Spencer County
February 27, 2012 6:30 PM
Regular Monthly Meeting
1. CALL TO ORDER
2. STATEMENT OF BOARD MISSION
Rationale

The Spencer County Board of Education, in parternship with and in service to our community, will support our school district in engaging student with challenging and meaningful work that will result in high levels of learning.

3. WELCOME OF VISITORS TO MEETING
Rationale

If anyone wishes to address the Board Chair in the meeting, s/he is asked to complete the form, "Request to Address the Board Chair," located on the meeting table and retun this form to the Board Chair

4. REVIEW AND ADOPT THE AGENDA
5. STUDENT PRESENTATIONS
5.A. Performance by "The SCES Jitterbugs" - Auditorium for Performance
6. RECOGNITIONS
6.A. Going the Distance Award
6.B. Spencer County Middle School Academic Team
Attachments
6.C. Spencer County High School Academic Team
Attachments
7. CITIZENS AND DELEGATIONS
Rationale

Members of the public may address the Board without submitting an item for the agenda.  No action will be taken during this portion of the meeting unless deemed an emergency by the Board.  Speakers are asked to limit their remarks to a maximum of three (3) minutes.  Please note: Speakers will not be allowed to make disparaging or critical remarks about individuals or employees of the District.  Critical comments or complaints are processed through the District complaint procedures.

8. ACADEMIC SUCCESS AND STUDENT ACHIEVEMENT
8.A. Academic Report - Ms. Jackie Risden-Smith
8.B. Academic Spotlight - Spencer County High School
8.C. Superintendent's Report
Attachments
9. ACTION WITH DISCUSSION
9.A. SCMS School Improvement Reading Interventionist
Rationale

The District has received Title I School Improvement funds from KDE to eliminate the achievement gaps and to achieve the goals necessary for the SCMS to exit improvement status.  Our Title I Director, Asst. Superintendent, and SCMS Principal have determined the most immediate results could be achieved with the hiring of a reading interventionist.   Position will be for 60 days, approximately 4 days per week, at $25 per hour.  Funds will be utilized in the 2011-2012 school year.  These were some of the funds we had hoped to utilize for summer enrichment, unfortunately, they didn't qualify as a permissive exenditure for that use. Funds must be utilized during the 2011-2012 school year.

Attachments
9.B. SFCC Offer of Assistance
Rationale

The SFCC has made an offer of assistance in the amount of $12,534 towards annual debt service for future bonded debt.  The SFCC has extended the due date of this acceptance/decline to March 6, 2012 for all districts.

Attachments
9.C. 2011-2012 Independent Auditor Request for Proposal
Rationale

Request for the Board to approve Gilbert Brown, CPA to perform the District audit for the 2011-2012 fiscal year.  Mr. Brown has provided our District with excellent service and at a reasonable fee.  District is scheduled to go to the MUNIS "Cloud" in July 2012.  This is an unenviable time for the transition as it will occur at the same time we are working on finalizing year end data.  

There is an expected $500 increase from previous year cost to perform audit; however, this is the first increaes in a six year period.

Attachments
9.D. Taylorsville Elementary School BG-1 and BG-4
Rationale

KDE recently requested a completed BG-4 for TES to finalize the project files.  This is one of the 'circumstances' holding up SCHS contingency spending.  Regulation changes now require more comprehensive close-out documentation on prior projects before contingency spending cake effect.  Recommend BG-4 completion to officially close-out the TES renovation. 

Attachments
9.E. Spencer County Middle School BG-1 and BG-4
Rationale

KDE recently requested a completed BG-1 and BG-4 for the SCMS to finalize the project files.  Same justificaton as with TES, regulation changes now require more comprehensive close-out documentation on prior projects before current contingency spending can take effect. 

Attachments
9.F. 2012-2013 District Calendar
Rationale

After several meetings, surveys, feedback, and modifications, the calendar committee recommended a calendar to the Board with the top priority being placed on student needs.

Attachments
9.G. 2012-2013 Section Six Allocations
Attachments
9.H. Tentative 2012-2013 Staffing Allocation
Rationale

Tentative allocations are due by March 1, 2012 with the final allocations due by May 1, 2012.  Allocations reflect a change in projected enrollment numbers for each grade at each location, thereby creating a change in staff numbers at each location.  Based on projected numbers, the reflected changes for each school as compared to current year are TES -1; SCES - 1, SCMS even (+ .5 sec .7) and SCHS +1 due to enrollment.

Attachments
10. ACTION BY CONSENT
10.A. Approval of Board Minutes
Attachments
10.B. Orders of the Treasurer Reports
Attachments
10.C. School Financial Reports
Attachments
10.D. District and Food Service Reports
Attachments
10.E. Invoices for Approval
Attachments
10.F. Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements
Attachments
10.G. Field Trips
Attachments
10.H. Fundraiser Approvals
Attachments
10.I. Request Approval of Emergency Certified Substitute Teachers
Attachments
10.J. Disability Leave Request
Attachments
11. COMMUNICATIONS
11.A. Board Members
11.B. SCEA Update
11.C. Written Communications
11.C.a. Attendance Report
Attachments
11.C.b. Bus Maintenance Report
Attachments
11.C.c. Building Inspections
Attachments
11.C.d. SBDM Minutes
Attachments
11.C.e. Donations
Attachments
11.C.f. Misc. Items
Attachments
12. DIALOGUE AND FUTURE AGENDA TOPICS
13. MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES
14. EXECUTIVE SESSION
Rationale

Per KRS 61.810 Section 1, subsection b; “Deliberations on the future acquisitions or sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be acquired for public use or sold by a public agency;” Spencer County Board of Education will entertain a motion to enter into Executive Session to consider future acquisition of real property for the purpose of a new elementary school. 

15. RECONVENE
16. ADJOURN BOARD MEETING