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1.
CALL TO ORDER
John Osborne, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Present the "Remember Your Why" Award to Sarah Todd, CIA, HES
KBE's Kevin C. Brown Award
SBDM Reports
Middle Schools
Danco Construction
Construction Project Updates
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
NO SCHOOL
April 1-5, 2024, Spring Break
CENTRAL OFFICE CLOSED
April 4-5, 2024, Spring Break
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of January 29, 2024, and Special Called board meeting minutes from February 2, 2024, and the bills and salaries for the month of February 2024.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of January 2024.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #8209, Teacher, HCCHS, amended Extended Disability Leave effective February 1, 2024, not to
exceed the 2023-2024 school year.
2. Employee #8395, Teacher, SES, return from Extended Disability Leave January 16, 2024.
3. Employee #6043, Director of Community Schools Grant, CO, return from FMLA February 5, 2024.
4. Employee #8374, Rescinded FMLA November 21, 2023.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. HCCTC, Engineers & Computer Science Students, Louisville, KY, TSA Competition, March 18-20,
2024. Travel by school vehicle.
2. HCCHS, Dance, Franklin, KY, Competition, February 23-24, 2024. Travel by school bus.
3. JMMS, Dance, Franklin, KY, Competition, February 23-24, 2024. Travel by school bus.
4. MNHHS, Dance, Franklin, KY, Competition, February 23-24, 2024. Travel by school vehicle.
5. MNHHS, BETA Club, Gatlinburg, TN, Leadership Summit, March 6-8, 2024. Travel by school vehicle.
6. MNHHS, Softball, Pigeon Forge, TN, Tournament, March 31, 2024 - April 2, 2024, Travel by school
vehicle.
7. MNHHS, Baseball, Greensburg, KY, Tournament, April 2-4, 2024. Travel by school bus.
8. SES, 4th Grade, Evansville, IN, Reward Trip, February 20, 2024. Travel by school bus.
9. SES, 3rd Grade, Evansville, In, Reward Trip, February 21, 2024. Travel by school bus.
10. SES, 5th Grade, Evansville, IN, Reward Trip, February 28, 2024. Travel by school bus.
11. SHMS, BETA Club, Gatlinburg, TN, Science, Physics, Math, and History Tours. May 19-21, 2024. Travel
by approved charter bus.
12. SHMS, Dance, Franklin, KY, Competition, February 23-24, 2024. Travel by school bus.
13. WBES, 5th Grade, Evansville, IN, Reward Trip, May 20, 2024. Travel by school bus.
14. WHS, 8th Grade, Santa Claus, IN, Learn Business Techniques and Money Management, May 16, 2024.
Travel by school bus.
5.E.
Approval of KETS Payment of Invoice(s)
It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).
1. ParentSquare Inc., $8,125.00, District ParentSquare Services.
5.F.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. American Engineers, Inc., $3,552.50, geotechnical/inspections, and testing for new high school
auxiliary gyms, to be paid from BG22-408
2. Sherman Carter Barnhart Architects, $10,726.94, professional services for new high school auxiliary
gyms, to be paid from BG22-408.
3. Sherman Carter Barnhart Architects, $10,920.00, professional services for Southside Elementary
School renovation/addition, to be paid from BG23-030.
4. Scotty's, $11,444.77, aggregate for new high school auxiliary gyms, to be paid from BG22-408.
5. Whitecap, $24,233.45, construction services for new high school auxiliary gyms, to be paid from
BG22-408.
6. Lee Building Products, $18,107.00, building materials for new high school auxiliary gyms, to be paid
from BG22-408.
7. Nix Metals, $41,548.20, material and fabrication for new high school auxiliary gyms, to be paid from
BG22-408.
8. R.L. Craig Company, Inc., $53,500.23, Diffusers, Grilles, Duct, Hanging accessories, and fans, for new high school
auxiliary gyms, to be paid from BG22-408.
9. Danco, $165,050.37, construction on new high school auxiliary gyms, to be paid from BG22-408.
10. IMI, $31,692.25, grout and rock for new high school auxiliary gyms, to be paid from BG22-408.
11. Cole Lumber, $1,856.34, construction materials for new high school auxiliary gyms, to be paid from
BG22-408.
5.G.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for the following grant(s).
1. District-wide Be-YOU-tiful Leaders, Lowe's Hometown Grant, up to $10,000.00, to be used for for
community beautification project at Baptist Health Deaconess.
2. HCCTC, Automotive Program, CTE Showcase Mini-Grant, up to $5,000.00, to be used for the CTE
program.
3. HCCTC, TSA Student Maker Faire Funding Grant, $999.00, to be used for student competitions, travel, and
transportation cost.
4. MNHHS, National Lieutenant Governors Association (NGLA) Lt. Governors' STEM Scholarship, $1,000.00,
to be used for the Science Olympiad Team.
5. PES, American Farm Bureau Federation Grant, Classroom set of Ag Literature, to be used for Ag Literacy.
5.H.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. BSMS, PTSA, Spring Dance, proceeds will be used for Teacher Appreciation Week.
