Jefferson County
February 10, 2014 7:00 PM
Regular Meeting

I. Moment of Silence
Rationale:

Welcome to the February 10, 2014, meeting of the Jefferson County Board of Education.



Please join us for our traditional moment of silence.

 
Attachments:
Agenda 02 10 14
Meeting Notice 02 10 14

II. The Pledge of Allegiance
Rationale:
Please join us for the Pledge of Allegiance.


 

II.A. Vision Statement
Rationale:
 

III. Approval of Minutes of Previous Meeting
Rationale:
The minutes of the January 27, 2014, regular meeting are presented for your review and approval.

Attachment
 
Attachments:
Minutes 01 27 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the minutes of the January 27, 2014, regular meeting.
Actions:
A motion that the Board of Education approve the minutes of the January 27, 2014, regular meeting as revised to include Mrs. Linda Duncan's comments during Agenda Item VII.A. 2013–14 Suspension and Discipline Report passed with a motion by passed with a motion by Mr. Chris Brady and a second by Mrs. Debbie Wesslund.

IV. Recognitions and Resolutions
Rationale:
There are no recognitions for February 10, 2014.
 

V. Discussion Item Brought Forward
 
Actions:
A motion to waive Board Policy 1.45 Board Meeting Agenda and amend the agenda to move Discussion Item VII.A. up to this point in the agenda passed with a motion by Mr. David Jones, Jr. and a second by Mr. Chris Brady.

V.A. Report on Extended Learning, Priority Schools, and Schools Using the Transformation Option
Rationale:
The Extended Learning Achievement Through Teaching and Intervention (ATTAIn) report will provide an update on the Priority Schools’ implementation of Extended Learning programs.

Data will include number of students participating, number of extended learning student hours, and number of participating teachers for the first three months of the program.

The report also will include an update on Round 2 of Extended Learning ATTAIn schools and an update on the schools using the transformation option.

Submitted by: Dr. Dewey Hensley

Attachment
 
Attachments:
*PowerPoint Presentation
Extended Learning ATTAIn Report
Round 2 Extended Learning ATTAIn School List
Round 2 Extended Learning ATTAIn Weekly Summary for January 2014
Recommended Motion:
Superintendent Donna Hargens recommends the Board of Education accept a report on extended learning, priority schools, and schools using the transformation option.
Actions:
Superintendent Donna Hargens recommends the Board of Education accept a report on extended learning, priority schools, and schools using the transformation option. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

VI. Consent Calendar and Superintendent's Report
Rationale:
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

 
Attachments:
Superintendent's Report 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for February 10, 2014.
Actions:
Superintendent Donna Hargens recommends that the Board of Education approve the consent calendar for February 10, 2014. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mr. David Jones, Jr..

VI.A. Approval of Personnel Actions
Rationale:
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Michael Raisor

Attachment
 
Attachments:
Personnel Actions 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education receive the attached report of the personnel actions that she has taken per KRS 160.380.

VI.B. Approval of Certified Leaves of Absence
Rationale:
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Michael Raisor

Attachment
 
Attachments:
Certified Leaves of Absence 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

VI.C. Approval of Job Description
Rationale:
The attached job description for Employee Relations Assistant is submitted for deletion as part of restructuring of department job responsibilities and duties.

Submitted by: Dr. Michael Raisor

Attachment
 
Attachments:
Job Description 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the deletion of the attached Job Description for Employee Relations Assistant.

VI.D. Approval of Organizational Charts
Rationale:
The Labor Management and Employee Relations organizational chart is submitted to add one (1) Secretary III and delete one (1) Employee Relations Assistant. This change is due to restructuring of department job responsibilities and duties.

The Activities and Athletics organizational chart is submitted to change the length of work year for one (1) Clerk II from 260 days to 187 days.

Submitted by: Dr. Michael Raisor

Attachment
 
Attachments:
Organizational Charts 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached organizational chart for Labor Management and Employee Relations and Activities and Athletics.

