Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

• John Nord - Bio

• Student Bio

• Acknowledgements

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

Minutes from Board meetings

• Minutes from Planning Meeting

• Minutes of September 17, 2014 Special Meeting

• Minutes of September 22, 2014 Regular Board Meeting

• Award of Bids/Proposals

• Post Approvals

• Special and Other Leave of Absence for October 27, 2014

• Requests from Principal for Extended Trips - Additions since planning meeting
• Requests From Principals For Extended Trips

• Professional Leave by District Personnel
• Professional Leave by District Personnel - Additions since planning meeting

• Requests from Principals for School-Wide Fundraising - Additions since planning meeting
• Requests from Principals for School-wide Fundraising Projects

• Request for Shortened School Day
• Request for Shortened School Day - additions since planning meeting

• Resolution Regarding Safe Routes to Schools

• Declaration of Surplus and Intent to Sell

• Series 2014B - Resolution of Bd of Education 10-27-14

The renovation of the existing Meadowthorpe Elementary School is listed as priority 2c.2 on FCPS’s 2009 District Facility Plan. Pearson & Peters Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 70,000 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on April 18, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Meadowthorpe -- CO12 10-27-14

The renovation of the existing James Lane Allen Elementary School is listed as priority 2c.1 on FCPS’s 2009 District Facility Plan. Moody-Nolan Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,832 SF to serve 600 students, based upon FCPS elementary school program standards. Bids were received on March 29, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed. 

• James Lane Allen -- CO 18 10-27-14

The renovation of the existing Glendover Elementary School is listed as priority 2c.7 on FCPS’s 2009 District Facility Plan. Pearson & Peters Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,068 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on February 27, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed. 

• Glendover -- CO7 10-27-14

The renovation of the existing Garden Springs Elementary School is listed as priority 2c.6 on FCPS’s 2009 District Facility Plan. Sherman Carter Barnhart Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 77,743 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on March 27, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Garden Springs -- CO5 10-27-14

The renovation of the existing Deep Springs Elementary School is listed as priority 2c.5 on FCPS’s 2009 District Facility Plan. EOP Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 69,396 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on February 6, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.  

• Deep Springs -- CO14 10-27-14

The renovation of the existing Jessie Clark Middle School is listed as priority 2c.11 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 125,321 SF to serve 1,000 students, based upon FCPS middle school program standards. Bids were received on May 15, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Jessie Clark -- CO11 10-27-14

Bid documents were prepared by the architect, Pearson & Peters Architects, for a contract for the repair of the Tates Creek High School synthetic turf athletic field. The contract in the total amount of $761,800.00 (GC--$286,147.29; DPOs--$475,652.71) with Sports Construction Management was accepted and approved by the Board in a meeting held on May 6, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants Pearson and Peters Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved 1 change order deducting the amount of $6,849.40 from the total construction cost. The Board has approved the BG-4 in the amount of $754,950.60 at its meeting held May 19, 2014. The residual fund balance will be applied to the next District Facility Plan project. At this time the BG-5 Project Closeout Form closing out all construction contracts related to this project is presented for approval.

• TCHS Turf -- BG5 10-27-14

FCPS staff and Tates Creek Band Boosters, Inc. submitted and received approval for the BG-1 project application to construct a new band tower at the Board’s May 20, 2013 meeting. This project has been completed at a cost totaling $42,500.00, paid for by the boosters. The Department of Physical Support Services, the design consultants EOP Architects, and the local building code officials have reviewed the progress of the work. The Board has approved zero change orders. The Board has approved the BG-4 in the amount of $0 at its meeting held April 28, 2014. There is no residual fund balance for this project. At this time the BG-5 Project Closeout Form closing out all construction contracts related to this project is presented for approval.

• TCHS Band Tower -- BG5 10-27-14

Moody-Nolan Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing the construction of a new 650-student elementary school to be located on 15 acres north of I-75 at 1150 Passage Mound Way is listed as priority 1a.4 on FCPS’s 2013 District Facility Plan. The new school will total approximately 73,000 SF to serve 650 students. The program is consistent with recent FCPS elementary school projects and provides new building space that functions and supports current FCPS instructional programs. Plans have been prepared to conform with FCPS instructional program goals. Plans and specifications are being reviewed by Department of Physical Support Services’ staff for compliance with FCPS requirements. Advertisement of the project is scheduled for December 7, 2014. Bids are expected on January 7, 2015, with construction planned to begin March 2015 and to end in August 2016. The Board’s approval of the Construction Documents and advertisement is requested at this time in order to obtain KDE approval and to maintain this schedule.

