Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

• Teacher Representative

• Student Representative

• Acknowledgement September 2014

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

• Resolution regarding the death of Gloria Parks

Minutes from Board meetings

• Minutes of the August 11, 2014 Board Planning Meeting

• Minutes of the August 25, 2014 Regular Board Meeting

• Award of Bids/Proposals

• Post Approval and Claims

• Special Leave Requests and Other Abscences

• Field Trip Additions
• Requests from Prinicipals for Extended Trips

• Professional Leave by District Personnel
• Professional Leave part 2

• Request for a Shortened School Day

• Stock Epinephrine Policy

• Declaration of Surplus and Intent to Sell

Bid documents were prepared by the architect, Tate Hill Jacobs Architects, for a contract for renovation of Cardinal Valley Elementary School. The contract in the total amount of $11,218,031.00 (GC--$8,062,438.00; DPOs--$3,155,593.00) with Burchfield and Thomas, Inc. was accepted and approved by the Board in a meeting held on April 25, 2011 and construction began in June, 2011. The Department of Physical Support Services, the design consultants Tate Hill Jacobs Architects, and the local building code officials reviewed the progress of the work. Minor changes to the original plans and specifications were necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved the BG-4 in the amount of $11,455,348.16 at its meeting held January 27, 2014. The residual fund balance will be applied to the next District Facility Plan project. At this time the BG-5 Project Closeout Form closing out all construction contracts related to this project is presented for approval.

• Cardinal Valley -- BG5 9-22-14

The renovation of the existing Breckinridge Elementary School is listed as priority 1c.4 on FCPS’s 2009 District Facility Plan. EOP Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 71,221 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on March 15, 2011 and construction began in June, 2011. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Breckinridge -- CO 20 9-22-14

KDE’s 702 KAR 4:160 requires 10% retainage on construction contracts until the project is 50% complete, when a reduction to 5% retainage is allowed. After substantial completion of the work, a reduction to a lump sum amount less than the 5% retainage, which lump sum shall be twice the estimated cost to correct the deficient or incomplete work, may be approved. The contract with Burchfield & Thomas for the renovation of Stonewall Elementary School in the amount of $12,577,700.00 (including direct purchase orders) was accepted and approved by the Board at its February 27, 2012 meeting. Since that time the progress of the work has been reviewed by the Department of Physical Support Services, the design consultants, Tate Hill Jacobs Architects, and the local building code officials. The construction is currently substantially complete, leaving $922,681.99 for the remainder of the contract work, including the retainage amount. Currently, the contractor has requested, with the recommendation of the architect and the concurrence of the FCPS Physical Support Services staff, a reduction of the retained amount to a lump sum of $311,696.93, which amount the architect confirms is twice the estimated cost to correct the deficient or incomplete work. The Kentucky Department of Education requires that this reduction of the retainage to a lump sum be approved by the Board. Remaining payments to the contractor shall not be made until all work has been completed, and accepted by the architect and the Department of Physical Support Services. Prior to final payment, a BG-4 Final Approval and Payment Application Form will be presented for signature by the Superintendent and acceptance of the work by the Board. Approval of this reduction of retainage complies with the intent of the requirements of 702 KAR 4:160 and the Kentucky Department of Education, District Facilities Branch.

• Stonewall -- Reduction in Retainage Lump Sum 9-22-14

KDE’s 702 KAR 4:160 requires 10% retainage on construction contracts until the project is 50% complete, when a reduction to 5% retainage is allowed. The contract with Isaac Tatum Construction for the renovation of Meadowthorpe Elementary School in the amount of $11,252,000 (including direct purchase orders) was accepted and approved by the Board at its April 30, 2012 meeting. Since that time the progress of the work has been reviewed by the Department of Physical Support Services, the design consultants, Pearson & Peters Architects, and the local building code officials. More than 98% of the construction is currently complete, leaving $598,563.26 for the remainder of the contract work, including the retainage amount. Currently, the contractor has requested with the approval of the surety, the recommendation of the architect and the concurrence of the FCPS Physical Support Services staff, a reduction of the retained amount to 5% of the total contract amount. The Kentucky Department of Education requires that this reduction of the retainage to 5% be approved by the Board. A full 10% retainage may be re-instated if satisfactory progress does not continue. Remaining payments to the contractor shall not be made until all work has been completed and accepted by the architect and the Department of Physical Support Services. Prior to final payment, a BG-4 Final Approval and Payment Application Form will be presented for signature by the Superintendent and acceptance of the work by the Board. Approval of this reduction of retainage complies with the intent of the requirements of 702 KAR 4:160 and the Kentucky Department of Education, District Facilities Branch.

• Meadowthorpe -- Reduction in Retainage 9-22-14

The renovation of the existing Jessie Clark Middle School is listed as priority 2c.11 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 125,321 SF to serve 1,000 students, based upon FCPS middle school program standards. Bids were received on May 15, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Jessie Clark -- CO 9 9-22-14

• Approval of Bid - Squirer BG1 9.22

The existing bleachers in the Henry Clay High School gym were installed when the building was built in 1971 and have passed beyond the end of the expected life. The replacement of these bleachers was on the list of summer projects for the Division of Maintenance. Tate Hill Jacobs Architects serves as the project design consultant. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• HCHS Gym Bleachers -- CO1 9-22-14

• Final Resolution

• Working Budget 2014-2015

• Request to Change the Name of Locust Trace AgriScience Farm

• Monthly Financial Report
• Monthly Financial Report
• Monthly Financial Report
• Monthly Financial Report

• Special Education Task force

• Emergencey Medical Care Procedures

• Personnel Changes for September 22, 2014 Board Meeting

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

A motion is in order to approve the following Board requests:

A motion is in order to:  "make the agenda dated September 22, 2014 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.