch	TBA	Proj Grad Event	
2014 Project Grad	Project Graduation Concessions	Spring 2014	Proj Grad Event	
Football	Octoberfest Chili, hot dogs, drinks	Oct 5	Student Team Expenses	
Football	Raffle Tickets $200 at four home football games and $500 last home game	Sept – Dec	Student Team Expenses	
Football	Kroger Cards	All Year	Student Team Expenses	
Boys Soccer	Alumni Game	Sept 7	Student equipment & uniforms	
Special Olympics	UPS Plane Pull	September 28	Special Olympics
Charity 	
Chorus	SCHS Bonfire Homecoming/Powder Puff	October 2	Chorus spring trip	
Spanish Honor Society	Bracelets – for charity 	December	Pulsera Project/Nicaragua	
Boys Basketball	Kroger Cards	School Year	Uniforms, player suits, basketball shoes	
2014 Project Graduation	Mums	Fall 2013	Project Grad Event	
2014 Project Graduation	Poinsettias	Holidays	Project Grad Event	
2014 Project Graduation	Road Trash Pick Up **Adults Only**	Fall 2013	Project Grad Event	
Band Boosters	Road Trash Pick Up  **Adults Only**	Fall, Spring, Summer	Student Equip
Student Transportation	
Band Boosters	Water Bottles and Clappers at Football Games	Home Games	Student Equip
Student Transportation	
Band Boosters	Baked Items – Car Washes	Fall & Spring	Student Equip
Student Transportation	
Band Boosters	Kroger Cards	All Year	Student Equip
Student Transportation	
Band Boosters	Food Booth at Homecoming	October 5	Student Equip
Student Transportation	

I.	Approval for TES Grant Applications - 2014 Reading Recovery  
J.	Surplus Items  
•	1990 International Bus 232		Serial # AZRNOLH27523
•	1991 International Bus 247		Serial # CNMNONH370239
•	1992 International Bus 276		Serial # CNMNONH370239
•	1995 Ford Bus 9502			Serial # B8OC2SVA61109
•	1997 International 9701		Serial # BAAN4VH492553
•	1989 Ford Pick Up

K.	Request to Approve Annual Vendors  
•	Urbsorne Books
•	Superior Cheer
•	Pocket Nurse
•	Jacobi Sales
•	Awardworks, LLC

L.	SCES Fundraiser - Purpose of Fundraiser Amendment for playground equipment   
M.	Maternity Leave Request   for Erin Demyan 

COMMUNICATIONS  

Board Members   
•	Ms. Sandy Clevenger asked for an update on drug dogs.  Mr. Adams has a meeting with Attorney, Grant Chenoweth this week and will discuss.
•	Board discussed possible ways to review Purchas Orders as recommended in trainings at KSBA - Vicki will scan and email to Board Members regularly for their review. 

•	SCEA Update  

Written Communications  
•	Transportation Report   
•	Attendance Report - No report in August   
•	Bus Maintenance Report  
•	Building Inspections  
•	SBDM Minutes   
•	Field Trips (Including Sport Schedules with Away Games)  

DIALOGUE AND FUTURE AGENDA TOPICS  
•	Report on Kindergarten Screening
•	Would like to meet resource officer
•	Committee to review change in school times.
ORDER # 37
MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES  
Order #192 - Motion Passed:   passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.
  
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER #38
EXECUTIVE SESSION KRS 61.810 Section 1 Subsection (b)   
Deliberations on the future acquisition or sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be acquired for public use or sold by a public agency.

Approval to go into executive session passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.  
 
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 39
RETURN TO OPEN SESSION
Approval to return to open session passed with a motion by Ms. Sandy Clevenger and a second by Ms. Ange McKinney.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

ORDER # 40
ADJOURN BOARD MEETING  
Approval to adjourn meeting at 8:05 p.m. passed with a motion by Ms. Debbie Herndon and a second by Ms. Ange McKinney.

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger       	Yes
Ms. Janet Bonham		Yes
Ms. Debbie Herndon        	Yes
Ms. Ange McKinney         	Yes

____________________________________
Jeanie Stevens, Chairperson

_____________________________________
Chuck Adams, Superintendent