Glenda Huff welcomes staff and community members attending the meeting. 

This is an opportunity for the community to provide input and comments on district business.

These items are for information only.  They do not require board action.

The personnel actions listed on the exhibit have taken place since the board meeting of March 28, 2012.

• 042612.13b Personnel Info Exhibit

This is a monthly item used to keep the Board and Administration up-to-date on the communication between the Superintendent and theCovington Education Association.

This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures.  This report contains the membership and percentage of attendance for students by school and compares the current year’s seventh month enrollment figures with those from the 2010-2011 school year.

• 042612.01b 7th Month ADA
• 042612.01c Membership Attendance 7th Month

Budget Narrative for March 2012 monthly financial statement:

• Factual information:

1. General fund (fund 1) – as of 3/31/12, revenue received of 30.7 million with expenses of 19.9 million. 
2. Special revenue (fund 2) – as of 3/31/12, revenue received of 7.6 million with expenses of 7.7 million.  Many grants in fund 2 are on a reimbursement basis. The money is requested after the expenses have occurred.  There is always a time lag on receiving fund 2 revenue. 
3. Capital outlay (fund 310) - as of 3/31/12, revenue received of $155,000 with expenses of $328,000.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year. 
4. Building fund (fund 320) - as of 3/31/12, revenue received of $1,020,000 with expenses of $21,000.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year.
5. Construction fund (fund 360) - as of 3/31/12, revenue received of $4,646 with expenses of $1,076,400.  This fund is used to pay for the district’s construction projects.  Revenue received in FY’11 but expenses are occurring in FY’12. 

Consulted with auditors on why the financial report is not printing the correct balances of this fund.  This report is on a fiscal basis.  We received construction revenue last fiscal year.  That revenue will not show up on this fiscal report.  See separate project-to-date financial report which pulls all revenue & expenses since the start of the project no matter when the project started.  We have approximately $204,000 left to spend out of this fund.

   6.   Daycare fund (fund 50) – as of 3/31/12, revenue received of $195,000 with expenses of $167,000.
         Revenue comes in throughout the fiscal year.  
   7.   Food service fund (fund 51) – as of 3/31/12, revenue received of $1,777,000 with expenses of $1,463,000.

District expenditures from 3/21 to 4/17

Items VIII-6 through VIII-16 are Consent Items and Can be Voted on an One (1) Motion. 

CIPS Board of Education meeting minutes require board approval.

• 032812 Min Reg Approval Mtg

CIPS Board of Education meeting minutes require board approval.

• 041012 Min Special Meeting Bd Trng Marketing

CIPS Board of Education meeting minutes require board approval.

• 041212 Min Reg Working Mtg

Employment of emergency full-time teacher(s) will prevent the disruption of instruction and ensure that the district is in compliance with the standards of the Education Professional Standards Board. 

The following teacher(s) are awaiting certification renewal. An emergency certificate may be necessary to comply with the Education Professional Standards Board requirements for all or a portion of the 2011-2012 school year.

Leah Holland – Business Teacher at Holmes High School for the remainder of the 2011-2012 school year.  Ms. Holland graduated from with a Bachelors of Arts degree in Secondary Education – Business and Marketing Emphasis.  Ms. Holland has subbed for CIPS since 9/2011.  She has a Statement of Eligibility in Business and Marketing Education, but cannot receive a Provisional Internship certificate because there are not 70 instructional days remaining in the school year.

A request for district wide Computer Printer Supplies was advertised and bid.  With two (2) companies responding, it was determined that MRO Express LLC, a computer printer supply company, offered the highest percentage of discounted printer ink cartridges used throughout the district.

• 042612.02b Computer Printing Supplies Bid Detail

A request for district wide custodial supplies was advertised and bid.  With twelve (12) companies responding, it was determined that these four (4) companies offered the highest average percentage of discount on all custodial items used throughout the district. Both maintenance and custodial supervisors approved the products and service of the companies selected. Two (2) companies were disqualified due to incomplete paperwork. Even though Calico Custodial supplies had the greater discount, they required a delivery charge per each site for orders less than $350.00..  The other companies will offer catalog discounts on non-routine items.  (See attached)

• 042612.16b Custodial Tab Sheet

The proposed contract will be between Covington Independent Public Schools and Bradley R.A. Wilson.  Dr. Wilson will serve as the primary evaluator for required Fitness Assessments under the Carol M. White Physical Education grant.  The contract amount will not exceed $14,000.

• 042612.11b Fitness Assessment Evaluator Contract Brad Wilson

Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes is requesting that the Board approve their educational trip to Washington, D.C.

• 042612.09b HHS Washington, D.C. trip

The employee originally requested a leave of absence beginning February 21, 2012 through April 16, 2012.  The employee has asked for the leave of absence to extend to April 23, 2012.

The employee is not eligible for FMLA. She will be using sick leave days to cover a portion of the absence and the remainder will be without pay.

Items X-17 through X-21 are items Upon Which You Will Need to Vote. 

The program proposal and MOU between Covington Independent Public Schools and the City of Covington identifies areas of responsibility and expenses for Summer Program 2012.  In addition to the costs covered by the City of Covington, it is proposed that the Board of Education approve a budget of $20,000 for additional costs and transportation.

• 042612.12b Summer Program Overview

Holmes High School requires additional upgrades.  Replacement of some of the exterior concrete panels on the gym/science building.  Asbestos abatement on the ground floor of the gym lobby and stairs.  Architectural and lighting upgrades in the gym lobby and stairs.  These items were to be a part of the last renovation project.  Re-build the band room in the vocational building (old masonry shop).  The estimated project cost is $1,165,409.98 .  The funding source for this project is a bond sale.  Please refer to the attached BG-1 Form for various aspects of the project scope.

• 042612.07b HHS Upgrades Continued BG-1

The agreement and fees are per the Kentucky Department of Education guidelines.  The BG-1 Form lists the Architectural and Engineering fee at $77,600.

The amendments are recommended changes to ensure all employees working 235-240 days understand they shall be permitted to carry over a maximum of ten (10) days of unused accrued annual leave from one school year to the next, and no employee may accumulate more than thirty or thirty-five (30/35) days in any one year.  This is the final reading for the amendments.

• 042612.06b 03.122 Holidays and Annual Leave Certified Policy Amend

The amendments are recommended changes to ensure all employees working 235-240 days understand they shall be permitted to carry over a maximum of ten (10) days of unused accrued annual leave from one school year to the next, and no employee may accumulate more than thirty or thirty-five (30/35) days in any one year.  This is the final reading for the amendments.

• 042612.05b 03.222 Holiday and Annual Leave Classified Policy Amend

Agenda items that were added after the regular agenda was published. 

Updates on litigation.

April 26       Latonia Elementary Volunteer Appreciation Dinner

May 2         HMS Dream Team visits Latonia Elementary for 5th Grade Transition

May 2         5:30-7:30 pm, Parent Educational Asset Development Workshop

May 4         4-6:30 pm., Spring Festival, John G. Carlisle Elementary

May 8         5-6:30 pm, Testing Prep Night for 3rd - 5th grades, John G. Carlisle Elementary

May 11       9:30-11 am., Volunteer Appreciation Breakfast, John G. Carlisle

May 16       5:30-7:30 pm, Parent Educational Asset Development Workshop

Pursuant to KRS 61.810 (1)(c)(f) the Board may go into executive session.