2. HES, PTA, VIP Dance, proceeds will be used for Holiday shop and PTA/school needs.
3. HES, PTA, Paragon Sales, proceeds will be used for Holiday shop and PTA/school needs.
4. HES, PTA, Fall Festival, proceeds will be used for Teacher Appreciation and Holiday Shop.
5. HES, PTA, Boo Grams, proceeds will be used for PTA/school needs.
6. HES, PTA, 10 for 10, proceeds will be used for staff appreciation luncheons.
7. HES, PTA, Cupid Grams, proceeds will be used for VIP Dance.
8. HES, Spring Pictures, proceeds will be used for student needs, activities and for Academic Team.
9. HES, Ned's Mindset Mission, proceeds will be used for student assemblies.
10. WBES, PTO, Santa's Workshop, proceeds will be used for supplemental and educational supplies for
students.
5.I.
Approval of the 2023-2024 Graduation Dates
It is recommended the Board approve the following 2023-2024 graduation dates as presented.
Hopkins County Schools Academy
HCSA Graduation, Thursday, May 16, 2024, 6:00 p.m. at Hopkins County Central High School
Madisonville North Hopkins High School
Baccalaureate, Sunday, May 19, 2024, 5:00 p.m. at Victory Church
Awards Ceremony, Monday, May 20, 2024, 1:00 p.m.
Graduation, Thursday, May 23, 2024, 7:00 p.m.
Hopkins County Central High School
Awards Ceremony, Sunday, May 19, 2024, 2:00 p.m.
Baccalaureate, Wednesday, May 22, 2024, 7:00 p.m.
Graduation, Friday, May 24, 2024, 7:00 p.m.
5.J.
Approval to Advertise for Bids for HCCHS Band Semi-truck
It is recommended the Board approve to advertise for bids for HCCHS band semi-truck.
5.K.
Approval of Student Accident Insurance Renewal with Roberts Insurance and Investments for the 2024-2025 School Year
It is recommended the Board approve the Student Accident Insurance renewal with Roberts Insurance and Investments for the 2024-2025 school year.
5.L.
Approval of BG5 for Site Acquisition on North Main for Central Office Project BG22-381
It is recommended the Board approve the BG5 for site acquisition on North Main for central office project BG22-381.
5.M.
Approval of the lease agreement with the City of Madisonville for the Use of Elmer Kelley Stadium for MNHHS Baseball
It is recommended the Board approve the lease agreement with the City of Madisonville for the use of Elmer Kelley Stadium for MNHHS baseball.
5.N.
Approval of Tentative SBDM Allocations for the 2024-2025 School Year
It is recommended the Board approve the tentative SBDM allocations for the 2024-2025 school year.
5.O.
Approval of Family Resource Youth Service Center (FRYSC) Memorandum of Agreement
It is recommended the Board approve the Family Resource Youth Service Center (FRYSC) Memorandum of Agreement for July 1, 2024 - June 30, 2026.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review of personnel changes made by the Superintendent since January 29, 2024.
6.B.
Finance
6.B.1.
Approval to Recess Regular Board Meeting
It was moved by ______, second by ______, that the Board of Education recess its regular board meeting in order to convene the Hopkins County School District Finance Corporation.
Approval that the Board of Education recess its regular board meeting in order to convene the Hopkins County School District Finance Corporation,
6.B.2.
Approval to Call to Order Hopkins County District Finance Corporation
It was moved by ______, second by ______, to convene the meeting of the Hopkins County School District Finance Corporation.
Approval to convene the meeting of the Hopkins County School District Finance Corporation,
6.B.3.
Approval of Release from School Finance Corporation to the Board of Education for Earlington Elementary School
It is recommended the Board approve the Release from the School Finance Corporation to the Board of Education for Earlington Elementary School.
Approval of the Release from the School Finance Corporation to the Board of Education for Earlington Elementary School,
6.B.4.
Approval to Reconvene Regular Board Meeting
Approval to reconvene regular Board Meeting to execute appropriate Releases involving Earlington Elementary School.
Approval to reconvene regular Board Meeting to execute appropriate Releases involving Earlington Elementary School,
6.B.5.
Approval to Execute Appropriate Releases Involving Earlington Elementary School
It is recommended the Board approve to execute appropriate Releases involving Earlington Elementary School.
Approval that the Board approve to execute Releases involving Earlington Elementary School,
7.
CLOSED SESSION PER KRS 61-810
It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation.
Approval to enter into CLOSED SESSION per KRS 61.810, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation,
8.
OPEN SESSION
It was moved by ______, second by ______, that the Board return to Open Session.
Motion to return to OPEN SESSION,
9.
BOARD CALENDAR
Review Board Meeting Dates
Monday, March 4, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, March 18, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Tuesday, April 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 6, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 20, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 3, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 17, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
10.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on March 4, 2024.
Motion to adjourn until the next scheduled meeting on March 4, 2024,
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