Title: This is the template for minutes
Author: Robert D. Shaver
Last saved by: Barlow, Michelle
Company: KSBA

SPENCER COUNTY BOARD OF EDUCATION
SPECIAL CALLED MEETING
Spencer County Elementary School Media Center
Thursday, May 16, 2013
6:30 p.m.

Attendance Taken at 6:33 PM: 

Present Board Members:   
Ms. Jeanie Stevens
Ms. Sandy Clevenger
Ms. Janet Bonham 
Ms. Debbie Herndon 
Ms. Ange McKinney 

Others Present:   Superintendent Adams, Chuck Abell, Todd Russell, Vicki Goodlett, Diana Thomas, Pete Clevenger, and Michele Barlow

ORDER # 195
CALL TO ORDER
Meeting was called to order at 6:33 p.m. by Board Chair, Jeanie Stevens.

DISCUSSION  
TENTATIVE BUDGET 
 
Vicki Goodlett provided the Tentative Budget (2013-2014).  

Board members questioned the high fee for the collection of taxes from the Sheriff's Department. Vicki and Mr. Adams explained that it is based on a percentage of the collection and currently the district is paying 3%.  Maximum amount they can charge is 4%.  

Under Operations Office, Superintendent Adams shared his thoughts on merging the Transportation Manager position and the Director of Operations position together  -  while also adding responsibilities to the Maintenance Supervisor position in order to absorb savings of approximately $45,000.

High substitute pay and workers compensation was reviewed carefully.  Substitute bus drivers pay equaled $81,000 for the year.   

ORDER #  196
ACTION WITH DISCUSSION  
APPOVAL OF INDEPENDENT AUDITOR CONTRACT; BROWN AND COMPANY
Gilbert Brown with Brown and Company was the lone bid at $12,000.  One auditor declined due to time constraints and four other auditors did not respond to our request for a bid.

Recommendation to accept Brown and Company as the firm to conduct Spencer County Schools annual audit passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  
 
Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 197
SCHOOL RSOURCE OFFICER 
A proposed/modified agreement, as it relates to distribution of funds, was approved by the City Council and was provided to the Board.  

Recommendation to  take official  action to adopt and complete the agreement and allow summer planning and training to take place in preparation of the following school year passed with a motion by Ms. Janet Bonham and a second by Ms. Debbie Herndon.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 198
AIPHONE Security Systems  
The AIPHONE provides a buzz in system similar to that at SCES.  The AIPhones are a newer generation and the install at SCHS offers mobile flexibility needed in order to accommodate building security after school.
Cost for each school:  

Preschool:  $8,423	TES:  $1,948		SCMS:  $1,948	SCHS:  $2,579
	
Motion to table until more information is provided at the May 20th meeting passed with a motion by Ms. Sandy Clevenger and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 199
2013-2014 EXTENDED DAY AND RESPONSIBILITY FACTOR MODIFICATION

The approved responsibility factors were reviewed from April 22, 2013 Board of Education meeting.   

Mr. Adams shared his thoughts merging the Director Transportation and Building Facilities and merging Building Facilities with Maintenance Supervisor.  The Board discussed the amount of responsibility in the summer months and the responsibility factor.  Board would like to see the Director of Operations/Transportation receive CDL.   Mr. Adams will bring his recommended job descriptions to May 20 meeting for Board to review.  

Recommendation to reduce Asst Superintendent to responsibly factor from 17% to 15%; 15 days to the School Psychologist position; and give the Driver Trainer and even 200 days passed with a motion by Ms. Debbie Herndon and a second by Ms. Ange McKinney.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

ORDER # 200
ADJOURN MEETING
Motion to adjourn at 8:47 passed with a motion by Ms. Debbie Herndon and a second by Ms. Janet Bonham.  

Ms. Jeanie Stevens		Yes
Ms. Sandy Clevenger		Yes
Ms. Janet Bonham 		Yes
Ms. Debbie Herndon 		Yes
Ms. Ange McKinney 		Yes

_____________________________________
Jeanie Stevens, Chairperson

_____________________________________
Chuck Adams, Superintendent