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1.
CALL TO ORDER
Shannon Embry, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Matt Bell, Director of Athletics and Special Programs
Fall Sports Athletes of the Year
Lori Oakley of Alford, Nance, Jones & Oakley, LLP
2022-2023 Financial Statement Audit
A & K Construction
Update on new Hanson Elementary School
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
NO SCHOOL
November 22-24, 2023, Thanksgiving
December 18-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
CENTRAL OFFICE CLOSED
November 22-24, 2023, Thanksgiving
December 22, 25-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of November 6, 2023, board meeting and the bills and salaries for the month of November 2023.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of October 2023.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #218, Speech Therapist, JMMS, amended FMLA Leave, effective October 2, 2023, not to exceed
twelve (12) weeks.
2. Employee #7241, Cook/Baker, GES, Extended Disability Leave, effective October 23, 2023, not to extend
the remainder of the 2023-2024 school year.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. HCCHS, Cheer, Winchester, KY, State Competition, December 8-9, 2023. Travel by school bus.
2. HCCHS, Girls Basketball, Murray, KY, Tournament, December 29-30, 2023. Travel by school vehicles.
3. MNHHS, Cheer, Winchester, KY, State Competition, December 8-9, 2023. Travel by school bus.
4. MNHHS, NJROTC, Washington, MO, Air Rifle Meet, December 1, 2023. Travel by school vehicle.
5. MNHHS, NJROTC, Webb City, MO, Air Rifle Meet, January 18-19, 2024. Travel by school vehicle.
6. MNHHS, NJROTC, Zion, IL, Air Rifle Meet, December 15, 2023. Travel by school vehicle.
7. MNHHS, Trio Talent Search, Evansville, IN, College Tour, December 6, 2023. Travel by school bus.
8. MNHHS, Girls Basketball, Washington, KY, Tournament, December 19-21, 2023. Travel by school
vehicles.
9. MNHHS, BETA, Lexington, KY, Convention, January 17-19, 2024. Travel by school bus.
10. MNHHS, Dance, Winchester, KY, State Competition, December 9-10, 2023. Travel by school vehicle.
11. MNHHS, FFA, Louisville, KY, AG Education Day, November 29-30, 2023. Travel by school vehicle.
12. SHMS, 7th Grade, Evansville, IN, PBIS Reward, December 15, 2023. Travel by school bus.
5.E.
Approval of KETS Payment of Invoice(s)
It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).
1. CoverageOne, Inc., $3,869.87, WAN Circuit upgrade.
5.F.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Bacon Farmer Workman Engineering & Testing, Inc., $5,700.00, Engineering and testing services for the
SES/SHMS project, to be paid from BG23-030.
2. Sherman Carter Barnhart Architects, $49,140.00, professional services for the SES/SHMS project, to be
paid from BG23-030.
5.G.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for the following grant(s).
1. MNHHS, Harbor Freight Pilot Grant, $10,000.00, to be used for a school-wide project and building a
medical shipping container.
2. MNHHS, National FFA Spring Project Grant, $1,200.00, to be used for a school-wide project and building a
medical shipping container.
5.H.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. GES, PTA, Friendship Bracelet Sales, proceeds will be used for school-wide needs and school playground.
2. GES, PTA, Snack Pack Sales, proceeds will be used for school-wide needs and school playground.
3. GES, PTA, Candy Cane Grams, proceeds will be used for school-wide needs and school playground.
4. GES, PTA, PBIS - Limo Rides, proceeds will be used for PBIS rewards.
5. GES, PBIS, Veteran's Flags, proceeds will be used for PBIS rewards
6. GES, PBIS, Cookie Decorating, proceeds will be used for PBIS rewards.
7. WBES, FRYSC, Halloween Dance, proceeds will be used for school-wide needs and activities.
5.I.
Approval of the 2022-2023 Financial Statement Audit
It is recommended the Board approve the 2022-2023 Financial Statement Audit.
5.J.
Approval to Advertise for Bids to Purchase One ½ Ton Crew Cab 4WD Truck for the District Maintenance Department
It is recommended the Board approve to advertise for bids to purchase one ½ ton crew cab 4WD truck for the district maintenance department.
5.K.
Approval to Award the Base Bid Including Alternates 1, 2, 3, and 6, to Danco Construction for General Contracting Services for the South Hopkins School Project BG23-030 and Authorize Sherman Carter Barnhart to Issue a Notice to Proceed Pending Contract Approval
It is recommended the Board award the base bid including alternates 1, 2, 3, and 6, to Danco Construction for General Contracting Services for the South Hopkins School Project BG23-030 and authorize Sherman Carter Barnhart to issue a notice to proceed pending contract approval.
5.L.
Approval of the Testing and Balancing Proposal from Thermal Balance, Inc., for Testing and Balancing Services for the South Hopkins School Project BG23-030
It is recommended the Board approve the testing and balancing proposal from Thermal Balance, Inc., for testing and balancing services for the South Hopkins School project BG23-030.
