Fayette County
July 28, 2014 6:00 PM
Board of Education Regular Meeting
A. CALL TO ORDER
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A.1. Roll Call
B. EXTEND WELCOME TO GUESTS
Melissa Bacon
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE
Amanda Ferguson
E. READING OF MISSION STATEMENT
Amanda Ferguson
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Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

F. APPROVAL OF AGENDA
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Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

F.1. Addendum:
F.1.a. __________
F.1.b. __________
F.2. Deletions:
F.2.a. __________
F.2.b. __________
G. INTRODUCTIONS, RECOGNITIONS, ACKNOWLEDGEMENTS AND RESOLUTIONS:
G.1. Introductions
G.2. Student Performance
G.2.a. Matthew Wu, Paul Laurence Dunbar
G.3. Recognitions
G.3.a. Akshay Kalose, Lafayette High School: Winner, International Google Code-In
G.3.b. Alice Li, Paul Laurence Dunbar: Second Place, Future Problem Solving program International Conference
G.3.c. Andy Du, Tates Creek Middle & Matthew Wu, Paul Laurance Dunbar: First Place, Nathaniel Patch Piano Competition
G.3.d. Athena Kern and Joseph Schneider, Paul Laurence Dunbar: 2014 Presidential Scholar
G.3.e. Alice Li, Paul Laurence Dunbar: Second place, Nathaniel Patch Piano Competition
G.3.f. Jinny Han, Jasmine Liu, Theo Livas, George Simpson and Lucy Yang, Paul Laurence Dunbar: Winner, 2014 Kentucky Envirothon
G.3.g. Jimmy Chen, Jasmine Liu, Daniel ma, Sahil Nair, Eric Xiong and Linda Zhang, Paul Laurence Dunbar: First Place, 2014 FBLA State Competition
G.3.h. Matthew Wu and Lilly Xie, Paul Laurence Dunbar: Second Place, 2014 FBLA State Competition
G.3.i. Fayette County Board of Education: YMCA Partnership Award
H. REPORTS, COMMUNICATIONS AND RESOLUTIONS:
H.1. Progress Reports
H.1.a. Superintendent's Report
H.1.a.1. Graduation/Promotion/Scholarship/College Report
Vicki Ritchie
Attachments
H.1.a.2. Biannual Construction Report (July 2014)
Mary Wright
Attachments
H.1.a.3. Equity Council Report
Tom Shelton
H.1.a.4. Construction Progress Report
Mary Wright
H.2. Remarks by Citizens (persons who have signed up to speak):
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Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

H.2.a. There are two opportunities for the public to address the Board:
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At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

H.3. Resolutions
H.3.a. Regarding the death of Erin Nicole Adams
Daryl Love
Attachments
H.3.b. Regarding the death of Laura Mae Winn
Doug Barnett
Attachments
I. APPROVAL OF ROUTINE MATTERS:
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Minutes from Board meetings

I.1. Minutes of the June 9, 2014 Planning Board Meeting
Attachments
I.2. Minutes of the June 9, 2014 Confidential Board Meeting
Attachments
I.3. Minutes of the June 23, 2014 Regular Meeting
Attachments
I.4. Minutes of the June 23, 2014 Confidential Meeting
Attachments
I.5. Minutes of the June 30, 2014 Special Board Meeting
Attachments
J. APPROVAL OF CONSENT ITEMS:
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J.1. Award of Bids/Proposals
Mary Wright
Attachments
J.2. Action for Post Approval and Claims
Rodney Jackson
Attachments
J.3. Special and Other Leaves of Absence for July 28, 2014 Board Agenda
Melodee Parker
Attachments
J.4. Requests From Principals For Extended Trips
Vicki Ritchie
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Attachments
J.5. Professional Leave by District Personnel
Melodee Parker
Attachments
J.6. Declaration of Surplus and Intent to Sell
Mary Wright
Attachments
J.7. Music Therapy (Janice Kresslein) contract 2014-2015
Kathy Dykes
Attachments
J.8. Occupational Therapy (Genny Trayner) contract 2014-2015
Kathy Dykes
Attachments
J.9. Hands on Therapy contract 2014-2015
Kathy Dykes
Attachments
J.10. Horn, Richardson and Associates contract 2014-2015
Kathy Dykes
Attachments
J.11. Alliance Medical Healthcare (The Competitive Edge II, LLC) contract 2014-2015
Kathy Dykes
Attachments
J.12. Central Kentucky Interpreting Service contract 2014-2015
Kathy Dykes
Attachments
J.13. Bluegrass Autism Services contract 2014-2015
Kathy Dykes
Attachments
J.14. Nursing Register Inc contract 2014-2015
Kathy Dykes
Attachments
J.15. Maxium Healthcare Contract 2014-2015
Kathy Dykes
Attachments
J.16. Orientation and Mobility (Mary Courtenay Daugherty) contract 2014-2015
Kathy Dykes
Attachments
J.17. Approval to Discontinue Third Party Administrator Kentucky School Boards Insurance Trust for Payment of Unemployment Insurance Claims
Mary Wright
Attachments
J.18. Approval of a Proposed Change Order (No. Twenty-two) to the Contract for the Renovation at Stonewall Elementary School BG 11-249
Mary Wright
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The renovation of the existing Stonewall Elementary School is listed as priority 2c.3 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 78,294 SF to serve 775 students, based upon FCPS elementary school program standards. Bids were received on February 8, 2012 and construction began in June, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