VI.E. Approval of Field Trip Requests
Rationale:
This is a report of field trip requests submitted to the Board of Education on February 10, 2014.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included are other field trips approved by the superintendent per JCPS Policy IICA.

Submitted by: Dr. Michael Raisor

Attachments
 
Attachments:
Field Trip Requests 02 10 14
Field Trips Approved by Superintendent 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

VI.F. Approval of Revised BG–1 Form for Drainage Improvements at Fairdale High School
Rationale:
On July 8, 2013, the Board of Education approved the project and the assignment of Redwing Ecological Services, Inc. to prepare plans and specifications for Project 057-14017.

On October 28, 2013, the Board approved awarding a contract to Bischoff Brothers Excavating, LLC for $307,700.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG–1 form when change orders exceed the budgeted contingency amount.

Submitted by: Dr. Michael Raisor

Attachment
 
Attachments:
Revised BG–1 Fairdale HS Drainage Improvements
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached revised BG–1 form for Drainage Improvements at Fairdale High School.

VI.G. Approval of Contract Completion and BG–4 Form for Swimming Pool Renovation at Central High School Magnet Career Academy
Rationale:
On September 12, 2011, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 179-12018.

On August 27, 2012, the Board approved awarding a contract to E.H. Construction, LLC as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Dr. Michael Raisor

Attachment
 
Attachments:
BG–4 Form Central HS MCA Swimming Pool Renovation
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the contract completion, BG–4 form, and final payment to E.H. Construction, LLC for Swimming Pool Renovation at Central High School MCA, for a total construction cost of $2,184,896.58.

VI.H. Approval of Construction Change Orders
Rationale:
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

Submitted by: Dr. Michael Raisor

Attachment
 
Attachments:
Construction Change Orders 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends the Board of Education approve the construction change orders included in the attachment.

VI.I. Approval of Bid Tabulations
Rationale:
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items. 

The proposals are public record and are on file for inspection in the Purchasing Department. 

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.  

Submitted by: Cordelia Hardin

Attachment  
 
Attachments:
*Bid Tabulations 02 10 14
Recommended Motion:
Superintendent Donna Hardens recommends that the Board of Education approve the following bid tabulations:
• Tools, (Air, Hand, Horticulture and Portable Power);
• Fresh Fruit and Vegetable Program (FFVP);
• Heating, A/C/, Refrigeration Supplies and Equipment;
• Awards (School Letters and Inserts);
• Library Books and Pre-Bound Paperback Books; and
• Beverage Program (For Secondary Schools).

VI.J. Acceptance of Purchase Order Report
Rationale:
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment
 
Attachments:
Purchase Order Report 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 13 through January 26, 2014.

VI.K. Acceptance of Voucher Report
Rationale:
This report is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment
 
Attachments:
Voucher Report 02 10 14
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education accept the attached report of vouchers paid during the period of January 13 through January 26, 2014.

VI.L. Approval of Professional Services Contracts of $5,000 or More
Rationale:
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments
 
Attachments:
*List of Contracts 02 10 14
1 Spalding University
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

VI.M. Acceptance of Donations
Rationale:
Ahrens Education Center received a used Miniwalk II from Stephanie and Jordan Smith for students who need help with upright mobility while in school. The depreciated value is $800.

Atherton High School received $1,713 from the Young Men’s Christian Association (YMCA) to purchase equipment and supplies for the football team.

Bowen Elementary School received $1,000 from the Walmart Foundation to help with expenses for a student field trip to the University of Louisville.

Farnsley Middle School received $2,530 from the Lowe’s Charitable and Educational Foundation to be used for the Farnsley School Garden.

Fern Creek Traditional High School received $17,150 from the Fern Creek Alumni Association to pay for the hardwiring of two computer labs.

The Exceptional Child Education Physical Therapy Department received a Rifton Pacer Gait Trainer valued at $600 from Erin and Tobias Bates to be used with students to assist with upright mobility while in school.

