Spencer County Board of Education
Regular Monthly Meeting
August 27, 2012  6:30PM
Spencer County Middle School Media Center

Attendance Taken at 6:31 PM: 
   
Attendance:   
Ms. Jeanie Stevens			Present
Ms. Shannon Medley		Present
Ms. Sandy Clevenger		Present
Mr. Scott Travis			Present
Ms. Mary Ann Carden		Absent

Others Present:  Superintendent Adams, Norma Thurman, Brett Beaverson, Vicki Goodlett, Todd Russell, Diana Thomas, Ed Downs, Chuck Abell, Curt Haun, Mary Lynn Martin, Dale Kleinjan, Rachel Dunaway, Lee Ann Day-Ballard, Kevin Dockery, Stacy LaRue, Mallory Bilger, Michele Barlow, and others.

ORDER # 24
CALL TO ORDER  
The meeting was called to order by Ms. Jeanie Stevens, Chairperson at 6:31 p.m.

ORDER # 25
STATEMENT OF BOARD MISSION  
WELCOME OF VISITORS TO MEETING  
Ms. Jeanie Stevens read the Statement of Board Mission and welcomed visitors.

ORDER # 26
REVIEW AND ADOPT THE AGENDA  
The agenda was reviewed and passed with a motion by Ms. Sandy Clevenger and a second by Ms. Shannon Medley.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

STUDENT PRESENTATION (N/A)  

RECOGNITIONS  
Going the Distance
Ms. Diana Thomas, district personnel manager, was presented with the August 2012 Going the Distance Award.   

CITIZENS AND DELEGATIONS  

ACADEMIC SUCCESS AND STUDENT ACHIEVEMENT  
•	Academic Spotlight - Spencer County Middle School presented their literacy program. 
•	Academic Report:  Ms. Norma Thurman presented on the following:
o	Graduation Rates 2008-2011
o	ACT Scores Grade 11
o	Explore, PLAN, ACT Comparison for Class of 2013.
o	ACT Scores Grade 12
•	Superintendent's Report  
o	Upcoming tax hearing
o	ACT/Graduation Rates 
o	Entrance Age Procedure
o	Vocational Considerations

ACTION WITH DISCUSSION  

Order # 27
Approval of Board Minutes  
Recommendation to approve the July 23, 2012 and the August 6, 2012 minutes passed with a motion by Ms. Sandy Clevenger and a second by Ms. Shannon Medley.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 28
2013 Junior/Senior Prom Location   
Student council sponsors Ms. Rachel Dunaway and Ms. Lee Ann Day Ballard, along with two members of the student council Emily Browning and Jessica Berry, asked for the Board to consider allowing the 2013 Junior/Senior prom to be held off campus.  Due to the class sizes, they feel the gym is no longer able to provide adequate space for the prom.  Student council requested the prom be held at the Frazier Museum in downtown Louisville.  

Benefits to being held off campus include:
•	Less expense (no need to purchase and rent decorations.)
•	More instruction time with the elimination of decorating gym.

The Board of Education’s concerns included:  
•	Student safety driving to downtown Louisville.
•	Transportation waivers and liability.
•	School attendance if the prom were held on a Friday rather than a Saturday.

Motion to hold prom in gym passed with a motion by Mr. Scott Travis and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens			No
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 29
Occupational Therapist Position   
Recommendation to establish an Occupational Therapist position and salary scale (based on Bullitt County's OT salary scale) passed with a motion by Ms. Sandy Clevenger and a second by Ms. Shannon Medley.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 30
SCES Title 1 IA  
Recommendation to create a Title 1 IA position for SCES funded by Title 1 passed with a motion by Mr. Scott Travis and a second by Ms. Shannon Medley.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 31
ECE Position (.5 SCMS;  .5 SCES)  
Recommendation to create an ECE position to be split between SCES and SCMS passed with a motion by Mr. Scott Travis and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 32
Increase to Maintenance Contract   
Recommendation to equalize the contract of an existing maintenance technician by moving from 245 days to 260 passed with a motion by Mr. Scott Travis and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 33
Creation of SCMS Certified Position   
Recommendation to create a certified position at SCMS - per staffing allocation and policy guidelines passed with a motion by Ms. Shannon Medley and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 34
SCMS Contract Modification   
Currently there is a middle school teacher requesting to drop down to a .7 position for personal reasons.  The current .5 position from the same subject area will take the additional time to make him a .8.  Currently the district pays benefits to both employees and a recommendation to approve this request would be for this year only.
SCMS modification drop down to a .7 position passed with a motion by Ms. Shannon Medley and a second by Mr. Scott Travis.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 35
KSBA Annual Policy and Procedure Update - SECOND READING   
Recommendation of second reading of the KSBA policy and procedure update to include, as listed below, passed with a motion by Ms. Shannon Medley and a second by Ms. Sandy Clevenger.  