• Passage Mound -- CD & Advertise Approval 10-27-14

The existing bleachers in the Henry Clay High School gym were installed when the building was built in 1971 and have passed beyond the end of the expected life. The replacement of these bleachers was on the list of summer projects for the Division of Maintenance. Unknown to the Division of Maintenance, bleachers cannot be simply replaced new for old. Replacement requires the involvement of both an architect and engineer to complete the design and are required by building code to be reviewed by the building inspector to obtain a building permit and certificate of occupancy. Once FCPS was notified of this fact the project was put on hold until the appropriate approval can be obtained. The initial BG-1 was approved at the July 14, 2014 meeting.

In mid-August, 2014, the architects were advised that the LFUCG Building Code Inspection will require a revised railing for the telescoping bleachers. The additional cost for this type of railing is $18,560, which was approved via Change Order #1 on September 22, 2014. However, the contingency amount originally approved for this project was $15,445.60, now requiring the Board to revise the BG-1 to include an additional $3,115 to the project budget to cover the additional cost of the railings not covered in the contingency fund.

• HCHS Gym Bleachers -- revised BG1 10-27-14

The portable classroom units used at all Kentucky school sites are subjected to the same plan review and approval process that govern manufactured modular housing. The Kentucky Industrialized Building Systems (KIBS) program is operated under the Division of Code Enforcement within the Department of Housing, Buildings and Construction (DHBC) in Frankfort. In years past, FCPS was instructed that DHBC was the sole governing authority, even though KDE has an administrative regulation 702 KAE 4:170 that provides for the detailed requirements of Temporary or Supplemental Units. KDE had indicated that the high level of new school construction and renovation activities across the state prevented them from adequately reviewing temporary/supplemental units in a timely manner. Within the last few weeks, FCPS was notified that KDE will require that the BG-1 Project Application review process be followed for several recently-installed portable classroom units in the school district, as well as all portable classroom units to be installed in the future. This process will apply to the temporary units installed to serve both over-crowded and school sites under renovation.

A major renovation/addition to Eastside Technical Center is Item 1.c.11 on the 2013 FCPS District Facility Plan, but the exact date of commencement of that project is unknown. In the meantime, portable classroom units are needed to suit increases in the enrollment. The portable classrooms will remain in place until the Eastside Technical Center overcrowding issue is resolved through a future renovation. The design of the installation requires the involvement of both an architect and engineer to prepare the plans required by the building code to be reviewed by DHBC, and to obtain a building permit and certificate of occupancy. Based on their previous experience with FCPS facilities it has been determined that Tate Hill Jacobs Architects is the most qualified to serve as the project design consultant. The project design work will begin immediately. The project had been scheduled to be complete in mid-November 2014. The schedule will be adjusted to allow time to obtain the appropriate approvals and the project will be completed as soon as possible. At this time the Board’s approval is requested to allow this project to move forward. A preliminary cost estimate for the work has been completed in order to initiate a BG-1 Project Application as required by KDE.

• Eastside Portables -- BG1 & Consultant 10-27-14

The portable classroom units used at all Kentucky school sites are subjected to the same plan review and approval process that govern manufactured modular housing. The Kentucky Industrialized Building Systems (KIBS) program is operated under the Division of Code Enforcement within the Department of Housing, Buildings and Construction (DHBC) in Frankfort. In years past, FCPS was instructed that DHBC was the sole governing authority, even though KDE has an administrative regulation 702 KAE 4:170 that provides for the detailed requirements of Temporary or Supplemental Units. KDE had indicated that the high level of new school construction and renovation activities across the state prevented them from adequately reviewing temporary/supplemental units in a timely manner. Within the last few weeks, FCPS was notified that KDE will require that the BG-1 Project Application review process be followed for several recently-installed portable classroom units in the school district, as well as all portable classroom units to be installed in the future. This process will apply to the temporary units installed to serve both over-crowded and school sites under renovation.