Liberty High School received $500 from Jennifer Branch to purchase clothing, shoes, food, and glasses for students in need.

Louisville Male High School received $1,000 from the Clara Elizabeth Wright Jones Foundation for students in Jeff Wright’s Physics Class.

Rangeland Elementary School received four Leap Pad Ultras valued at $600 from Jill Ginsburg. The students will use them as a learning center with applications for literacy and math skills.

Valley High School received a baby grand piano valued at $5,500 from Neil Allen. The piano will be used for concerts, talent shows, plays, and other programs in the new auditorium.

The Western High School baseball program received $1,000 from the Kentucky High School Baseball Association to be used to purchase baseball supplies and uniforms and for field maintenance.

Zachary Taylor Elementary School received $1,000 from Walmart to purchase certificate paper, bulletin board supplies, attendance incentives, and proficiency rewards.

Submitted by; Dr. Robert J. Rodosky
 
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education accept donations totaling $33,393 to be used as stated in the rationale.

VI.N. Acceptance of Grants and Funding
 

VI.N.1. Acceptance of Kentucky Arts Council Grants for Hartstern, Roosevelt-Perry and Wilder Elementary Schools
Rationale:
The Kentucky Arts Council awarded grants to Hartstern, Roosevelt-Perry, and Wilder elementary schools to support the Teaching Art Together program, which allows teachers to collaborate with practicing, professional artists on the design and implementation of innovative one- to four-week residencies. Residencies provide teachers with the tools to continue to incorporate the arts into the curriculum after the residency is completed.

Schools are required to provide matching funds for the artist-in-residence fee; however, there is no financial obligation beyond the 2013–14 school year. Hartstern Elementary received two $600 grants and will provide $800 in matching funds. Wilder Elementary received a $1,200 grant and will provide $800 in matching funds. Roosevelt-Perry Elementary received a $600 grant and will provide $400 in matching funds.

These grants will impact 825 elementary students.

Submitted by: Dr. Dewey Hensley

Attachments
 
Attachments:
KAC Grant Agreement Form for Roosevelt-Perry ES
KAC Grant Agreement Form for Wilder ES
KAC Grant Agreement Forms for Hartstern ES
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education accept grants totaling $3,000 from the Kentucky Arts Council and authorize the superintendent to sign the attached grant agreement forms for Hartstern, Roosevelt-Perry, and Wilder elementary schools.

VI.N.2. Acceptance of Funding from University of Louisville to Support the Professional Development School Collaboration at Cochran Elementary School
Rationale:
The purpose of this agreement is the implementation of the Professional Development School (PDS) collaboration between the University of Louisville (UL) College of Education and Human Development and JCPS at Cochran Elementary School.

Through the PDS collaboration, teachers' skills will be enhanced, there will be deepening connections between Cochran teachers and UL faculty, and JCPS will create an environment where UL students can train and learn through collaboration. This joint venture can lead to an improved educational environment and possibly increase achievement for students and teachers at Cochran Elementary School.

The funding will provide a portion of the salary and fringe benefits for the Teacher in Residence as well as stipends for Magnificent Monday and Summer Institute professional development sessions.

Cochran Elementary School will provide Title I funds for the remaining portion of the salary and fringe benefits for the Teacher in Residence. There is no financial obligation for the District beyond the 2013-14 school year. 

Submitted by: Dr. Dewey Hensley

Attachment
 
Attachments:
MOA with UL CEHD for Cochran ES
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education accept funds totaling $35,000 from the University of Louisville and authorize the Superintendent to sign the attached Memorandum of Agreement.

VI.O. Approval of Modified Memoranda of Agreement with Kentucky Department of Education
Rationale:
The Kentucky Department of Education has submitted modifications to the original Memoranda of Agreement to modify the original contracts with JCPS employees Angela Harris, Mikaka Hardaway, and Georgia Hampton.