Policy Numbers:  01.11;  01.5;  02.4241;  02.4244; 03.12322; 03.131; 03.1321; 03.1322; 03.13251; 03.133; 03.14; 03.162; 03.22322; 03.231; 03.2321; 03.2322; 03.23251; 03.233; 03.24; 03.262; 04.32; 04.7; 05.3; 07.1; 07.13; 08.1121; 08.113; 08.1131; 08.133; 08.2323; 08.5; 09.11; 09.121; 09.1223; 09.13; 09.14; 09.21; 09.311; 09.422; 09.423; 09.425; 09.42811; 09.4361; 03.2235; 08.211; 03.1211; 03.2211; 03.121; 03.221; 03.222; 03.1232; 03.2232; 03.175; 03.225; 03.125; 03.18; 03.273; 03.6; 

Procedure Numbers:  	03.11 AP.1; 03.12322 AP.21; 03.1321 AP.1; 03.162 AP.21; 04.32 AP.1; 07.1 AP.11; 07.13 AP.1; 08.1131 AP.2; 08.133 AP.1; 08.2323 AP.21; 09.11 AP.23; 09.14 AP.1; 09.14 AP.111; 09.14 AP.12; 09.14 AP.231; 09.21 AP.2; 09.311 AP.2; 09.422 AP.21;  09.42811 AP.21; 09.4361 AP.21; 10.5 AP.22; 03.125 AP.21; 03.1232 AP.1; *
		
*Two Additional Procedures added (not requiring a first reading since it is a procedure).    09.2241 AP.21  “Permission Form for Prescribed or Over the Counter Medication” ;  03.121 AP.23 Certification of Times.

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 36
Board of Elections - Use of SCHS  
Recommendation to use SCHS as a viable polling place, if needed for the firehouse precincts passed with a motion by Mr. Scott Travis and a second by Ms. Sandy Clevenger.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 37
Bleacher Purchase  
Recommendation of bleacher purchase and replacement for SCHS and SCMS passed with a motion by Ms. Shannon Medley and a second by Mr. Scott Travis.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 38
ACTION BY CONSENT  
Accept consent items as listed below passed with a motion by Ms. Sandy Clevenger and a second by Ms. Shannon Medley.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

•	Orders of the Treasurer Reports  
•	School Financial Report  
•	District and Food Service Reports  
•	Invoices for Approval  
o	Sherman, Carter, Barnhart, Architects	$12,000
•	Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements  

Spencer County Preschool					Taylorsville Elementary
Elizabeth Coke, Preschool Teacher (.5) Rank 3			Kay Pence, Elementary Teacher, Rank 3
Shawn Knapper, IA						Tonya Herndon, IA
Mary Ann Spencer, IA					Julie Riggs, IA
							DeVona Hickerson, Elementary Teacher, Rank 1

Spencer County Middle School				Spencer County High School
Allison Biller, Receptionist					Tamera Sanford, Math Teacher, Rank 2
Michelle Penrod, Language Arts Teacher, Rank 2			Derek Cruise, Special Education Teacher (.5) Rank 3
							Derek Cruise, IA – Special Ed (.5)
							Steven Rucker, Asst. Principal, Rank 1
Other							Bryan Schildknecht, IA
Richard Vincent, Title 1/RTI Coordinator, Rank 1			Ray Manley, Custodian
Patrick Nix, Emergency Cert Sub Teacher, Rank 4			Stuart Dill, Social Studies Teacher, Rank 3
Todd Russell, Director, Special Ed, Rank 1			Kenny Simpson, ESS Teacher (.5)
Lisa Levesque, Bus Driver (full time)				Melissa Vereck, IA-Special Education
Colleen Huff, Bus Driver (full time)
Kina Mattingly, Substitute Driver Classified
Jessica Morrow, Substitute Classified

Resignations
Jaclyn  Risden-Smith, Director of Special Ed  & Preschool  eff. 7/31/2012
Theresa Ashley, Bus Driver, eff. 8/10/2012
Janet Head, Certified Substitute Teacher, eff. 8/20/2012
Kristan Lively, Math Teacher – HS, eff. 7/16/2012

Suspension 
LeDora Holbrook, Child Care Worker, suspension with pay, eff. 7/12-20/2012, suspension w/out pay 7/23-24-25/2012 (correction of dates)

