Glenda Huff welcomes staff and community members attending the meeting. 

This is an opportunity for the community to provide input and comments on district business.

These items are for information only.  They do not require board action.

The personnel actions listed on the exhibit have taken place since the board meeting of April 26, 2012.

This monthly agenda item is used to keep the Board and Administration up to date on attendance and enrollment figures.  This report contains the membership and percentage of attendance for students by school and compares the current year's eighth month enrollment figures with those from the 2012-2011 school year.

• 053112.03b ADA 8th Month
• 053112.03b Membership Percentage Attendance Rpt

Budget Narrative for September 2011 monthly financial statement:

·   After approval of working budget on 9/28/10, the budget information was loaded into MUNIS.

·   General Fund and Fund 2 changes are being addressed and worked out in the budget.  Those changes will be loaded into MUNIS. 

·    Review of financial report looking at deficits after changes are made to General Fund and Fund 2.

·    Meetings are scheduled to meet with principals and administrators to address deficits and update staff on reviewing MUNIS reports.  Transfer of funds within a budget may be done.

• 053112.13a Financial Rpt
• 053112.13b Budget Develop Cycle
• 053112.13c Construction Rpt

District expenditures from 4/19 to 5/21

• 053112.14a Warrants

Refinancing this bond series will save the district $44,858 over the next 9 fiscal year (FY'13 through FY'21).  refinancing the bond does not change the terms the bond.  Originally, the bond wa scheduled to end in FY'21.  The estimated refinancing fees provided by Ross, Sinclaire & Associates is between $2,600. and $2,800.

• 053112.05b Refinancing Bond Series 2001

Items VIII-6 through VIII-16 are Consent Items and Can be Voted on an One (1) Motion. 

CIPS Board of Education meeting minutes require board approval.

• 042612 Min Reg Approval Mtg

CIPS Board of Education Meeting minutes require Board approval.

• 051012 Min Reg Working Mtg

CIPS Board of Education meeting minutes require Board approval.

• 051712 Min Special Meeting

The Kentucky Education Professional Standards Board has implemented an online application for processing certification for emergency substitute teachers and has suggested creating a blanket approval and one Board order number to use on all applications for emergency certification for all substitutes not holding regular Kentucky certification.

Proposal for an additional school psychologist position for the 2012-2013 school year in order to better support our schools and students.

• 053112.10b School Psy Memo
• 053112.10c School Psy Numbers

The District Assurances state that the Covington Independent Public Schools are in compliance with various programs in the district:  Title One Part A, Title One Part Subpart 3, Title One Part C, Title One Part D Subpart 2, Title II Part A, Title II Part D, Title III, Title VI Part B, Subpart 2, Title X Part C, Carl D. Perkins Career and Technical Education Act, IDEA Part B, Child Nutrition and WIC Reauthorization Act of 2004, State Preschool Program Assurances, Professional Development, Gifted and Talented, Extended School Services and KETS.  The District Assurances are general assurances that the district must follow.

• 053112.04b FY2013 District Assurances

Items IX-12 through IX-14 are items Upon Which You Will Need to Vote. 

Adding the positon will eliminate the need for overtime and payment to current employees of time and a half.  The hourly wage for this position is $11.55 for the maximum of 10 hours per week, with no benefits.

A leave of absence is requested for the 2012-2013 school year for two reasons:

1) Maternity leave October-January will disrupt the classroom and the students would benefit in having a consistent teacher throughout the year.

2) A leave of absence will allow the teacher to better care for her two small children. 

Student Support Services staff seeks the Board’s consent to apply for funding for a U.S. Department of Education grant, the Elementary and Secondary School Counseling Program grant.

This competition focuses on enhancing school counseling programs.  If funded, this grant would place one additional full-time guidance counselor at Holmes Middle School and a certified school social worker at Holmes Middle School and Holmes High School (total of three new staff).

We are working closely with Dr. Brett Zyromski of Northern Kentucky University’s School Counseling program to develop our application.  Included in our proposal are plans for extensive training for current and new guidance counselors as well as the school social workers, specifically in the areas of data-driven comprehensive school counseling.  Funding will also support specific bullying prevention activities.

Our grant request will be approximately $1,100,000 for the three-year funding period.

Agenda items that were added after the regular agenda was published. 

Updates on litigation.

June   1        1 pm, HHS 9^th Grade Honors Program, HHS Auditorium
         4        5:30 pm., HMS 8^th Grade Honors Night, The Madison
         5        1 pm, HHS 10^th & 11^th Grades Honors Program, HHS Auditorium
         5        5-7pm., Sixth District Elementary Carnival
         5        5pm., Glenn O. Swing Elementary Staff and Volunteer Appreciation Dinner
         6        5 pm., HMS 8^th Grade Graduation Celebration, HHS Auditorium
         6        6 pm., HHS Senior Honors Night, The Madison
         6        9:30 am., 10:45 am., 1:30 pm. , 2:45 pm., JEB Early Childhood Graduation Day
         7        Last Day of School for Students
         8        7 pm., Holmes High School’s 144^th Annual Commencement Ceremony
       18        CIPS Summer Program begins

Pursuant to KRS 61.810 (1)(c)(f) the Board may go into executive session.