Hopkins County
July 17, 2023 5:30 PM
Hopkins County Regular Board Meeting
Return
1. CALL TO ORDER
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Shannon Embry, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Board members will lead the pledge to the flag.

1.B. Adoption of Agenda
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It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Amy Smith, Superintendent 

A & K Construction
Update on new Hanson Elementary School

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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FIRST DAY FOR STAFF
August 8, 2023

FIRST DAY FOR STUDENTS
August 9, 2023

PROFESSIONAL DEVELOPMENT
August 2, 2023
August 3, 2023
November 7, 2023
January 2, 2024

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the board meeting minutes of June 26, 2023, and the bills and salaries for the month of July 2023.

Attachments
5.B. Approval of Treasurer's Report
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It is recommended the Board approve the Treasurer's report for the month of June 2023.

Attachments
5.C. Approval of Leaves of Absence
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It is recommended the Board approve the following leaves of absence.

1.  Employee #5643, Teacher, BSMS, Family Medical Leave effective August 1, 2023, not to exceed up to
     twelve (12) weeks.
2.  Employee #8181, Teacher, BSMS, Family Medical Leave effective August 23, 2023, not to exceed up to
     twelve (12) weeks.

5.D. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.  BSMS, Football, Dawson Springs, 4-H Camp, July 22-23, 2023.  Travel by school bus.   
2.  HCCHS, FFA, Louisville, KY, State Contest, August 17-18, 2023.  Travel by school bus.
3.  HCCHS, FFA, Indianapolis, IN, National Convention, November 1-3, 2023.  Travel by school bus.
4.  HCCHS, FFA, Nashville, TN, NWTF Convention, February 16, 2024.  Travel by school bus.
5.  HCCHS, Girls Soccer, Gatlinburg, TN, Tournament, August 18-20, 2023. Travel by school bus. 

5.E. Approval of Payment of Invoice(s)
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It is recommended the Board approve to pay the following invoice(s).

1.  QK4, Inc., $14,950.00, Topographic and Utility Survey for the Southside addition, to be paid
     from BG23-030.
2.  Sherman Carter Barnhart Architects, $109,200.00, professional services for Southside addition, to be paid
     from BG23-030.
3.  Sherman Carter Barnhart Architects, $4,829.19, professional services for new high school auxiliary
     gyms, to be paid from BG22-408.
4.  American Engineers, Inc., 3,508.50, Geotechnical/Inspections, Testing, and Quality Assurance for new
     high school auxiliary gyms, to be paid from BG22-408.

5.F. Approval for Schools to Apply for Grants
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It is recommended the Board approve for schools to apply for the following grant(s).

1.  JSES, P. Buckley Moss Foundation, $1,000, to be used for art supplies. 
2.  WBES, P. Buckley Moss Foundation, $1,000, to be used for art supplies. 

5.G. Approval of School Activity Fundraiser(s)
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It is recommended the Board approve the following activity fundraiser(s).

1.  District-wide, Heroes Run Flag Fundraiser, proceeds will go to the Patrick Rudd Project.
2.  WHS, PTO, Back to School Dance, proceeds will be used for school needs, activities, rewards, and
     assemblies.
3.  WHS, PTO, Concession Stand, proceeds will be used for school needs, activities, rewards, and
     assemblies.
4.  WHS, PTO, Fall Festival, proceeds will be used for school needs, activities, rewards, and assemblies.
5.  WHS, PTO, School Spirit Wear, proceeds will be used for school needs, activities, rewards, and assemblies.
6.  WHS, PTO, Fall Silent Auction, proceeds will be used for school needs, activities, rewards, and assemblies.
7.  WHS, PTO, Calendar Sponsorship, proceeds will be used for school needs, activities, rewards, and
     assemblies.

5.H. Approval of the BG 2 for the SES Addition Project BG 23-030
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It is recommended the Board approve the BG 2 for the SES addition project BG 23-030.

Attachments
5.I. Approval of the BG 3 for the SES Addition Project BG 23-030
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It is recommended the Board approve the BG 3 for the SES addition project BG 23-030.

Attachments
5.J. Approval to Declare HCCHS Band Semi-truck as Surplus Property
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It is recommended the Board approve to declare band semi-truck at HCCHS as surplus property.

5.K. Approval to Advertise for Bids for HCCHS Band Semi-truck
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It is recommended the Board approve to advertise for bids for HCCHS band semi-truck.

Attachments
5.L. Approval to Accept Donation of Semi-trailer from MNHHS Band Boosters
Rationale

It is recommended the Board approve to accept donation of semi-trailer from MNHHS Band Boosters.

5.M. Approval of 2024 Board Meeting Dates
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It is recommended the Board approve the 2024 board meeting dates.

Attachments
5.N. Approval of Agreement with Webster County Board of Education for Physical Therapy Services for the 2023-2024 School Year
Rationale

It is recommended the Board approve Agreement with Webster County Board of Education for Physical Therapy Services for the 2023-2024 school year.

Attachments
5.O. Approval of the Memorandum of Agreement with Glema Mahr Center for the Arts/Madisonville Community College for the 2023-2024 School Year
Rationale

It is recommended the Board approve the Memorandum of Agreement with Glema Mahr Center for the Arts/Madisonville Community College for the 2023-2024 school year.

Attachments
5.P. Approval of Department of Juvenile Justice (DJJ) Interagency Agreement and Memorandum of Understanding for the 2023-2024 School Year
Rationale

It is recommended the Board approve the Department of Juvenile Justice (DJJ) Interagency Agreement and Memorandum of Understanding for the 2023-2024 school year.

Attachments
5.Q. Approval of Memorandum of Agreement with Murray State University for the Psychology Certification Program
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It is recommended the Board approve the Memorandum of Agreement with Murray State University for the Psychology Certification Program.

6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
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Review of personnel changes made by the Superintendent since June 26, 2023.

Attachments
7. BOARD CALENDAR
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Review Board Meeting Dates
Monday, August 7, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, August 21, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m. 
Tuesday, September 5, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday September 18, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m. 
Monday, October 16, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 6, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m. 
Monday, November 20, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 11, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.

8. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on August 7, 2023.

Recommended Motion

Motion to adjourn until the next scheduled meeting on August 7, 2023,