Transfers
Mary Raisors, Asst. Café Mgr. from SCMS to SCHS
Tiffianie Richardson, Café Worker from SCHS to SCMS

•	Field Trips  
SCHS	FFA 			Harrisburg, Pennsylvania		September 4-18, 2012
SCHS	FFA			Madison, Wisconsin		September 28-Oct 2, 2012
SCES 	4th Grade		Squire Boone Caverns, IN		TBA
SCHS	Band			WKU - Honors Band		Jan. 24-26, 2013
SCHS 	Band			Chicago, IL – Competition		May 3-4, 2013
SCMS	6th Grade Chorus		Great Wolf Lodge/Kings Island	April 25-27, 2013
SCMS	7/8th Chorus/8th Band	Cedar Point, OH			May 10-12, 2013

•	Fundraisers  
Spencer County Elementary Fundraisers
Fall Festival – November
School Pictures – Fall and Spring
ABC Walkathon – Spring
Usborne Book Sales – Parent Conference Nights
Christmas Wreaths – Fall
PTA Book Fairs – Fall and Spring
PTA Santa Shop – December
PTA Spirit Clothing – All Year
Ongoing:  Target, Meijer, Funding Factory, Papa John’s, Market Day, and Student Bookstore
	
	TES Fundraisers
	www.schoolmall.com 

	Spencer County Middle School
SCMS Dance Team	SCMS Calendar (club pictures)	January 2013
SCMS Dance Team		Carmel Apples @ FFA Toy show	December 2012
SCMS Dance Team		Trash Pick up PARENTS ONLY	November 2012
Girls Basketball		Grizzly Store – Spirit Items		All Year
Student Council		Friday Hat Days			Fridays – All Year
Chorus			Little Caesars Pizza			January 2013
Chorus			Bake Sale/Silent Auction		At Concerts
Band/Chorus		Music Apparel & Accessories		Aug/Sept & Feb/March
Chorus			Thirty One				Sept/Oct.
Band/Chorus		Lollipops				Nov./May & Dance
Chorus/Band		Krispy Kreme Donuts & coffee	Aug/Oct/Dec/Feb/April
Chorus			Talent Shows			Sept/Nov or Dec/March/May
Band			Great American			Oct./Jan/Feb/March
Band			Concert – Bake Sale			Oct/Dec/April
Band			Coffee 				January
Cross Country		Krispy Kreme Coupon		ASAP
Cross Country		Car Decals				ASAP
Cross Country		Thornton’s Coupon Book		ASAP
6th Grade 			Pie Sales				Oct/November
Softball			Thirty One				August (after approval)
Grizzly Gals		Grizzly Pride Jelly Bracelet		All Year
Library			Sell old books			All Year
Cheerleading		5K Race/Walk with Kid Run		Aug./Sept.
Cheerleading		Beauty Pageant			October
Cheerleading		Christmas Wrapping			December
SCMS Dance		Dance/Relay for Life			March 8, 2013				

	Spencer County High School
	SCHS Boys Soccer		Magazine Sells			School Year
SCHS Boys Soccer		T-Shirts				School Year
SCHS Media		School Supplies			School Year
SCHS Mary Frances Schol.	Flash Drive Sales			School Year
SCHS Mary Frances Schol.	Used Book Sale			School Year
SCHS Student Council	Raffle Gift Certificates   		School Year
SCHS Student Council	Class Apparel			School Year
SCHS World Travelers	Car Wash Bake Sale			September 2012
SCHS KUNA Club		Smencils/Smens			School year
SCHS World Travelers	Kroger Gift Cards			School Year
SCHS KUNAClub		Tupperware			Sept – Dec. 2012
SCHS World Travelers	31 Purses/Scentsy			Sept – Dec 2012
SCHS Soccer		Alumni Game			July – Aug 2012
SCHS Soccer		Kroger Gift Cards			School Year
SCHS TSA		Snack Shack			School Year
				     (after school lunch)
SCHS Cross Country		Papa Johns Pizza			Home Football/
							   	Soccer game
SCHS Chorus		Little Caesar’s 			January
SCHS Chorus		Talent Show			Sept/Nov/Dec/March/May
SCHS Chorus		Thirty One				Sept. & Oct.
SCHS Chorus		Apparel and Accessories		Aug/Sept & Feb/March
SCHS Chorus		Krispy Kreme/Coffee	   		Aug/Oct/Dec/Feb/April
SCHS Chorus		\Concert Bake Sales			Concert Months
SCHS Band		Homecoming Food Booth		October 2012
SCHS Band		Prime Time Stadium Cushions		Football/Basketball Season
SCHS Band		Trash Pick Up – ADULTS ONLY	October 2012 and April 2013
SCHS Football		Momentum Fundraiser Discount Cards	August – September 2012
SCHS FCCLA		Otis Spunkmeyer			TBA
SCHS FCCLA		Provide food at wedding for Roxanne Perry	October 6, 2012
SCHS FCCLA		Balloon Store			All School Year
SCHS FCCLA		Country Mart Bake Sale		One a Month
SCHS Cheer		Host Cheer Competition		One Sat. Before December
SCHS Cheer		Homecoming Food Booth		October 6, 2012
SCHS Cheer		Avon				Oct.-Nov. 2012
SCHS Cheer		Candy Sales			August 
SCHS Cheer		Kay Kay Candles			Aug-Sept. 2012
SCHS Cheer		Custom Shades (sunglasses)		August – Until all sold
SCHS Cheer		Krispy Kreme			Sept. or November
SCHS Cheer		Little Caesars Pizza Kit		September 2012