A major renovation/addition to Henry Clay High School is Item 1.c.2 on the 2013 FCPS District Facility Plan, but the exact date of commencement of that project is unknown. In the meantime, portable classroom units are needed to suit increases in the enrollment. The portable classrooms will remain in place until the Henry Clay High School overcrowding issue is resolved through a future renovation. The design of the installation requires the involvement of both an architect and engineer to prepare the plans required by the building code to be reviewed by DHBC, and to obtain a building permit and certificate of occupancy. Based on their previous experience with FCPS facilities it has been determined that Tate Hill Jacobs Architects is the most qualified to serve as the project design consultant. The project design work will begin immediately. The project had been scheduled to be complete January 2015. The schedule will be adjusted to allow time to obtain the appropriate approvals and the project will be completed as soon as possible. At this time the Board’s approval is requested to allow this project to move forward. A preliminary cost estimate for the work has been completed in order to initiate a BG-1 Project Application as required by KDE.

• HCHS Portables -- BG1 & Consultant 10-27-14

The portable classroom units used at all Kentucky school sites are subjected to the same plan review and approval process that govern manufactured modular housing. The Kentucky Industrialized Building Systems (KIBS) program is operated under the Division of Code Enforcement within the Department of Housing, Buildings and Construction (DHBC) in Frankfort. In years past, FCPS was instructed that DHBC was the sole governing authority, even though KDE has an administrative regulation 702 KAE 4:170 that provides for the detailed requirements of Temporary or Supplemental Units. KDE had indicated that the high level of new school construction and renovation activities across the state prevented them from adequately reviewing temporary/supplemental units in a timely manner. Within the last few weeks, FCPS was notified that KDE will require that the BG-1 Project Application review process be followed for several recently-installed portable classroom units in the school district, as well as all portable classroom units to be installed in the future. This process will apply to the temporary units installed to serve both over-crowded and school sites under renovation.

A major renovation/addition to Yates Elementary School was completed in October, 2011. However, portable classroom units are needed to suit increases in the enrollment until the construction of the New Elementary at Passage Mound Way is completed and opened in August, 2016. The portable classrooms will remain in place for the duration of the construction of the New Elementary at Passage Mound. The design of the installation requires the involvement of both an architect and engineer to prepare the plans required by the building code to be reviewed by DHBC, and to obtain a building permit and certificate of occupancy. Based on their previous experience with FCPS facilities it has been determined that Tate Hill Jacobs Architects is the most qualified to serve as the project design consultant. The project design work will begin immediately. The project had been scheduled to be complete as soon as possible. The schedule will be adjusted to allow time to obtain the appropriate approvals and the project will be completed as soon as possible. At this time the Board’s approval is requested to allow this project to move forward. A preliminary cost estimate for the work has been completed in order to initiate a BG-1 Project Application as required by KDE.

• Yates Portables -- BG1 & Consultant 10-27-14

The portable classroom units used at all Kentucky school sites are subjected to the same plan review and approval process that govern manufactured modular housing. The Kentucky Industrialized Building Systems (KIBS) program is operated under the Division of Code Enforcement within the Department of Housing, Buildings and Construction (DHBC) in Frankfort. In years past, FCPS was instructed that DHBC was the sole governing authority, even though KDE has an administrative regulation 702 KAE 4:170 that provides for the detailed requirements of Temporary or Supplemental Units. KDE had indicated that the high level of new school construction and renovation activities across the state prevented them from adequately reviewing temporary/supplemental units in a timely manner. Within the last few weeks, FCPS was notified that KDE will require that the BG-1 Project Application review process be followed for several recently-installed portable classroom units in the school district, as well as all portable classroom units to be installed in the future. This process will apply to the temporary units installed to serve both over-crowded and school sites under renovation.

A major renovation/addition to Squires Elementary School is underway and is scheduled to be completed in August, 2016. Portable classroom units are needed to accommodate the phasing of the renovation and will remain through completion of the renovation. The design of the installation requires the involvement of both an architect and engineer to prepare the plans required by the building code to be reviewed by DHBC, and to obtain a building permit and certificate of occupancy. Based on their previous experience with FCPS facilities it was determined that Tate Hill Jacobs Architects was the most qualified to serve as the project design consultant. The project design work is complete. The cost for the installation is set out below in order to initiate a BG-1 Project Application and the Board’s post approval is requested to satisfy KDE.

• Squires Portables -- BG1 & Consultant 10-27-14

• Recommendations from Equity Council
• Recommendations from Equity Council

• Associate Director of Minority Recreitment
• Associate Director of Minority Recruitment

• TLC Culinary Services Proposal

• Balance Sheet
• Monthly Finance Report
• Monthly Financial Report
• Revenue Summary spreadsheet

• Personnel Changes for October 27, 2014

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

A motion is in order to approve the following Board requests:

A motion is in order to:  "make the agenda dated October 27, 2014 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.