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1.
CALL TO ORDER
Shannon Embry, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Present Remember Your Why Award to Keith Jarvis, Custodian, GES and Missy Jarvis, Custodian, JSES
A & K Construction
Update on new Hanson Elementary School
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
PARENT TEACHER CONFERENCES
October 17, 2023, Elementary Schools, 3:30-5:45pm
October 18, 2023, High Schools, 3:30-5:45pm
October 19, 2023, Middle Schools, 3:30-5:45pm
October 19, 2023, Hopkins County Career and Technology Center, 3:30-5:45pm
NO SCHOOL
October 9-13, 2023, Fall Break
November 7, 2023, Election Day
November 22-24, 2023, Thanksgiving
December 18-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
CENTRAL OFFICE CLOSED
October 12-13, 2023, Fall Break
November 22-24, 2023, Thanksgiving
December 22, 25-29, 2023, Christmas Break
January 1, 2024, New Year's Day
January 15, 2024, Martin Luther King, Jr. Day
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of September 5, 2023, board meeting and the bills and salaries for the month of September 2023.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of August 2023.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #5643, Teacher, BSMS, return from Maternity Leave effective September 1, 2023.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. GES, 3rd Grade, Evansville, IN, Museum, April 26, 2024. Travel by school bus.
2. GES, 5th Grade, Evansville, IN, Angel Mounds, October 6, 2023. Travel by school bus.
3. HCCHS, Spanish Class, Newburgh, IN, Hispanic Ballet Dance Show, October 6, 2023. Travel by school
bus.
4. HES, 3rd Grade, Evansville, IN, Thunderbolts Education Day, November 14, 2023. Travel by school bus.
5. JMMS, 7th Grade, Evansville, IN, Thunderbolts Education Day, November 14, 2023. Travel by school bus.
6. JMMS, KYA Students, Louisville, KY, Conference, December 14-16, 2023. Travel by school bus and school
vehicle.
7. MNHHS, Volleyball, Paducah, KY, Tournament, September 29-30, 2023. Travel by school vehicles.
5.E.
Approval of KETS Payment of Invoice(s)
It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).
1. CovergeOne, Inc., $23,684.35, Extreme maintenance renewal, switch optics, and WAN circuit upgrade.
2. Encore Technologies, $12,141.09, Chromebooks for schools.
3. Encore Technologies, $42,747.62, HCCTC conference room audio system.
5.F.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Sherman Carter Barnhart Architects, $10,418.84, professional services for new high school auxiliary
gyms, to be paid from BG22-408.
2. Sherman Carter Barnhart Architects, $109,200.00, professional services for Southside Elementary School
renovation/addition, to be paid from BG23-030.
3. A&K Construction, $185,879.00, construction of new Hanson Elementary School, to be paid from BG20-
129.
4. Blue Mountain, $16,337.12, construction of new Hanson Elementary School, to be paid from BG20-129.
5. Cayce Mill Supply Co., $131,164.00, construction of new Hanson Elementary School, to be paid from
BG20-129.
6. Performance Commissioning Agency, $7,000.00, functional and performance testing for new Hanson
Elementary School, to be paid from BG20-129.
5.G.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. HCCHS, Ag Innovation Grant, $10,000.00, to be used for Ag program, student instruction, and outreach
to the community.
5.H.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. BSMS, PBIS, T-shirt Sales, proceeds will be used for PBIS rewards and field trips.
2. JMMS, PTO, Candy Grams, proceeds will be used for student and staff incentives.
3. JMMS, PTO, Restaurant Drive, proceeds will be used for student and staff incentives.
4. JMMS, PTO, Ford Vehicle Drive, proceeds will be used for student and staff incentives.
5. JMMS, PTO, Halloween Dance, proceeds will be used for student and staff incentives.
6. JMMS, PTO, Spring Dance, proceeds will be used for student and staff incentives.
7. JMMS, PTO, Shirt Sales, proceeds will be used for student and staff incentives.
8. JMMS, Library, Scholastic Book Fair, proceeds will be used for library books and materials.
9. SHMS, PTA, Do Good Popcorn Sales, proceeds will be used for student needs and school enhancements.
10. SHMS, PTA, Wildcat Prowl Sponsorships and Donations, proceeds will be used for student needs and
school enhancements.
5.I.
Approval of Revised List of Charter Bus Companies for School Trips for the 2023-2024 School Year
It is recommended the Board approve the revised list of Charter Bus Companies for school trips for the 2023-2024 school year as presented.
5.J.
Approval of Construction Documents for South Hopkins Middle School Project BG23-030
It is recommended the Board approve the construction documents for South Hopkins Middle School Project BG23-030.
5.K.
Approval to Advertise for General Contractor Services for the South Hopkins Middle School Project BG23-030
It is recommended the Board approve to advertise for General Contractor Services for the South Hopkins Middle School Project BG23-030.
5.L.
Approval of the Preschool Tuition Student Enrollment Contract for the 2023-2024 School Year
It is recommended the Board approve the Preschool Tuition Student Enrollment Contract for the 2023-2024 school year.
5.M.
Approval to Accept JUUL Settlement Offer from Altria
It is recommended the Board approve the JUUL settlement offer from Altria.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
The following personnel changes have been made by the Superintendent since September 5, 2023.
6.B.
CLOSED SESSION PER KRS 61-810
Approval to enter into CLOSED SESSION per KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property.
Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property,
6.C.
OPEN SESSION
It was moved by ______, second by ______, that the Board return to OPEN SESSION.
Motion to return to OPEN SESSION,
6.D.
Approval to Adjourn Regular Board Meeting and Move Into Work Session
It was moved by ______, second by ______, that the Board adjourn regular Board meeting and move into Work Session. No action will be taken.
Approval to adjourn regular Board Meeting and move into Work Session. No action will be taken,
6.E.
Approval to Reconvene Regular Board Meeting
It is recommended the Board approve to reconvene regular board meeting.
Approval to reconvene regular board meeting,
6.F.
Approval of the 2023-2024 Working Budget
It is recommended the Board approve the 2023-2024 working budget.
Approval of the 2023-2024 working budget,
7.
BOARD CALENDAR
Review Board Meeting Dates
Monday, October 16, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 6, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 20, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 11, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
8.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on October 16, 2023.
Motion to adjourn until the next scheduled meeting on October 16, 2023,
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