Attachments
J.19. Approval of a Proposed Change Order (No. Twelve) to the Contract for the Renovation at Tates Creek Elementary School BG 11-251
Mary Wright
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The renovation of the existing Tates Creek Elementary School is listed as priority 2c.4 on FCPS’s 2009 District Facility Plan. GBBN Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 79,087 SF to serve 750 students, based upon FCPS elementary school program standards. Bids were received on May 17, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

Attachments
J.20. Approval of a Proposed Change Order (No. Seventeen) to the Contract for the Renovation at James Lane Allen Elementary School BG 11-263
Mary Wright
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The renovation of the existing James Lane Allen Elementary School is listed as priority 2c.1 on FCPS’s 2009 District Facility Plan. Moody-Nolan Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,832 SF to serve 600 students, based upon FCPS elementary school program standards. Bids were received on March 29, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

Attachments
J.21. Approval of a Proposed Change Order (No. Six) to the Contract for the Renovation at Glendover Elementary School BG 12-180
Mary Wright
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The renovation of the existing Glendover Elementary School is listed as priority 2c.7 on FCPS’s 2009 District Facility Plan. Pearson & Peters Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,068 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on February 27, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

Attachments
J.22. Approval of a Proposed Change Order (No. Four) to the Contract for the Renovation at Garden Springs Elementary School BG 12-181
Mary Wright
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The renovation of the existing Garden Springs Elementary School is listed as priority 2c.6 on FCPS’s 2009 District Facility Plan. Sherman Carter Barnhart Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 77,743 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on March 27, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

Attachments
J.23. Approval of a Proposed Change Order (No. Twelve) to the Contract for the Renovation at Deep Springs Elementary School BG 12-182
Mary Wright
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The renovation of the existing Deep Springs Elementary School is listed as priority 2c.5 on FCPS’s 2009 District Facility Plan. EOP Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 69,396 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on February 6, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

Attachments
K. APPROVAL OF ACTION ITEMS:
K.1. Approval of Construction Documents and Advertisement for Bids for the Renovation of Squires Elementary School BG 14-121
Mary Wright
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JRA Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 79,000 SF to serve 600 students. The program is consistent with recent FCPS elementary school projects and provides new and renovated building space that functions and supports current FCPS instructional programs. Plans have been prepared to conform with FCPS instructional program goals. Plans and specifications are being reviewed by Department of Physical Support Services’ staff for compliance with FCPS requirements. A BG-3 Statement of Probable Cost, consistent with the previously submitted BG-1 (construction = $12,320,000; Total Project = $15,363,656), prepared by the design consultants was approved with the Design Development documents at the Board’s April 28, 2014 meeting. Those previous estimates are still valid and the BG-3 remains unchanged. Advertisement of the project is scheduled for August 17, 2014. Bids are expected on September 10, 2014, with construction planned to begin November 2014 and to end in August 2016. The Board’s approval of the Construction Documents and advertisement is requested at this time in order to obtain KDE approval and to maintain this schedule.

Attachments
K.2. Resolution Relating to the Financing of Certain School Improvements
Mary Wright
Attachments
K.3. 2014-2015 Salary Schedules Amendment
Mary Wright
Attachments
K.4. Revision of Data Communications Specialist Job Description - Job Class Code 7522
Mike Burke/Melodee Parker
Attachments
L. INFORMATIONAL ITEMS:
L.1. Personnel Changes
Melodee Parker
Attachments
L.2. Update #37 Board Policy Revisions
Shelley Chatfield
Attachments
L.3. Administrative Procedures Revisions
Shelley Chatfield
Attachments
M. ORAL COMMUNICATIONS:
M.1. Public
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NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

M.2. Board Request Summary
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A motion is in order to approve the following Board requests:

M.2.a. __________
M.2.b. ___________
M.2.c. __________
M.3. Other Business
M.3.a. Board Discussion of Board Work
Melissa Bacon
M.3.b. Staff
N. MOTION MAKING AGENDA PART OF THE OFFICIAL BOARD MINUTES:
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A motion is in order to:  "make the agenda dated July 26, 2014 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

O. CLOSED SESSION:
O.1. Pursuant to KRS 61.810(1)(c) to discuss pending litigation
O.2. Pursuant to KRS 61.810 (1)f to discuss personnel
P. ADJOURNMENT:
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Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.