The original Memorandum of Agreement for Recovery Specialist Angela Harris was approved by the Board of Education on June 10, 2013. The original contract amount of $125,756 included salary, fringe benefits, and indirect costs to be paid to JCPS. The attached contract modification for Ms. Harris will increase the original contract amount from $125,756 to $127,202.

The original Memorandum of Agreement for Educational Consultant Mikaka Hardaway was approved by the Board of Education on June 10, 2013. The original contract amount of $70,658 included salary, fringe benefits, and indirect costs to be paid to JCPS. The attached contract modification for Ms. Hardaway will increase the original contract amount from $70,658 to $74,174.

The original Memorandum of Agreement for Minority Superintendent Internship Program Candidate Georgia Hampton was approved by the Board of Education on June 10, 2013. The original contract amount of $125,572 included salary, fringe benefits, and indirect costs to be paid to JCPS. The attached contract modification for Ms. Hampton will decrease the contract amount from $125,572 to $44,006, decrease the contract days from 220 to 79, and terminate the contract. Ms. Hampton resigned her position in the Minority Superintendent Internship Program effective November 1, 2013.

These modifications are submitted to adjust the amount of salary, fringe benefits, and indirect costs paid to the District. District salary changes and indirect cost rates were not established in time to generate Personnel MOA contracts with a July 1, 2013, start date.

Submitted by: Dr. Michael Raisor

Attachments
 
Attachments:
KY Doc ID #PON2 540 1300002014 2/Hampton
KY Doc ID #PON2 540 1300002494 2/Hardaway
KY Doc ID #PON2 540 1300002719 3/Harris
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached contract modifications with the Kentucky Department of Education and authorize the superintendent to sign same.

VI.P. Approval of Memoranda of Agreement with Morehead State University for Dual Credit Programs at Ballard and Eastern High Schools
Rationale:
Morehead State University has worked with the principals, administrators, and teachers at Ballard and Eastern high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. Dual credit courses can be transported to any regionally accredited college or university for credit.

The attached MOAs detail the data exchange commitments, expectations of Morehead State University, the local school, the local school adjunct faculty, and students. These details are common elements between Morehead State University and local high schools. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.

The attached Memoranda of Agreement detail the courses and teachers eligible for dual credit. Juniors and seniors scheduled in the high school courses may participate in dual credit if they meet the qualifications for the course. Each school pays a fee to Morehead State University for dual credit administrative costs.

Ballard High School
  • ART 109 Digital Foundations (JCPS Course: Computer Illustration I, Prof. Gary Crume) 3 credit hours
Eastern High School
  • Math 152 College Algebra (JCPS Course: College Algebra Honors, Prof. Joseph Kimeu) 3 credit hours;
  • MUSH 261 Global Music Experience (JCPS Course: Concert Choir 4, Prof. Knapke or Guitar 4, Prof. Smith Tweddell) 3 credit hours;
  • SPA 101 Spanish 1 (JCPS Course: Spanish 4 Advanced Semester 1, Prof. Heather Bradley) 3 credit hours; and
  • SPA 102 Spanish 2 (JCPS Course: Spanish 4 Advanced Semester 2, Prof. Heather Bradley) 3 credit hours.
Submitted by: Dr. Dewey Hensley

Attachments
 
Attachments:
MSU MOA for Ballard HS Dual Credit Program
MSU MOA for Eastern HS Dual Credit Program
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memoranda of Agreement with Morehead State University detailing the 2013-14 dual credit opportunities at Ballard and Eastern high schools and authorize the superintendent to sign same.

VI.Q. Approval of Memorandum of Agreement with CoventryCares of Kentucky for Health Educational Programs
Rationale:
CoventryCares of Kentucky offers various health education programs for students and parents. The student programs include, but are not limited to, hand washing, Healthy Bites oral health education, and Beary Healthy Kids nutrition and physical activity education. The parent programs include, but are not limited to, budget nutrition education, smoking cessation, and disease management.

Through the attached Memorandum of Agreement, JCPS agrees to provide the use of mutually agreed upon facilities for CoventryCares of Kentucky to provide the programs.

