Board of Education Special Meeting
September 17, 2012 06:00PM
Professional Development Center 
631 N. Green Street 
Henderson, KY 42420

Attendance Taken at 5:47 PM: 

Present Board Members:   
Mrs. Lisa Baird 
Mr. Greg Hunsaker 
Mr. Ben Johnston 
Mr. Jon Sights 
Mr. Michael Waller 

I. Welcome  

II. Students & Staff Recognition  

III. Public Participation & Recognition of Guests  

IV. Approve Minutes from Prior Meetings  
 
Rationale: 
The August 20, 2012 Regular Meeting and the August 20, 2012 Special Meeting 

Order #21 - Motion Passed:  Request to approve the Minutes from the August 20, 2012 Regular Meeting and the August 20, 2012 Special Meeting passed with a motion by Mrs. Lisa Baird and a second by Mr. Greg Hunsaker.  
Mrs. Lisa Baird           Yes
Mr. Greg Hunsaker         Yes
Mr. Ben Johnston          Yes
Mr. Jon Sights            Yes
Mr. Michael Waller        Yes

V. Reports  
V.A. Audit Report  

Order #22 - Motion Passed:  Request to approve audit report for the fiscal year ended June 30, 2012 by Myriad CPA Group passed with a motion by Mr. Michael Waller and a second by Mr. Ben Johnston.  
Mrs. Lisa Baird           Yes
Mr. Greg Hunsaker         Yes
Mr. Ben Johnston          Yes
Mr. Jon Sights            Yes
Mr. Michael Waller        Yes

V.B. Book Costs  
V.C. Race To The Top District Grant  
 
Rationale: 
Overview of the Race To The Top District Grant 
V.D. Update for Spring Explore and Plan Testing  

VI. Old Business  
VI.A. Strategic Facilities Planning Committee  
 
Rationale: 

    Secure Dr. Kowalski as a consultant for the SFPC and charge him with the execution of an extensive feasibility study.
    The factors relevant to Dr. Kowalski's study need to include, but are not limited to: 1) optimal facility utilization and placement; 2) demographics in relations to facilities and school district boundaries; 3) cost comparison of renovation vs. new construction; and 4) time progression for renovation and/or new construction based on facilities assessment and financial capabilities.
    At the time Dr. Kowalski is prepared to meet with the entire SFPC (midway through his study); appointments would be made by the board to finalize the committee.
    Upon completion, the SFPC will review the options presented in the study and make a final recommendation to the board.

Order #23 - Motion Passed:  Request to approve the recommendations of the Strategic Facilities Planning Committee passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.  
Mrs. Lisa Baird           Yes
Mr. Greg Hunsaker         Yes
Mr. Ben Johnston          Yes
Mr. Jon Sights            Yes
Mr. Michael Waller        Yes

VII. New Business  
VII.A. Consent Agenda  

Order #24 - Motion Passed:  Request to approve the consent agenda passed with a motion by Mr. Michael Waller and a second by Mr. Greg Hunsaker.  
Mrs. Lisa Baird           Yes
Mr. Greg Hunsaker         Yes
Mr. Ben Johnston          Yes
Mr. Jon Sights            Yes
Mr. Michael Waller        Yes

VII.A.1. Approve 2012-2013 Indirect Cost Rates  
 
Rationale: 
Non-Restricted - Child Nutrition 13.45%
Restricted Rates - Federal Grants 2.33% 
VII.A.2. Award Bids (Fencing)  
 
Rationale: 
Fencing #12-12-5-8 
VII.A.3. Approve Shortened School Day for 1 special education student  
VII.A.4. Approve Student Overnight Trip Requests  
 
Rationale: 

    North Middle School students to attend the KYA conference - December 6, 7 and 8 in Louisville, KY 
    High School, North Middle, South Middle, Niagara Elementary and Cairo Elementary Archery students to attend the NASP World Archery Tournament - October 4-6, 2012  in Orlando, Florida
    International Club to London and Paris October 6-12, 2012
 
VII.A.5. Approve the submission of nine grants  
 
Rationale: 

    $50,000 - Pre-engineering Grant for HCHS 
    $25,000 - Pre-engineering grant for North Middle School 
    $4,000 - Pre-engineering grant for South Middle School 
    $634,000 - 21st Century Community Learning Center (Five Year) grant for Jefferson and Chandler Elementary Schools 
    $634,000 - 21st Century Community Learning Center (Five Year) grant for Bend Gate Elementary 
    $16,641 - Title III Immigrant Grant 
    $10,000 - Elk's National Impact grant 
    $3,000 - Yeager Foundation 
    $10,000,000 - $20,000,000 - Race To the Top District (Four Year) (Darrell Daigle is reporting on this particular grant.)
 
VII.A.6. Approve Admissions and Release Committee Chairperson/Section 504 Chairpersons 2012-2013  
VII.A.7. Approve District Wide Surplus Auction to be held October 17, 2012  

VIII. Financial  
 
Discussion: 
A Special Called Board of Education Meeting was scheduled on September 27, 2012 at 5:30 p.m. at the Professional Development Center to hear from Walt Spencer on the working budget.  The Board will also hear from Keegan O'Daniel on the agenda item that was tabled tonight, 2012 School Bus Purchase Request, requesting the purchase of 10 school buses. 
VIII.A. Treasurer's Report  

Order #25 - Motion Passed:  Request to approve the Treasurer's Report for the month ending September 17, 2012 passed with a motion by Mr. Jon Sights and a second by Mr. Greg Hunsaker.  
Mrs. Lisa Baird           Yes
Mr. Greg Hunsaker         Yes
Mr. Ben Johnston          Yes
Mr. Jon Sights            Yes
Mr. Michael Waller        Yes

VIII.B. Paid Warrant Report  

Order #26 - Motion Passed:  Request to approve Paid Warrant Report for payments made between August 21, 2012 and September 17, 2012 passed with a motion by Mr. Greg Hunsaker and a second by Mr. Jon Sights.  
Mrs. Lisa Baird           Yes
Mr. Greg Hunsaker         Yes
Mr. Ben Johnston          Yes
Mr. Jon Sights            Yes
Mr. Michael Waller        Yes

IX. Personnel Actions  

X. Adjourn  

Order #27 - Motion Passed:  Request to adjourn the meeting at 7:36 p.m. passed with a motion by Mr. Michael Waller and a second by Mrs. Lisa Baird.  
Mrs. Lisa Baird           Yes
Mr. Greg Hunsaker         Yes
Mr. Ben Johnston          Yes
Mr. Jon Sights            Yes
Mr. Michael Waller        Yes

_____________________________________
Ben Johnston, Chairperson

__________________________________
Thomas L. Richey, Superintendent