•	Surplus Items  
Spencer County Middle School
Textbooks – Poor Condition

Spencer County Elementary
Boxes of various outdated resources
	Box of library books – poor condition
	Projector Screen
	Sony digital camera floppy disk
	Califone cassette player
	2006 Laptop Computer

•	Renew Photography and Yearbook Vendors  
Yearbook:		
	Jostens 
	Lifetouch

Photography:
	Lifetouch
	Forever Memories & Image Photography
	Belinda Sheeley Photography

•	Approval of Vendors
Alliant Integrators		Alliant Integrators			Best Access Systems
Arrow Electric			Arrow Services			NAPA
Bennett Hardware		Interstate Security Systems		Carrier Commercial Services
Peytona Garage		Cintas First Aid			Raben Tire Company, Inc.
Cintas – The Uniform People	Radio Communications		Cottrell Farm Equipment
Truck Sales and Service		Countywide			All State Ford Truck
Ethington Building Supply	AutoJet Muffler Corp		Gatterdam Industrial Services
Jim Williams Body Shop		Grainger Industrial Supply		Nelson Co. Implement
Howards Metal Sales		Really Good Stuff, Inc.		Hussung Mechanical Contractors, 
Walmart			Louisville Drywall Distributor		Dancewear Solutions
Louisville Tractor		Custom Overhead Door Service	Lowe’s
Penworthy			Lusk Mechanical Service		KayKey, Inc. DBA Humkey Backhoe
Madden Elevator		Small T-Shirt & Trading Post		Master’s Equipment
Visual Sports Network		Neil-Lavielle Steel			Hords Landscaping
Patron’s Home & Rental		TNT School Supplies		Peterson Electric
Acoustical Drywall & Supply	Rexel Southland			Theatre House Inc
Ricks Auto Service		Precise Air Filter			Service Solutions Group
Sherrard Automotive 		Simplex Grinnell			Southern Tool Supply
Spray-Tech Inc.		Thyssen Krupp Hearn Division	TMS
United Refrigeration		United Rentals			Welder’s Supply Company
Willis Klein Commercial Sales

COMMUNICATIONS  
Board Members  
Mr. Scott Travis asked for the consideration of housing buses (which are currently located behind the courthouse) at the new elementary school site, once construction is complete, to allow for more parking in town. 

SCEA Update  
Stacy Hieb gave an oral SCEA update.

Written Communications  
Mathematics Achievement Fund District Assurance 2012-2013  
Attendance Report  
	Enrollment Numbers:
		SCES:	818
		TES:		441
		SCMS:	677
		SCHS:	831
		Hillview:	  36

Bus Maintenance Report  
Building Inspections  
SBDM Minutes  
Donations  
Open Records Request  

DIALOGUE AND FUTURE AGENDA TOPICS  
N/A

ORDER # 39
MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES  
Motion to make agenda part of the official board minutes passed with a motion by Mr. Scott Travis and a second by Ms. Shannon Medley.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

ORDER # 40
ADJOURN BOARD MEETING  
A motion to adjourn meeting at 8:44 p.m.passed with a motion by Mr. Scott Travis and a second by Ms.Shannon Medley.  

Ms. Jeanie Stevens			Yes
Ms. Shannon Medley		Yes
Ms. Sandy Clevenger		Yes
Mr. Scott Travis			Yes
Ms. Mary Ann Carden		Absent

_____________________________________
Jeanie Stevens, Chairperson

_____________________________________
Chuck Adams, Superintendent - Secretary