The Agreement shall be effective beginning February 11, 2014, and end on February 10, 2015. The Agreement shall automatically renew for successive one-year terms for five years terminating on February 10, 2019.

Submitted by: Dr. Dewey Hensley

Attachment
 
Attachments:
CoventryCares of Kentucky MOA
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with CoventryCares of Kentucky for health educational programs and authorize the superintendent to execute the agreement on behalf of the Board and to execute future annual renewal agreements.

VI.R. Approval of Memorandum of Agreement with Legal Aid Society
Rationale:
Legal Aid Society (LAS) will establish and maintain a legal clinic at Waggener High School to provide legal assistance, education, and training to Waggener High School students and their parents or guardians with civil legal issues that threaten a student's stability and ability to be present, to focus, and learn. 

LAS will provide Waggener High School staff with resources and training to assist them in identifying students that will be eligible for LAS assistance. Parents or guardians will be provided with legal information and training to assist in supporting student learning.
 
LAS will provide its own computer and supplies and abide by all federal and state laws regarding access to and confidentiality of student education records.

Waggener High School will provide the use of its facilities, the use of available conference or meeting rooms, classrooms, and library facilities and will allow LAS to have an outside and/or fax line and grant employees and volunteers Wi-Fi access while in the building.

This agreement between Waggener High School and Legal Aid Society will be effective from February 11, 2014, through June 30, 2014.

Submitted by: Dr. Dewey Hensley

Attachment
 
Attachments:
Legal Aid Society MOA
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached Memorandum of Agreement with Waggener High School and Legal Aid Society and authorize the superintendent to sign same.

VI.S. Approval to Declare Surplus Property for a Bus Shelter
Rationale:
Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from the Transit Authority of River City, the proposed public facilities easement has been reviewed and it is recommended it be granted.

This request is required to comply with Kentucky Department of Education regulations.

Submitted by: Cordelia Hardin

Attachment
 
Attachments:
Exhibit for TARC Easement at Pleasure Ridge Park HS
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education declare surplus property of approximately 375 square feet as shown on the attached exhibit, and grant the Transit Authority of River City a public facilities easement to erect a bus shelter at Pleasure Ridge Park High School.

VI.T. Approval to Modify a Fully Depreciated JCPS School Bus into a Mobile Cafeteria
Rationale:
On November 26, 2012, the Jefferson County Board of Education approved the modification of a fully depreciated JCPS school bus into a mobile cafeteria for the JCPS Summer Feeding Program.

During the summer of 2013, JCPS School and Community Nutrition Services launched the Bus Stop Café, a converted JCPS bus that provided meals to students in five neighborhood locations, taking summer meals to children where they live and play.

The Bus Stop Café was very successful and well received. Ten percent of the meals provided during the summer of 2013 were served on the Bus Stop Café. Several other neighborhoods have expressed an interest in having a "stop” in their area during the summer of 2014. In order to provide meals to more JCPS students during the summer, SCNS would like to launch a second Bus Stop Café.

During non-summer months the mobile cafeteria can be used for field days and emergency feeding situations.

JCPS Vehicle Maintenance will install and modify the equipment, which will be bid. This joint effort proved financially beneficial to last year’s project. We look forward to the collaboration again this year.

Submitted by: Dr. Michael Raisor
 
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the modification of a second fully depreciated JCPS School Bus into a mobile cafeteria for the JCPS Summer Feeding Program.

VI.U. Approval of Board Policies: Curriculum and Instruction and Students
Rationale:
The following policies are attached for approval:
  • Section 8: Curriculum and Instruction
    • 08.1345 Federal Funding
  • Section 9: Students
    • 09.111 Withdrawals;
    • 09.12 Admissions and Attendance;
    • 09.123 Absences and Excuses;
    • 09.1231 Dismissal from School;
    • 09.12311 Release of Student Information to Divorced, Separated, or Single Parents;
    • 09.126 Students of Military Families;
    • 09.15 Student Fees;
    • 09.21 Health Requirements and Services;
    • 09.213 Contagious Diseases and Parasites;
    • 09.22 Student Health and Safety;
    • 09.224 Emergency Medical Treatment;
    • 09.2241 Student Medication;
    • 09.226 Conduct on School Bus;
    • 09.23 Student Accident Insurance; and
    • 09.211 Health Care Examinations.

