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1.
CALL TO ORDER
Shannon Embry, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Recognize Governor's Scholars Program Students, Governor's School for the Arts Students, Governor's School for Entrepreneurs Students, and National Merit Semifinalist Students
A & K Construction
Update on new Hanson Elementary School
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
PARENT TEACHER CONFERENCES
October 17, 2023, Elementary Schools, 3:30-5:45pm
October 18, 2023, High Schools, 3:30-5:45pm
October 19, 2023, Middle Schools, 3:30-5:45pm
October 19, 2023, Hopkins County Career and Technology Center, 3:30-5:45pm
NO SCHOOL
November 7, 2023, Election Day
November 22-24, 2023, Thanksgiving
December 18-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
CENTRAL OFFICE CLOSED
November 22-24, 2023, Thanksgiving
December 22, 25-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of September 18, 2023, board meeting and the bills and salaries for the month of October 2023.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of September 2023.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
No Leaves of Absence to report.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. HCCHS, Band, Clarksville, TN, Competition, October 21, 2023. Travel by school bus.
2. HCCHS, Boys Basketball, Vevay, IN, Tournament, December 29-30, 2023. Travel by school bus.
3. HCCTC, Automotive Class, Princeton, IN, Toyota Manufacturing Plant Tour, November 15, 2023. Travel
by school bus.
4. JSES, 5th Grade, Evansville, IN, Thunderbolt Education Day, November 14, 2023. Travel by school
bus.
5. MNHHS, Chorus, Nashville, TN Airport, then fly to Orlando, FL, April 25-28, 2024. Participation in the
Imagination Campus Vocal Music Workshop.
6. MNHHS, Girls Golf, Bowling Green, KY, State Tournament, October 2-4, 2023. Travel by school vehicle.
7. MNHHS, Boys Golf, Bowling Green, KY, State Tournament, October 5-7, 2023. Travel by school
vehicle.
8. MNHHS, Cross Country, Lexington, KY, State Tournament, October 27-28, 2023. Travel by school bus.
9. MNHHS, Seniors, Gatlinburg, TN, Senior Trip, April 7-10, 2024. Travel by approved charter bus.
10. SHMS, BETA Club, Evansville, IN, Thunderbolt Education Day, November 14, 2023. Travel by school
bus.
11. SHMS, 8th Grade, Evansville, IN, Reward Trip, October 6, 2023. Travel by school bus.
5.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. American Engineers, Inc., $8,639.35, geotechnical, inspections, and testing services for auxiliary
gymnasiums, to be paid from BG22-408.
2. Synergy Test and Balance, Inc., $1,069.75, test and balance service for new Hanson Elementary
School, to be paid from BG20-129.
3. QK4, $4,500.00, topographic & utility survey for Southside/South Hopkins Middle addition, to be paid
from BG23-030.
4. The Hon Company, Inc., $298,865.13, classroom furniture for new Hanson Elementary School, to be
paid from BG20-129.
5. Sherman Carter Barnhart Architects, $46,410.00, professional services for Southside/South Hopkins
Middle addition, to be paid from BG23-030.
5.F.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for the following grant(s).
1. MNHHS, FFA, Better Days through Better Ways Grant, $1,000, to be used to purchase equipment for animal science class.
5.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. GES, PTA, Concessions, proceeds will be used for school-wide needs and school playground.
5.H.
Approval to Utilize Dee Stafford Limo Service as a Common Carrier Service per Policy 09.36
It is recommended the Board approve to utilize Dee Stafford Limo Service as a Common Carrier Service per Policy 09.36.
5.I.
Approval of the Final SBDM Allocations for the 2023-2024 School Year
It is recommended the Board approve the final SBDM allocations for the 2023-2024 school year.
5.J.
Approval of Revised Kentucky Department of Education Memorandum of Agreement Contract for Cristy Tomes for the 2023-2024 school year
It is recommended the Board approve the revised Kentucky Department of Education Memorandum of Agreement Contract for Cristy Tomes for the 2023-2024 school year.
5.K.
Approval of Ricoh Copier Lease Agreement for Central Office Copiers
It is recommended the Board approve the Ricoh Copier Lease Agreement for Central Office Copiers. (Superintendent Hallway, Conference Room Hallway, and Finance Office).
5.L.
Approval of Ricoh Copier Lease Agreement for West Broadway Elementary School
It is recommended the Board approve the Ricoh Copier Lease Agreement for West Broadway Elementary School.
5.M.
Approval to Accept Mineral Interest from the Grantor Mary F. Long Trust
It is recommended the Board approve to accept mineral interest from the Grantor Mary F. Long Trust
5.N.
Approval of Consent and Release for Kentucky Transportation Cabinet to Conduct Improvements on the Site of James Madison Middle School
It is recommended the Board approve consent and release for Kentucky Transportation Cabinet to conduct improvements on the site of James Madison Middle School.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review personnel changes made by the Superintendent since September 18, 2023.
7.
CLOSED SESSION PER KRS 61-810
Approval to enter into CLOSED SESSION per KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property and subsection (1)(f) discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret.
Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property and subsection (1)(f) discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret,
8.
OPEN SESSION
It was moved by _______, second by ________, that the Board return to OPEN SESSION.
Motion to return to OPEN SESSION
9.
BOARD CALENDAR
Review Board Meeting Dates
Monday, November 6, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 20, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 11, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
10.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on November 6, 2023.
Motion to adjourn until the next scheduled meeting on November 6, 2023,
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