5.M.
Approval of the Commissioning Proposal from Performance Commissioning Agency for Commissioning Services for the South Hopkins School Project BG23-030
It is recommended the Board approve the commissioning proposal from Performance Commissioning Agency for commissioning services for the South Hopkins School project BG23-030.
5.N.
Approval of the Proposal from BFW Engineering for US Army Corps of Engineers Wetland Permitting for the South Hopkins School Project BG23-030
It is recommended the Board approve the proposal from BFW Engineering for US Army Corps of Engineers wetland permitting for the South Hopkins School project BG23-030.
5.O.
Approval of Proposal to Purchase Trane Equipment for the South Hopkins School Project BG23-030
It is recommended the Board approve the proposal to purchase Trane equipment for the South Hopkins School project BG23-030.
5.P.
Approval of Proposal to Purchase Trane Controls for the South Hopkins School Project BG23-030
It is recommended the Board approve the proposal to purchase Trane controls for the South Hopkins School project BG23-030.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review of personnel changes have been made by the Superintendent since November 6, 2023.
6.B.
Any Other Old/or New Business
6.B.1.
First Reading of School Calendar Options for the 2024-2025 School Year
It is recommended the Board conduct the first reading of the 2024-2025 school year Traditional School Calendar option as presented.
6.B.2.
Approval to Recess Regular Board Meeting
It was moved by ______, second by ______, that the Board of Education recess its regular board meeting in order to convene the Hopkins County School District Finance Corporation.
Approval that the Board of Education recess its regular board meeting in order to convene the Hopkins County School District Finance Corporation,
6.B.3.
Call to Order Hopkins County District Finance Corporation
It was moved by ______, second by ______, to convene the meeting of the Hopkins County School District Finance Corporation.
Approval to convene the meeting of the Hopkins County School District Finance Corporation,
6.B.4.
Approval of a Resolution Authorizing the Issuance of the Hopkins County School District Finance Corporation School Building Revenue Bonds, Series 2023, Advertising for the Bond Sale and Approving all other Documents in Connection with the Bond Issue
It is recommended the Finance Corporation approve a Resolution authorizing the issuance of the Hopkins County School District Finance Corporation School Building Revenue Bonds, Series 2023, advertising for the bond sale and approving all other documents in connection with the bond issue.
Approval of Resolution authorizing the issuance of the Hopkins County School District Finance Corporation School Building Revenue Bonds, Series 2023, advertising for the bond sale and approving all other documents in connection with the bond issue.
6.B.5.
Reconvene Regular Board Meeting
It was moved by ______, second by ______, Hopkins County District Finance Corporation meeting be adjourned and the Hopkins County Board of Education regular meeting be reconvened.
Approval that the Hopkins County District Finance Corporation meeting be adjourned and the Hopkins County Board of Education regular meeting be reconvened,
6.B.6.
Approval of a contract, rent and lease with the Hopkins County School District Finance Corporation in connection with its School Building Revenue Bonds, Series 2023, and approving all other documents in connection with the bonds
It is recommended the Board approve a contract, rent and lease with the Hopkins County School District Finance Corporation in connection with its School Building Revenue Bonds, Series 2023, and approving all other documents in connection with the bonds.
Approval of a contract, rent and lease with the Hopkins County School District Finance Corporation in connection with its School Building Revenue Bonds, Series 2023, and approving all other documents in connection with the bonds,
6.B.7.
Approval of a Resolution Authorizing the use of General Fund Revenues to Support Debt Service
It is recommended the Board approve a Resolution authorizing the use of general fund revenues to support debt service.
Approval of a Resolution authorizing the use of general fund revenues to support debt service,
7.
BOARD CALENDAR
Review Board Meeting Dates
Monday, December 11, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
8.
APPROVAL TO ADJOURN REGULAR BOARD MEETING TO MOVE INTO WORK SESSION
It was moved by ______, second by ______, that the Board adjourn regular Board Meeting and move into a work session with the regular Board meeting reconvening after work session.
Approval to adjourn regular Board Meeting and move into a work session with the regular Board meeting reconvening after work session,
9.
APPROVAL TO RECONVENE REGULAR BOARD MEETING
It is recommended the Board approve to reconvene regular board meeting.
Approval to reconvene regular board meeting,
10.
Approval of the Revised BG 1 for the South Hopkins School Project BG23-030
It is recommended the Board approve the revised BG 1 for the South Hopkins School project BG23-030.
11.
Approval of the Revised BG 1 for High School Auxiliary Gyms Project BG22-408
It it recommended the Board approve the revised BG 1 for High School Auxiliary Gyms Project BG22-408.
12.
Approval of the Revised BG 1 for Site Acquisition on N. Main for Central Office BG22-381
It is recommended the Board approve the revised BG 1 for site acquisition on N. Main for Central Office BG22-381.
13.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on December 11, 2023.
Motion to adjourn until the next scheduled meeting on December 11, 2023,
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