These proposed policies were received for first reading by the Board of Education on January 27, 2014, and were reviewed and recommended by the Policy Development Committee.

The proposed revisions incorporate new legal requirements and were made in conjunction with Kentucky School Boards Association's Policy Service ("KSBA"). With these revisions, we will be converting to a number system rather than our current lettering system.

In the system of revision used in the attached policies, underlined (_____) words are proposed language, words containing (-----) are proposed deleted language and yellow highlighting is language that KSBA recommends that Boards include in the policy area.

Submitted by: Rosemary Miller

Attachments

 
Attachments:
Policy 08.1345 Federal Funding (Approval)
Section 9 Policies (Approval)
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached Board Policies: Curriculum and Instruction, and Students.

VII. Action Items
 

VII.A. Approval of Modifications to the 2013–14 and 2014–15 School Calendars
Rationale:
The District Calendar Committee comprised of representatives from the 15th District PTA, employee unions, Board district parent representatives, local schools, and Central Office departments developed the changes to the attached calendars.

The proposed changes to the 2013–14 school calendar are as follows:
  • Reschedule the February 24, 2014, Parent Teacher Conference Day to two evenings to be scheduled at the school’s discretion; 
  • February 24, 2014, becomes a student attendance make-up day; 
  • Reschedule the February 25, 2014, Flexible Professional Development Day to May 20, 2014, (Primary Election Day); 
  • February 25, 2014, becomes a student attendance day; 
  • Due to the cancellation of school on Wednesday, February 5, June 6 will be used as a student attendance make-up day. This would then make June 6 the last day for students and June 9 the last day for teachers;
  • Any additional missed school days will be made up in the following order: June 9, 10, 11, 12, 13.
The proposed changes to the 2014–15 calendar plans for potential inclement weather by using make-up days in the following order: March 27, April 6, February 27, March 9, May 29, June 1, and June 2, 2015.

Any accrued instructional time in District calendars over the Kentucky Department of Education’s minimum is to be designated as "banked" instructional time.

Submitted by: Dr. Michael Raisor

Attachments

ITEM REVISED ON 02/07/14
 
Attachments:
Amended 2013-14 School Calendar
Amended 2014-15 School Calendar
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education approve the attached amended 2013–14 and 2014–15 school calendars.
Actions:
Superintendent Donna Hargens recommends that the Board of Education approve the attached amended 2013–14 and 2014–15 school calendars. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. David Jones, Jr..

VIII. Discussion Items
 

VIII.A. 2013–14 Board of Education Discussion Agenda Planning Calendar
Rationale:
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion throughout this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment
 
Attachments:
1 2013–14 Discussion Agenda Planning Calendar 02 10 14
2 2012–13 Discussion Agenda Planning Calendar FINAL
3 2011–12 Discussion Agenda Planning Calendar FINAL
4 2010–11 Discussion Agenda Planning Calendar FINAL
Recommended Motion:
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year.
Actions:
Superintendent Donna Hargens recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2013–14 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

IX. Board Reports and Requests
 

X. Persons Requesting to Address the Board on Non-Agenda Items
Rationale:
Each speaker is allowed three minutes to address the Board.

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.
 

XI. Executive Session (If Needed)
 

XII. Adjournment
 
Recommended Motion:
A recommendation to adjourn the February 10, 2014, meeting of the Jefferson County Board of Education at xxx p.m.
Actions:
A recommendation to adjourn the February 10, 2013, meeting of the Jefferson County Board of Education at 8:20 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Chris Brady.