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1.
CALL TO ORDER
Shannon Embry, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Recognize Randall Campbell and Zach Evans - Kentucky Community Schools Initiative Grant
SEEK Presentation
A & K Construction
Update on new Hanson Elementary School
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
NO SCHOOL
December 18-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
CENTRAL OFFICE CLOSED
December 22, 25-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of November 20, 2023, board meeting and the bills and salaries for the month of December 2023.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of November 2023.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #7263, Teacher, HCCHS, FMLA, effective January 2, 2024, not to exceed up to twelve (12)
weeks.
2. Employee #8104, Cook/Baker, GES, Extended Disability Leave effective October 23, 2023, not to exceed
the remainder of the 2023-2024 school year.
3. Employee #8374, Teacher, BSMS, FMLA effective November 13, 2023, not to exceed up to twelve (12)
weeks.
4. Employee #8209, Teacher, HCCHS, FMLA effective January 10, 2024, not to exceed up to twelve (12)
weeks.
5. Employee #6119, Teacher, EES, FMLA, effective October 27, 2024, not to exceed up to twelve (12)
weeks.
6. Employee #6976, Teacher, MNHHS, FMLA effective November 20, 2023, not to exceed up to twelve
(12) weeks.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. BSMS, Boys Basketball, Lexington, KY, State Tournament, February 16-18, 2024. Travel by school bus.
2. HCCHS, Band, Martin, TN, Honor Band Performance, January 25-27, 2024. Travel by school vehicle.
3. HCCHS, TRIO Talent Search, Evansville, IN, College Tour, December 7, 2023. Travel by school bus.
4. MNHHS, Band, KMEA Conference, Louisville, KY, February 7-10, 2024. Travel by school bus.
5. WHS, Boys and Girls Basketball, Memphis, TN, Tours of Pyramid and watch game, December 21-22,
2023. Travel by school bus.
6. WHS, Band, Martin, TN, Honor Band Performance, January 25-27, 2024. Travel by school vehicle.
5.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Sherman Carter Barnhart, $27,300.00, professional services for Southside Elementary School
renovation/addition, to be paid from BG23-030.
2. Danco Construction, Inc., $11,325.82, construction of new high school auxiliary gyms, to be paid from
BG22-408.
3. IMI - Irving Materials, Inc., $65,679.25, concrete for new high school auxiliary gyms, to be paid from
BG22-408.
4. Scotty's Contracting & Stone, LLC, $3,527.14, stone for new high school auxiliary gyms, to be paid
from BG22-408.
5. Carters Waters, LLC, $142,721.02, whitecap, rebar/ICF for new high school auxiliary gyms, to be paid
from BG22-408.
6. Lee Masonry Products, Inc., $4,916.50, masonry work for new high school auxiliary gyms, to be paid
from BG22-408.
7. Nix Metals, $124,644.60, structural misc./steel for new high school auxiliary gyms, to be paid from
BG22-408.
8. Cole Lumber, Co., $1,846.52, lumber for new high school auxiliary gyms, to be paid from BG22-408.
9. Architectural Sales, $6,150.99, doors, frames, and hardware for new high school auxiliary gyms, to be
paid from BG22-408.
10. Fortiline Inc,/Fortiline Waterworks, $12,801.78, civil/exterior pipe and fittings for new high school
auxiliary gyms, to be paid from BG22-408.
11. Winsupply Owensboro, KY, $4,297.00, plumbing fixtures for new high school auxiliary gyms, to be paid
from BG22-408.
12. RL Craig Company, Inc., $19,498.05, GRD's for new high school auxiliary gyms, to be paid from
BG22-408.
13. Scotty's Contracting & Stone, LLC, $24,435.21, aggregate for new high school auxiliary gyms, to be
paid from BG22-408.
5.F.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for the following grant(s).
1. District-wide, State Aid Funding for Emergencies (SAFE) grant, undetermined amount, to be used for
student mental health needs.
2. JSES, Snapdragon Book Foundation, $5,000.00, to be used to purchase books.
5.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. BSMS, Snowball Dance, proceeds will be used for PBIS reward trips, and Bear Buck cart.
2. HES, Scholastic Book Fair, proceeds will be used to purchase books and supplies for library.
3. JSES, Daddy/Daughter Dance, proceeds will be used for student/staff school needs and activities.
5.H.
Approval of YMCA Pool Usage Agreement for the 2023-2024 School Year
It is recommended the Board approve the YMCA Pool Usage Agreement for the 2023-2024 school year.
5.I.
Approval of the AIA Owner and Contractor Agreement with Danco Construction for the South Hopkins Project BG23-030
It is recommended the Board approve the AIA Owner and Contractor Agreement with Danco Construction for the South Hopkins Project BG23-030.
5.J.
Approval of the CPTED Checklist Document for the South Hopkins Project BG23-030
It is recommended the Board approve the CPTED Checklist Document for the South Hopkins Project BG23-030.
5.K.
Approval of Bid from Henderson Chevrolet GMC for One ½ Ton Crew Cab 4WD Truck for the District Maintenance Department
It is recommended the Board approve bid from Henderson Chevrolet GMC for one ½ ton crew cab 4WD truck for the district maintenance department.
5.L.
Approval of AIA Owner and Contractor Agreement with Trane for HVAC Equipment and Controls for the South Hopkins School Project BG23-030
It is recommended the Board approve the AIA Owner and Contractor Agreement with Trane for HVAC Equipment and Controls for the South Hopkins School Project BG23-030.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review personnel changes made by the Superintendent since November 20, 2023.
6.B.
Any Other Old/or New Business
6.B.1.
Second Reading and Approval of the Traditional Calendar Option for the 2024-2025 School Year
It is recommended the Board hold a second reading and approve the Traditional Calendar option for the 2024-2025 school year.
Second reading and approve Traditional Calendar option for the 2024-2025 school year,
6.B.2.
First Reading of Grading Policy 08.221
It is recommended the Board hold a first reading of Grading Policy 08.221.
6.B.3.
First Reading of Graduation Requirements Policy 08.113
It is recommended the Board hold a first reading of Graduation Requirements Policy 08.113.
7.
CLOSED SESSION PER KRS 61-810
Approval to enter into CLOSED SESSION per KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property.
Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property,
8.
OPEN SESSION
It was moved by _______, second by ________, that the Board return to OPEN SESSION.
Motion to return to OPEN SESSION,
9.
BOARD CALENDAR
Review Board Meeting Dates
Monday, January 8, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, January 29, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Tuesday, February 20, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, March 4, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, March 18, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, April 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 6, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 20, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 3, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 17, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
10.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on January 8, 2024.
Motion to adjourn until the next scheduled meeting on January 8, 2024,
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